04/15/2013 MinutesMINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Careens Community
Development District was held on Monday, April 15, 2013 at 6:00 p.m. at the Heritage Greens
Community Center, 2215 Heritage Greens Drive, Naples, Florida.
Present and constituting a quorum were:
Ron Parrott Chairman
George Coombs Vice Chairman
Marsha Coghlan Assistant Secretary
James A. Marshall Assistant Secretary
Henry Michaelson Assistant Secretary
Also present were:
Calvin Teague District Manager
Several Residents
The following is a summary of the minutes and actions taken at the April 15, 2013
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
There were no changes made to the agenda.
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the agenda was approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the March 18,
2013 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the March 18,
2013 meeting and requested any corrections, additions or deletions.
Mr. Parrott noted his name was misspelled on page four.
April 15, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Marshall with all in
favor the minutes of the March 18, 2013 meeting were approved as
amended.
FIFTH ORDER OF BUSINESS Old Business
A. Consideration of Agreement with HGCA for Maintenance of Certain CDD
Assets
Mr. Teague provided the Board with a memorandum outlining considerations for the
proposed agreement from the HGCA to maintain certain CDD assets.
Ms. Coghlan MOVED to reject the proposed agreement from the
HGCA to maintain certain CDD assets and Mr. Coombs seconded
it.
The Board reviewed and discussed the proposed agreement.
On VOICE vote with Ms. Coghlan, Mr. Coombs and Mr. Marshall
voting aye and Mr. Michaelson and Mr. Parrott voting nay the
motion to reject the proposed agreement from the HGCA passed.
B. Gate and Security Considerations
There was Board discussion regarding the proposal distributed at the March 18, 2013
meeting for an unmanned gate entrance.
• There was Board consensus to obtain community input prior to implementing the
proposed changes.
• Mr. Marshall distributed a statistical survey he conducted of the number of people
passing through the gate at different times within a week.
• -Mr. Coombs will draft a summary of the proposed changes for the Board to review
prior to distributing it to residents. The proposed changes are as follows:
➢ Unmanned gate.
Providing long distance phone numbers in the tele -entry system.
➢ Existing barrier gates will remain permanently open.
Different lift arms at entrance and exit.
Outside security patrol for overnight parking on streets from 3:00 a.m. to 5:00
a.m.
➢ Install bollards for a one -lane exit.
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April 15, 2013 Heritage Greens C.D.D.
C. Towing Contract Options
Several towing companies were contacted. One company verbally quoted $ 125 per tow.
Mr. Teague is in the process of obtaining written quotes.
SIXTH ORDER OF BUSINESS New Business
A. Traffic Safety and Procedures — Supervisor Coghlan
Ms. Coghlan discussed traffic safety concerns near the community entrance by the school
crosswalk. She suggested prohibiting parking on one side or moving the "no parking" signs
farther out. Several options were discussed by the Board.
• Mr. Teague will look into Collier County designating the area a school crossing zone
and providing crossing guards.
• Mr. Teague will obtain pricing on hiring a crossing guard.
• The Sheriff will be asked to park the car on site during this time.
SEVENTH ORDER OF BUSINESS Supervisor Committee Reports
A. Landscaping and Beautification
Ms. Coghlan reported PJM will be trimming April 19 and April 20, 2013 and mulching
the following weekend.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Follow -Up Items
Mr. Teague reported the following:
• BZ Consulting, LLC is conducting the stormwater maintenance study.
• Mr. Parrott provided information for Mr. Teague to draft a letter requesting restitution
for gate lift arm damages.
• District counsel is having difficulty resolving the issue with the striping company.
B. Distribution of the Proposed Budget for Fiscal Year 2014
Mr. Teague distributed a preliminary budget for Fiscal Year 2014. There was Board
discussion regarding raising funds for future road resurfacing. The meeting will be continued to
April 23, 2013 to discuss the budget.
C. Drainage and Preserves
There being no report, the next item followed.
D. Approval of Financial Statements
Mr. Teague reviewed the financials.
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April 15, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the financials were approved.
NINTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
The following was discussed:
• Mr. Marshall updated the Board on a gate repair and commented on the good
performance of the lift arms.
• Mr. Marshall addressed tree roots damaging driveways and questioned if the District
is responsible for repairing the damages.
• Ms. Coghlan suggested power washing the wall. This will be reconsidered after the
rainy season in the fall.
TWELFTH ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the meeting was continued to April 23, 2013 at 2:00 p.m. at
the Heritage Greens Community Center.
Calvin Teague
Secretary
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Ronald Parrott
Chairman