04/19/2013 AgendaPort of the Islands Community Improvement District
Board of Supervisors
Norine Dillon, Chairperson Calvin Teague, District Manager
Theodor Bissell, Vice Chairman Daniel Cox, District Counsel
Richard Ziko, Assistant Secretary Ronald Benson, District Engineer
Dale Lambert, Assistant Secretary
Joel Anthony (Tony) Davis, Assistant Secretary
Regular Meeting Agenda
Friday, April 19, 2013 —10:00 a.m.
1. Call to Order and Roll Call
2. Approval of the Minutes of the March 15, 2013 Meeting
3. Public Comment Period
4. Old Business
A. Review of Landscape Maintenance Performance
B. Update on U.S. 41 Median Flooding
C. Update on Sidewalk Power Washing
5. New Business
6. District Manager's Report
A. Approval of the March 31, 2013 Financial Statements and Check Register
B. Discussion of Proposed Fiscal Year 2014 Budget
7. Field Manager's Report
A. Discussion of March 2013 Operations Report
S. Attorney's Report
A. Update on North Hotel Bankruptcy Proceedings
B. Update on Lot 45 Drainage Swale Agreement
C. Update on Liquidated Damages from Xlyem Water Solutions USA
(ITT Technologies)
9. Engineer's Report
10. Supervisors' Requests
11. Public Comment Period
12. Adjournment
The next meeting is scheduled for Friday, May 17, 2013, at 10:00 a.m.
District Office:
Severn Trenl Services, Inc,
5911 Country Lakes Drive
Fort Myers, Florida 33905
239 - 245.7118
hilp:!lpoicid.cow
Meeting Location:
Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
239 -430 -0846
Tea ue, Cal
From: soto <sotolawn @yahoo.com>
Sent: Tuesday, April 16, 2013 4:57 PM
To: Teague, Cal; rcziko @embargmail.com; dillonpoi @embargmail.com; Edge, Robert;
dalelambert@embargmail.com; tbisell @embargmail.com; anthony @jadavis.com
Subject: April 2013 Walk through notes
Walk through on April 16, 2013, with Robert Edge and Robert Soto.
• We found IWANOWN@Wn 41 Median wereqJVgThey have since been treated with insecticide and
fungicide.
Oft
W.
• We noticed a couple at We will have it looked at by end of week to resolve
issue promptly.
• We also noticed , x that needs to be addressed. We will have area treated again.
• Ba rr- Tree,goir* intodrain.lNs�� „� maved,by_Rs 4ert.Edgo.
• Soto will meet up with irrigation tech to adjust sprinklers at well pump. Somehow, there is a
miscommunication. SatevrtiEt `sre'persot�allyisiiscti.
Thank you,
Claire Campbell
PON
Soto S I ,
Lawn Service Inc.
2830 35th Avenue NE Naples, FL 34120
Sotolawn.com
Phone: (239) 354 -1080 Fax: (239) 354 -1045
Contact us:
Claire
info @sotolawn.com (Office)
Robert
robert@sotolawn.com
Scott
scott@sotolawn.com
Donna
donna @sotolawn.com
Lila
lila sotolawn.com (irrigation)
Page I of 3
Swade, Janice
From' Teague. Cal
Sent, Friday, April 26, 201312 51 PM
To: Sivads, Janiod,
Subject: FW Newport Drive
I olmoss tent i so"y no can do 0mail but derided you rivedod more effort (rpm me - S00000 6o"s what I found it 0 we a little CAM do effort Writ every time,
FMM. NoIne & Joe Ifnaft-dilkKIP0081MIMMAMAX-1
Sent Wedifiesday, April 10, 2013 235 PK
TW TeWm Cal
Subject, rind: Revitiort Wve
!'lease rarward to SOS
'rhaliks,
Begin forwarded tucssagic;
From: "JT & KA Kehlmeier' <k0hlmeier@basiclsp,net>
Date: April 10.2013.12 &V PM EDT
To: "Norine Dillon" <dillQnp0j@embarqm;;it.com>
Subject: Newport Drive
it is my tutdvisbuiJing that the 2014 budget is being worked on I would like
to ask the Soard orsupetvisoo; to consider Allocating some funds rot the
cohatiocracrit Of the center divide on Newport Drive,'I'lic back portion orthe
center divide does have plantings. Ifut the front section !from the Marina
entrance bea to apttroximatcfy Sunrise Cay)docs not I do not think it
needs to be domeall in one Year, Only one W At it time Would be 9urrlClcrrt
so that ovoiritually there area would be covered,
Also. I am attaching some r1intoli or the v," entrance to Newporl Drive, One
Ora is
pre very
l , good, healthy looking shrub I believe it is a cardboard
Imlin The second is the siunt type of shrub in the nlid[4114 Of Stu Araltes.
11tere are approximately 20 or such groulungs, is there Anything that could
h--- done to teconfigurc these two intertwined plants?
p"se, l e i to know iryou have any questions
!hank you for your Onte and consideration
Kathryn A Kchhneivr
239.394-0432
PS-1 hope to make the CID inwing, on the 191W But I may hays conflict
with another 1"Wins,
4/2612013
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Page 3 of 3
4/26/2013
PORT OF THE ISLANDS
Community Improvement District
Non -Ad Valorem Special Assessments
Collier County Tax Collector - Monthly Collection Report
For the Fiscal Year ending September 2013
%Collected
ffb% 77.67% 77.679k,, i
TOTAL OUTSTANDING $ 350,633 1 $ 97,213 $ 253,420
C ���ectl�vt>S ANAL
Z o � , 5 /v
12- o f
tri E` C �,
E b . 113 LA ID1
�-E
Year Parcel ID Description
Amount
Comments
ALLOCATION BY FUND
119,627
bankruptcy
Discount /
119,627
bankruptcy
Gross
FY 2012 1058920500 POI Hotel
119,638
bankruptcy
,
Date
Net Amount
(Penalties)
Collection
Amount
General
Water /Sewer
Received
Received
Amount
Costs
Received
Fund
Fund
Assessments Levied FY 2013
$
1,570,427
$
435,400
$
1,135,027
Allocation %
100%
28%
72%
10/30/12
$
10,430
$ 597
$ 213
$
11,239
$
3,116
$
8,123
11/14/12
$
82,051
$ 3,488
$ 1,675
$
87,214
$
24,180
$
63,034
11/29/12
$
204,794
$ 8,707
$ 4,179
$
217,680
$
60,352
$
157,328
12/13/12
$
402,445
$ 17,027
$ 8,213
$
427,685
$
118,576
$
309,110
12/27/12
$
26,778
832
547
28,156
7,806
20,350
01/31113
$
100,965
2,639
2,061
105,665
29,295
76,369
02/27/13
$
25,024
352
511
25,886
7,177
18,709
$
`SA9858 '
87
. 556,324
i,87o685
400,583
TOTAL
S
1,162,344
$ 33,729
$ 23,721
$
1,219,794
$
338,187
$
881,606
%Collected
ffb% 77.67% 77.679k,, i
TOTAL OUTSTANDING $ 350,633 1 $ 97,213 $ 253,420
C ���ectl�vt>S ANAL
Z o � , 5 /v
12- o f
tri E` C �,
E b . 113 LA ID1
Report Date: 4/11/2013
�-E
Year Parcel ID Description
Amount
Comments
FY 2010 1058920500 POI Hotel
119,627
bankruptcy
FY 2011 1058920500 POI Hotel
119,627
bankruptcy
0/0 -
FY 2012 1058920500 POI Hotel
119,638
bankruptcy
,
Total Delinquent Parcels
356,892
- W
Report Date: 4/11/2013
Part of the Islands Community Improvement District
Construction Schedule
IREQ. #
Date
CONTRACTOR
AMOUNT OF j
REQUISITION!
CAPITAL
OUTLAY
4001
Water Treatment
Plant
col
10/20110
Greenberg Traurg
$
10,000.00
$
10,000.00
34
Co:
10/20/10
886T
$
2.700..00
$
2,700.60
12/15/11
COI
10/201 10
Severn Trent Management Svcs
$
15,000.00
$
15,00000
ITT Water Equipment Tech
COI
11 ?02!10
Dan Cox
$
15,000.00
$
15,000..00
$ 647,523.09 $
1
11109110
Pon of the Islands CID (reimb)
$
321,537.00 $
321,537..00
$ 43,672.50 $
S 321,537.00
2
11/18/10
South Florida Excavation
$
26,503.75 $
26,503.75
25,609,59
$ 26,503.75
3
11/24/10
Naples Daily Mews
$
151.02 $
151.02
$
$ 151.02
4
01/04111
Century Link
$
26,31088 $
26.310.88
73,011,00
S 26,310.88
5
12/16110
South Florida Excavator,
$
18,008.90 $
18,008.90
43
$ 18,000.90
6
02/01711
Hole Monies
$
2,561.25 $
2,561.25
04105/12
f 2,56125
7
02/01/11
Hole Monies
$
16,20C.00 $
16,200.00
Cardinal Contractors
S. 16200:00
8
02/01/11
Hole Mantes
$
(3,206.91 $
13,206.91
$ 30,577,50 $
It 13,206.91
9
02110;11
Benchmark EnrveOAnalyficat, Inc.
$
1,019.00 $
1,019.00
62,629.20
$ 1,019.00
10
02/17/11
Hole Monies
$
1,98250 $
1.98250
$
S 1,982.50
11
03/07M 1
Hole Monies
$
6,250,00 S
6,250.00
65276.60
$ 6,250,00
12
03/16/11
South Florida Excavation
$
12,762..00 $
12,762.00
51
$ 12.762.00
13
03/29111
Cardinal Contractors
$
27.000.00 $
27,000.00
06113/12
$ 27,00000
14
04146/11
Hole Monies
$
13.850.00 $
13,850.00
Solo's Lawn Service, Inc.
$ 13.850.00
15
05/05111
South Florida Excavation
It
18,587 25 $
18,587.25
$ 13,632.50 $
S 16 587.25
16
05/16/11
Cardinal Contractors
$
95,029,60 $
95,02&60
33,088.00
$ 95,028.60
17
05119/11
Hole Monies
$
39,565.00 $
39,565.00
S
S 39,565,00
18
06/14111
KW Controls
$
1,038.60 $
1,03860
3,045.00
f 1,038.60
19
06114/11
Cardinal Contractors
$
196,57208 $
196,57708
59
S 196,572.08
20
071106111
Hole Montes
$
19.575.00 $
19,575.00
09/19/12
S 19,575,00
21
0712WI1
Cardinal Contractors
$
170,192..15 $
170,192.15
Cardinal Contractors
S 170,192,15
22
07:27111
Hole Montes
$
22,325.00 $
22,325.00
S 3 = .545.66 S 3 82:945.66 S
S 22,325,00
23
0 &19!11
Cardinal Contractors
$
156.352.50 $
156,352..50
$
$ 156,35250
24
06,10111
Hale Monies
$
19 700.00 $
19,700.00
151,858,93
S 19,700.00
25
09/1&11
South Florida Excavation
$
6,971,40 $
6,971.40
65
$ 6,971;40
26
0911 6111
South Florida Excavation
$
4,601.85 $
4,601,85
01/09/13
f 4,601.85
27
09/16/11
Cardinal Contractors
$
278,892.77 $
278,892.77
Hole Montes
S 278,892.77
28
09i2711 I
Michael Evans Computers
$
3,255 <00 $
3,255.00
$ 16,74571 $
$ 3,255.00
29
10117111
Cardinal Contractors
$
85,41629 $
85,416.29
1,588.75
S 85,416.29
30
11:03111
Hale Monies
S
832.50 $
832.50
$
S 832.50
31
11103/11
Hole Mantes
$
43,975.00 $
43,975.00
12,168.50
It 43,975.00
33
11/23/11
KW Controls
$
24,33700 $
24,337,00
73
S 24,337,00
8.174 6Z
14
TctalFY2011
S 1717..261..20 5
1,6106i 20 $
42,700.00
1674;56120
32
1104111
Cardinal Contractors
$ 266,314,14 $
286,31414
$
266,314,.14
34
12115!11
South Florida Excavation
$ 4,501,65 $
4,601.85
$
4,60185
35
12/15/11
BCI Technologies
$ 7,121,33 $
7,121.33
$
7,121,33
36
12/15/11
ITT Water Equipment Tech
$ 586,766,70 S
586.766.70
$
586,766.70
37
1211 &11
Cardinal Contractors
$ 647,523.09 $
647,523.09
$
647,523.09
38
12/30/11
Hole Monies
$ 43,672.50 $
43,672.50
$
43,672,50
39
01124IM2
Hole Monies
$ 25,609.59 $
25,609,59
$
25,609,59
40
01;24/12
Cardinal Contractors
$ 174,822.68 $
174,822.56
$
174,822.66
41
0030/12
KW Controls
$ 73,011.00 $
73,011,00
$
73,011,00
42
02124112
Cardinal Contractors
$ 240,416.36 S
240.416.36
$
240,416,36
43
03115/12
Cardinal Contractors
S 246,740.07 $
246,740,07
$
246,740,07
44
04105/12
Hole Monies
$ 48,232,19 $
48,232.19
111
48,232.19
45
04123/72
Cardinal Contractors
$ 89,577.03 $
89,57703
$
89,577.03
46
05/09/12
ITT Wafer Equipment Tech
$ 30,577,50 $
30,577.50
$
30,577,50
47
0506112
Cardinal Comractors
$ 62,629.20 $
62,629.20
$
62,62920
48
05/17112
KW Controls
$ 12,168:50 $
12,16850
$
12.168.50
49
06/12/12
Hale Mantes
$ 65.276.80 $
65,276 80
$
65276.60
50
06/12112
Severn Trent Enveorimentau Svcs
$ 9,027.29 $
9.027..29
It
9,027..29
51
0 &12112
BCI Technologies
$ 20,000,00 $
20,000,00
$
20,00000
52
06113/12
Cardinal Contractors
$ 207,111,76 $
207,111.76
$
207.111.76
53
06/29/12
Solo's Lawn Service, Inc.
$ 19,680..00 $
19,880.00
$
19.680,00
54
07118112
Cardinal Cdnlractdrs
$ 13,632.50 $
13,632.50
$
13,532.50
55
07125/12
W: E., Johnson Equipment
$ 33,088.00 $
33,088.00
$
33,088.00
56
08,,03/12
Hole Montes
$ 49,961 80 S
49,981.00
S
49,981.80
57
09/04/12
Severn Trent Environmental Svcs
$ 3,045.00 $
3,045.00
$
3,045.00
58
09/04/12
Cardinal Contractors
$ 195.289.60 $
195,289,60
$
195,28960
59
1x1/19/12
Hole Montes
$ 21.350.41 $
21,356.41
$
21,35041
60
09/19/12
BCI Technologies
$ 33.278.67 $
33,27B.67
$
33,27687
61
09/19112
Cardinal Contractors
$ 52,400,10 $
52,400.10
$
52.400.10
Total FY 2012
S 3 = .545.66 S 3 82:945.66 S
$
32182.94''1.66
62
1011 612
RMA Geological Consultants
$ 5,989,71 $
5,989..71
$
5,98931
63
1006112
Cardinal Contractors
% 151,858,93 $
151,858.93
$
151,858,93
64
11,01112
Hole Monies
$ 10,027 10 $
10,027 10
$
10,027.10
65
12/11/12
Severn Trent
$ 48,566..70 $
48,566.70
$
48,566.70
66
01/09/13
RMA Geological Consultants
$ 9,170.00 $
9,170.00
$
9,170,00
67
41/17113
Hole Montes
$ 6138..33 $
8,136.33
$
8,138.33
68
Otii71113
RMA Geological Consultants
$ 16,74571 $
16,745.71
$
16,745.71
69
01/17113
Severn Trenl
$ 1,568.75 $
1,588.75
$
11566.,75
70
02/05/13
Cardinal Contractors
$ 26.705.15 $
26705:15
$
26,705.15
71
02105/13
KW Controls
$ 12,168,50 $
12.168,50
$
12,168.50
72
02/05/13
Hole Montes
5 2,532.57 $
2,53257
5
2532,57
73
02121113
KW Controls
5 12.166,50 $
12,168.50
$
12'6850
rotas F'Y 2013
$ 305,639,95 ,S
MOM 95 $
$
305,639.55
Grar14 row
3 5,305 .61 S 5.263146.81 $
42,700,00 S
5,263,f46.61
Interest
FY 2011 Interest
S 5.74388
FY 20121niomst
S 2,291 47
FY 2013 Interest
$ 139.27
8.174 6Z
14
Port of the Islands Requisitions
Requisitions
$ 9,450.00
C,
RQ 1
RQ 2
$ 26,503.75
RQ3
$ 151.02
RQ 4
$ 26, 310.88
RQ 5
$ 18,008.90
RQ 12
$ 12,762.00
RQ 13
$ 27,000.00
RQ 15
$ 18,587.25
RQ 16
$ 95, 028.60
RQ 19
$ 196,572.08
RQ 21
$ 170,192.15
RQ 23
$ 156,352.50
RQ 25
$ 6,971.40
RQ 26
$ 4,601.85
RQ 27
$ 278, 892.77
RQ 29
$ 85,416.29
RQ 32
$ 266, 314.14
RQ 34
$ 4,601.85
RQ 35
$ 7,121.33
RO 36
$ 586,766.70
RQ 37
$ 647,523.09
RO 40
$ 174,822.68
RQ 42
$ 240,416.36
RQ 43
$ 246,740.07
RQ 45
$ 89,577.03
RQ 46
$ 30,577.50
RQ 47
$ 62,629.20
RQ 50
$ 9,027.29
RQ 51
$ 20,000.00
RQ 52
$ 207,111.76
RQ 53
$ 19,680.00
RQ 54
$ 13,632.50
RQ 55
$ 33,088.00
RQ 57
$ 3,045.00
RQ 58
$ 195,289.60
RQ 60
$ 33,278.67
RQ 61
$ 52,400.10
RQ 63
$ 151, 858.93
RQ 65
$ 48,566.70
RQ 69
$ 1,568.75
RQ 70
$ 26,705.15
TOTAL
$ 4,305,143.84
Requisitions
Water Engineer
RQ 10
$ 1,982.50
RQ 11
$ 6,250.00
RQ 14
$ 13,850.00
RQ 17
$ 39,565.00
RQ 20
$ 19,575.00
RQ 22
$ 22,325.00
RQ 24
$ 19,700.00
RQ 30
$ 832.50
RQ 31
$ 43,975.00
RQ 38
$ 43,672.50
RO 39
$ 25,609.59
RQ 44
$ 48,232.19
RQ 49
$ 65,276.80
RQ 56
$ 49,981.80
RQ 59
$ 21, 350.41
RQ 64
$ 10, 027.10
RQ 67
$ 8,138.33
RQ 72
$ 2,532.57
TOTAL
$ 442,876.29
Requisitions
fir, plant
RQ 18
$ 1,03&60
RQ 33
$ 24,337.00
RQ 41
$ 73,011.00
RQ 48
$ 12,168.50
RQ 71
$ 12,168.50
RQ 73
$ 12,168.50
TOTAL
$ 134,892.10
Requisitions
RQ 9
$ 1,019.00
RQ 62
$ 5,989.71
RQ 66
$ 9,170.00
RQ 68
$ 16,745.71
TOTAL
$ 32, 924.42
Requisitions
Non -Water Treatment Plant
RQ 28
$ 3,255.00
TOTAL
$ 3,255.00
Requisitions
;
RQ 6
$ 2,561.25
RQ 7
$ 16,200.00
RQ8
$ 13,206.91
RQ 1
$ 312,087.00
TOTAL
$ 344,055.16
COMPLETE TOTAL
$ 5,263,146.81
Port of the Islands
Community Improvement District
$1, .2Of3
Prepared by
PORT OF THE ISLANDS
Community Improvement District
FINANCIAL STATEMENTS
Balance Sheet - All Funds
General Fund
Table of Contents
... .. .. .............. Page 1
Statement of Revenues, Expenditures and Changes in Fund Balance ............,., Page 2 - 3
Trend Report ....... ..... ...... :........ ........ Page 4 - 5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance .........:..... Page 6 - 7
Trend Report
SUPPORTING SCHEDULES
Check Register
Special Assessments - Collection Schedule
Construction Schedule
CIP Status Report
Cash Flow Projections
Cash Flow Projections - 5 year
............................................... Page 8 - 9
............. I ....... . ....,...... Page 10 -11
.............. .... .... ............................... Page 12
.................. ............... ... ....... .--- ..... ,.. Page 13 -14
... .................. Page 15 -16
............ — ............. .I ................ . Page 17 -19
.................... .<.,,,,,,...................... Page 20
Monthly Activity Report ........................... ............................... Page 21 - 26
Accounts Receivable Ageing Report (90+ days outstanding,. ....... . .......... .... ........ .... -.... Page 27 - 28
Repair and Maintenance Detail Reports .................... .............,..•••.I...•....., • Page 29 - 34
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
March 31, 2013
PORT OF THE ISLANDS CID
STATEMENT OF NET ASSETS
MARCH 31, 2013
NONCURRENT ASSETS:
MATER AND
INTANGIBLE ASSETS, NET
GENERAL
SEWER
ASSETS
$
$
CURRENT ASSETS:
432,738
186,355
CASH
-
6,491,391
ACCOUNTS RECEIVABLE
834
-
DUE FROM OTHER FUNDS
111.569
'
INTEREST /DIVIDENDS RECEIVABLE
665
`
INVESTMENTS:
CERTIFICATE OF DEPOSIT - 540 DAYS
151,050
-
MONEY MARKET ACCOUNT
568,336
6,583
SBA ACCOUNT
152
1,142
SBA ACCOUNT (RESTRICTED)
11,323
23,618
SBA RESERVES
1,916
32,100
SBA RESERVES (RESTRICTED)
1,360
497,303
CONSTRUCTION FUND
-
197,369
FMV ADJUSTMENT
331
617
TOTAL CURRENT ASSETS
1,280,274
415,684
NONCURRENT ASSETS:
INTANGIBLE ASSETS, NET
31,621
CAPITAL ASSETS:
293,061
LAND
CONSTRUCTION IN PROGRESS
5,196,390
IMPROVEMENTS, NET
-
6,491,391
EQUIPMENT, NET
-
144,459
TOTAL NONCURRENT ASSETS
12,156,922
TOTAL ASSETS
1,280,274
12,572,606
LIABILITIES
CURRENT LIABILITIES:
4,506
1,827
ACCOUNTS PAYABLE
ACCRUED EXPENSES
8,333
28,244
DUE TO OTHER FUNDS
-
111,569
DEPOSITS
32,100
BONDS AND LOANS PAYABLE CURRENT
497,303
OTHER CURRENT LIABILITIES
617
TOTAL CURRENT LIABILITIES
12,839
671,660
NONCURRENT LIABILITIES:
4,005,730
BONDS AND LOANS PAYABLE, LONG -TERM
TOTAL NONCURRENT LIABILITIES
41,005,730
TOTAL LIABILITIES
12,839
4,677,390
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT
.
7,653,889
UNRESTRICTED
241,327
ASSIGNED
103,815
-
OPERATING RESERVE
UNASSIGNED
1,163,620
TOTAL NET ASSETS
$ 1,267,435
$ 7,895,216
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS 1
REPORT DATE: 41912013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending March 31, 2013
YTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (f) AS A % OF MARCH -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
REVENUES
Interest - Investments
$ 2,177 $
1,088 $
1,057 $
(31)
48.55% $
Net ina (pea) In FMV- Invest
Administrative
-
1,053
1,053
0.00% -
Interest - Tax Collector
8,333
-
15
15
0.00% -
Special Assmnts- Tax Collector
435,400
362,833
250,502
(112,331)
57.53% -
Special Assmnts- Discounts
(17,416)
(14,513)
(9,327)
5,186
53.55% -
OtherMiscellaneousRevenues
-
2,727
1,575
1,575
0.00% -
TOTAL REVENUES
420,181
349,408
244,875
(104,533 )
56.28%
EXPENDITURES
Administrative
100,000
50,000
50,000
50.00°%
8,333
PIR -Board of Supervisors
7,000
3,500
3,900
(400)
55.71%
1,000
FICA Taxes
536
268
298
(30)
55.60%
77
ProfServ- Engineering
26,000
13,000
10,273
2,727
39.61%
2,643
ProfServ-Legal Services
12,500
8,250
17,015
(10,765)
136.12%
1,402
ProfServ-Mgmt Consulting Sery
28,365
14,183
14,183
2,000
50.00%
2,364
ProfServ- Property Appraiser
6,531
6,531
6,531
500
100.00%
-
ProfServ- Special Assessment
9,243
9,243
9,243
-
100.00°%
-
Auditing Services
3,750
3,750
-
3,750
0.00%
-
Communication - Telephone
100
50
13
37
13.00%
-
Postage and Freight
1,500
750
580
170
38.67%
69
Rental - Meeting Room
350
175
150
25
42.86%
25
Insurance - General Liability
8,844
4,422
5,840
(1,418)
88.03%
1,947
Printing and Binding
2,000
1,000
421
579
21.05%
66
Legal Advertising
2,200
1,100
135
965
6.14%
-
Miscellaneous Services
1,375
687
565
122
41.09%
6
Misc-Assessmnt Collection Cost
8,708
7,257
4,824
2,433
55.40%
-
Misc -Web Hosting
1,000
500
-
500
0.00°%
-
Offlce Supplies
650
325
70
255
10.77°%
23
Annual District Filing Fee
175
175
175
-
100.00%
Total Administrative
120,827
73,166
74,216
(1,050)
61.42%
9,622
Field
Contracts -Mgmt Services
100,000
50,000
50,000
50.00°%
8,333
Contracts- Landscape
79,440
39,720
40,567
(847)
51.07°%
6,902
Electricity - Streetiighting
16,500
8,250
9,576
(1,326)
58.04%
1,574
Utility - Irrigation
12,600
6,300
6,246
54
49.57%
1,275
R &M- Renewal and Replacement
10,000
5,000
3,191
1,809
31.91°%
770
R &M -Roads & Alleyways
4,000
2,000
-
2,000
0.00°%
R &M- Signage
1,000
500
-
500
0.00%
Capital Outlay
70,894
35,447
35,447
0.00%
Total Field
294,434
147,217
109,580
37,637
37.22°%
18,854
Report Date: 4/9/2013 Prepared by:
Severn Trent Management Services 2
PORT OF THE ISLANDS
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending March 31, 2013
Genera! Fund
Report Date: 4/9/2013 Prepared by:
Severn Trent Management Services
YrD ACTUAL
AMENDED
YEAR TO DATE
YEAR TO DATE
VARANCE ($)
AS A % OF
MARCH -13
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
AMENDED BUD
ACTUAL
TOTAL EXPENDITURES
415,261
220,383
183,796
38,587
44.26%
28,476
Excess (deficiency) of revenues
Over(under)expenditures
4,900
129,025
61,079
(67,946)
1246.51%
(28,476)
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
4,900
-
-
-
0.00%
TOTAL FINANCING SOURCES (USES)
4,800
-
-
-
0.00%
Net change in fund balance
$ 4,900
$ 129,025
$ 61,079
$ (67,946)
1246.51%
$ (48,478)
FUND BALANCE, BEGINNING (OCT 1, 2012)
1,206,356
1,206,356
1,206,356
FUND BALANCE, ENDING
$ 1,211,256
$ 1,335,381
$ 1.287,435
Report Date: 4/9/2013 Prepared by:
Severn Trent Management Services
PORT OF THE ISLANDS
Community Improvement District
General Fund
Statement of Revenues, Expendltures and Changes In Fund Bafances
Contracts -Mgmt Services
8,333
8,333
rmndfilepon
8,333
8,333
8,333
50,000
100,000
Contracts- Landscape �,z
For the P✓9*d Ending Msnch
31, 2013
6,620
6,902
6,902
6,902
40,567
79,440
Electricity - Streetlighting
1,490
1,561
1,693
1,636
T TAL�
1,574
Oct
Nov
Doc
Jan
Feb
Mar
Actual Thru
Adopted
Account Description
Actual
Actual
Actual
Actual
Actual
Actual
3G112013
Budget
Revenues
3,191
10,000
R &M -Roads & Alleyways
-
-
-
Interest - Investments $
241
$ 211 $
218
$ 218
$ 167
$ -
$ 1,057
$ 2,177
Net Ina (Decr) In FMV- Invest
177
195
124
585
(28)
1,053
-
Interest - Tax Collector
70,894
-
-
15
-
15
18,557
SpecialAssmnts - Tax Collector
3,116
84,532
126,382
29,295
7,177
250,502
435,400
Special Assmnts- Discounts
(166)
(3,381)
(4,951)
(732)
(98)
23;4lyi
(9,327)
(17,416)
Other Miscellaneous Revenues
315
-
1,260
-
-
1,575
Total Revenues
3,368
$1,872
121,_
30,628
7,233
-
244,875
420,16
Expenditures
AdminlsheNve
PIR -Board of Supervisors
500
500
1,000
400
500
1,000
3,900
7,000
FICA Taxes
38
38
77
31
38
77
298
536
ProfServ- Engineering
-
-
7,629
2,643
10,273
26,000
ProfSery -Legal Services
-
2,557
3,490
8,069
1,497
1,402
17,015
12,500
ProfServ-Mgmt Consulting Sery
2,364
2,364
2,364
2,364
2,364
2,364
14,183
28,365
ProfServ- Property Appraiser
-
6,531
-
-
6,531
6,531
ProfServ- Special Assessment
9,243
-
-
9,243
9,243
Auditing Services
-
3,750
Communication - Telephone
1
8
3
-
-
13
100
Postage and Freight
74
218
57
82
80
69
580
1,500
Rental - Meeting Room
25
25
25
25
25
25
150
350
Insurance - General Liability
1,947
-
1,947
1,947
5,840
8,844
Printing and Binding
64
54
-
119
119
66
421
2,000
Legal Advertising
135
-
-
135
2,200
Miscellaneous Services
59
97
85
169
150
6
565
1,375
MimAssessmnt Collection Cost
59
1,623
2,429
571
142
-
4,824
8,708
Misc -Web Hosting
-
-
-
1,000
office Supplies
-
24
23
23
70
650
Annual District Filing Fee
175
-
-
-
175
175
Total Administrative
5,306
7,484
18;140
28,729
4,938
9,622
74,216
120,827
t Old
Contracts -Mgmt Services
8,333
8,333
8,333
8,333
8,333
8,333
50,000
100,000
Contracts- Landscape �,z
6,620
6,620
6,620
6,902
6,902
6,902
40,567
79,440
Electricity - Streetlighting
1,490
1,561
1,693
1,636
1,621
1,574
9,576
16,500
Utility - Irrigation
31
264
1,350
1,626
1,701
1,275
6,246
12,600
R &M- Renewal and Replacement
352
927
478
664
770
3,191
10,000
R &M -Roads & Alleyways
-
-
-
-
-
4,000
R &M- Signage
1,000
Capital Outlay
-
70,894
Total Field
16,826
17,705
16,474
19,161
18,557
18,854
109,580
294,434
Total Expenditures
22,132
415,281
2A189
36,614
47,890
23;4lyi
28,478
183,796
Prepared by:
Report Date: 4/9/2013 Severn Trent Management Services 4
PORT OF THE ISLANDS
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
rrendReporr
For the FWod Ending March 31, 2013
General Fund
(""iYt _
Oct Nov Dec Jan Feb Mar Actual Thru Adopted
Account Description Actual Actual Actual Actual Actual Actual 3r31I2013 Budget
Excess (deficiency) of revenues
Over (under) expenditures $ (18,764) $ 56,683 $ 85,159 $ (17,264) $ (16,262) $ (28,b78) 61,079 4,900
FUND BALANCE, BEGINNING (OCT 1, 2012 ) 1,206,356 1,206,358
FUND BALANCE, ENDING $1,267,435 $1,211,256
Prepared by:
Report Date: 4/912013 Severn Trent Management Services
PORT OF THE ISLANDS Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending March 31, 2013
YTD ACTUAL-
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (f) 118 A % OF MARCH -18
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
OPERATING REVENUES
Interest - Investments
$ 2,838 $
1,419 $
195 $
(1,224)
6.87% $
21
Water Revenue
43,000
21,500
22,077
577
51.34%
3,672
Sewer Revenue
65,000
32,502
34,936
2,434
53.75°%
5,813
Irrigation Fees
100,000
50,000
46,900
(3,100)
46.90%
7,160
Net Incr (Decr) In FMV- Invest
-
17,025
1,961
1,961
0.00%
100.00°%
SpecialAssmnts - Tax Collector
1,135,025
945,854
653,023
(292,831)
57.53%
-
Special Assmnts- Discounts
(45,401)
(37,834)
(24,315)
13,519
53.58°%
-
Other Miscellaneous Revenues
-
-
4,360
4,360
0.00°%
510
TOTAL OPERATING REVENUES
1.300,+482
1,013,441
789,137
(274,304)
56.84%
17,178
OPERATING EXPENSES
Personnel and Administration
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessment
Auditing Services
Communication - Telephone
Postage and Freight
Rental - Meeting Room
Insurance - General Liability
Printing and Binding
Legal Advertising
Miscellaneous Services
Misc-Assessmnt Collection Cost
Office Supplies
Total Personnel and Admktlshation
Water -Sewer Carib Services
Contracts -Mgmt Services
Contracts -Other Services
Communication - Teleph - Field
Utility - General
R&M- Irrigaton
R&M -Water Plant
R &M -Waste Water Plant
Misc-Bad Debt
MisaLicenses & Permits
7,000
3,500
3,900
(400)
55.71%
1,000
536
268
298
(30)
55.60°%
77
26,000
13,000
10,273
2,727
39.51%
2,643
12,500
6,250
17,015
(10,785)
136.12%
1,402
28,482
14,241
14,241
9,720
50.00%
2,374
17,025
17,025
17,025
-
100.00°%
-
7,885
7,885
7,885
0,00°%
100.00°%
4,500
3,750
3,750
75.00°% -
3,750
0.00°%
100
50
12
38
12.00°%
-
1,000
500
382
118
38.20°%
42
350
175
150
25
42.86°%
25
8,270
4,135
5,461
(1,326)
66.03°%
1,820
1,500
750
316
434
21.07°%
49
1,600
800
98
702
6.13%
-
2,050
1,025
1,284
(259)
62.83%
196
22,701
18,917
12,574
8,343
55.39%
-
750
375
82
293
10.93°%
27
141,499
92,646
90,996
1,650
64.31°%
9,655
309,533
154,767
154,766
1
50.00°% 25,794
2,000
-
-
0.00°% -
4,512
2,256
2,182
74
48.36% 251
80,000
40,000
41,183
(1,183)
51.48°% 7,984
10,000
5,000
4,117
883
41.17% -
10,000
5,000
9,720
(4,720)
97.20%
9,866
4,933
25,548
(20,615)
258.95% -
-
-
1,267
(1,287)
0,00°%
4,500
4,500
3,375
1,125
75.00°% -
Report Date: 4/912013 Prepared by:
Severn Trent Management Services 8
PORT OF THE ISLANDS Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending March 31, 2013
Report Date: 4/9/2013 Prepared by:
Severn Trent Management Services 7
YTD ACTUAL
AMENDED
YEAR TO DATE
YEAR TO DATE
VARIANCE ($)
AS A % OF
MARCH -13
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
AMENDED BUD
ACTUAL
Cap Outlay- Irrigation
-
-
25,916
(25,916)
0.00%
-
Cap Outlay -Water Plant
50,000
25,000
125,730
(100,730)
251.46%
Total Water-Sewer Comb SerAces
480,411
241,456
393,804
(152,348)
81.97%
34,029
Debt Service
Principal Debt Retirement
497,303
-
-
-
0.00%
-
Interest Expense
158,056
79,028
13,171
65,857
8.33%
-
Total Debt Servloe
655,359
79,028
13,171
65,857
2.01%
-
TOTAL OPERATING EXPENSES
1,277,289
413,130
497,971
(84,841)
38.99%
43,684
Operating income (loss)
23,193
600,311
241,166
(359,145)
1039.82%
(26,508)
Change in net assets
$ 23,193
$ 600,311
$ 241,166
$ (359,145)
1039.82%
S (26,508)
TOTAL NET ASSETS, BEGINNING (OCT 1, 2012)
7,654,048
7,854,048
7,854,048
TOTAL NET ASSETS, ENDING
$ 7,6� 77
$ 8,254,359
$ 7,895,214
Report Date: 4/9/2013 Prepared by:
Severn Trent Management Services 7
PORT OF THE ISLANDS
Community Improvement District
Water And Sewer Fund
Statement of Revenues, Expenses and Changes in Net Assets
Contracts -Mgmt Services
Personal andAftnl tmffon
25,794
25,794
25,794
Trend Report
154,766
309,533
Contracts -Other Services
-
P/R -Board of Supervisors
500
For Me P& odEnding Web 31,
2013
400
500
1,000
3,900
7,000
FICA Taxes
38
38
77
31
38
TOTAL�
298
Oct
Nov
Dec
Jan
Fab
Mar
Actual Thru
Adopted
Account Description
Actual
Actual
Actual
Actual
Actual
Actual
30112013
Budget
Operating Revenues
12,500
ProfServ-Mgmt Consulting Sery
2,374
2,374
2,374
2,374
2,374
2,374
Interest - investments
$ 48
$ 38
$ 36
$ 31 $
22 $
21
$ 195
$ 2,838
Water Revenue
1,813
2,981
3,758
4,119
5,734
3,672
22,077
43,000
Sewer Revenue
2,895
4,883
5,879
6,516
8,950
5,813
34,936
65,000
Irrigation Fees
4,502
5,610
8,827
10,459
10,344
7,160
46,900
100,000
Net Ina (Derr) In FMV- Invest
329
363
232
1,089
(52)
-
1,961
-
SpecialAssmnts- TaxCollector
8,123
220,362
329,460
76,369
18,709
-
653,023
1,135,025
Special Assmnts- Discounts
(432)
(8,814)
(12,907)
(1,907)
(254)
-
(24,315)
(45,401)
Other Miscellaneous Revenues
525
475
585
1,780
485
510
4,360
-
Total Operating Revenues
17,803
225,898
335,870
98,456
43,936
17,176
739,137
1,300,482
Operating Expenses
Contracts -Mgmt Services
Personal andAftnl tmffon
25,794
25,794
25,794
25,794 25,794
154,766
309,533
Contracts -Other Services
-
P/R -Board of Supervisors
500
500
1,000
400
500
1,000
3,900
7,000
FICA Taxes
38
38
77
31
38
77
298
536
ProfServ- Engineering
-
41,183
•
7,629
2,643
10,273
26,000
ProfServ-Legal Services
-
2,557
3,490
8,069
1,497
1,402
17,015
12,500
ProfServ-Mgmt Consulting Sery
2,374
2,374
2,374
2,374
2,374
2,374
14,241
28,482
ProfServ- Property Appraiser
-
-
17,025
-
-
17,025
17,025
ProfServ- Special Assessment
-
3,375
7,885
-
7,885
7,885
Auditing Services
-
3,750
Communication - Telephone
1
8
-
3
-
12
100
Postage and Freight
49
145
38
55
53
42
382
1,000
Rental - Meeting Room
25
25
25
25
25
25
150
350
Insurance - General Liability
1,820
-
1,820
-
-
1,820
5,461
8,270
Printing and Binding
48
41
-
90
89
49
316
1,500
Legal Advertising
98
-
-
98
1,600
Miscellaneous Services
159
216
236
211
265
196
1,284
2,050
Misc - Assessmnt Collection Cost
154
4,231
6,331
1,489
369
12,574
22,701
Office Supplies
-
-
28
27
27
82
750
Total Personnel and Administration
5,168
10,135
32,514
28,289
5,237
9,655
90,996
141,499
WefarSarar comb Sary /Ges
Contracts -Mgmt Services
25,794
25,794
25,794
25,794
25,794 25,794
154,766
309,533
Contracts -Other Services
-
2,000
Communication - Teleph - Field
754
281
296
303
298 251
2,182
4,512
Utility - General
5,923
6,172
6,580
6,596
7,929 7,984
41,183
80,000
R &M- Irrigation
330
1,025
241
2,521 -
4,117
10,000
R&M -Water Plant
1,707
(1,631)
5,703
3,942 -
9,720
10,000
R&M -Waste Water Plant
14,492
6,701
(322)
592
4,085
25,548
9,866
Misc -Bad Debt
_
-
1,267 -
1,267
Misc,Ucenses & Permits
-
3,375
3,375
4,500
Prepared by:
Report Date: 4/912013 Severn Trent Management Services 8
PORT OF THE ISLANDS
Water And Sewer Fund
Community Improvement District
Statement of Revenues, Expenses and Changes in NetAssets
Trend Report
For the Period Ending Arch 31, 2013
TOT L _D
Oct Nov Doc Jan Feb Mar Actual Thru Adopted
Account Description Actual Actual Actual Actual Actual Actual Y31013 Budget
Cap Outlay- Irriga8on - 25,916 25,916
Cap Outlay -Water Plant - 10,182 48,585 33,618 33,345 125,730 50,000
Total Water -Sewer Comb Services 46,963 51,167 83,702 98,763 79,181 34,029 393,804 480,411
��
_ -
497,303
Principal Debt Retirement
- -
13,171
158,056
Interest Expense
- 13,171
Total Debt Service
- 13,171
- 13,171
655,359
Total Operating Expenses
52,131 74,473 118,218
127,062 84,418 43,684 497,971
1,277,269
Operating income (loss)
$ (34,328) $ 151,425 $ 219,654
$ (28,596) $ (40,480) $ (26,548) _ 241,166
23,193
TOTAL NET ASSETS, BEGINNING (OCT 1, 2012)
7'854,048
704,048
$ 7,895,214
$ 7,577,241
TOTAL NET ASSETS, ENDING
Prepared by:
Report Date: 419/2013 Severn Trent Management Services 9
Port of the Islands
Community Improvement District
Supporting Schedules
March 31, 2013
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PORT OF THE ISLANDS
Community Improvement District
Non Ad Valorem Special Assessments
Collier County Tax Collector - Monthly Collection Report
For the Fiscal Year ending September 2013
% Collected 57.53% 57.53% 57.53%
TOTAL OUTSTANDING $ 666,901 482,003
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 358,892
Report Date: 4/9/2013 7Z
ALLOCATION BY FUND
Discount /
Gross
Date
Net Amount
(Penalties)
Collection
Amount
General
Water /Sewer
Received
Received
Amount
Costs
Received
Fund
Fund
Assessments Levied FY 2013
$
1,570,427
$
435,400
$
1,135,027
Allocation %
100%
28%
72%
10/30/12
$
10,430
$
597
$
213
$
11,239
$
3,116
$
8,123
11/14/12
$
82,051
$
3,488
$
1,675
$
87,214
$
24,180
$
63,034
11/29/12
$
204,794
$
8,707
$
4,179
$
217,680
$
60,352
$
157,328
12/13/12
$
402,445
$
17,027
$
8,213
$
427,685
$
118,576
$
309,110
12/27/12
$
26,778
832
547
28,156
7,806
20,350
01/31/13
$
100,965
2,639
2,061
105,665
29,295
76,369
02/27/13
$
25,024
352
511
25,886
7,177
18,709
TOTAL
$
852,486
$
33,642
$
17,398
$
903,526
1 $
250,502.,j
$
653,023
% Collected 57.53% 57.53% 57.53%
TOTAL OUTSTANDING $ 666,901 482,003
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 358,892
Report Date: 4/9/2013 7Z
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through March 31, 2013
Bond Issued (constnxtlon Account)
Source of Funds: Interest Earned
Use of Funds:
COI
COI (costa tninsfermd to cheddng account but not yet paid)
Disbursements Wafter Treatment Plant
Adjusted Balance in Construction Account March 31, 2613
2. Funds Available For Construction at March 31, 2013
Book Balance of Construction Account at March 31, 2013
5,500,000
$;216
$ (42,700)
$ (5,000)
$ (5.263,147)
$ (5;310,847)
$ 197,369
$ 197,389
rr irrr�rrwrwr
Construction Funds available at March 31, 2013 $ 197.369
® All i
3. Investments - BBBT at March 31, 2013
Estimated
Tvoe Yield Principal
Construction Fund: 0.12% $ 197,369
ADJ: Outstanding Amounts Due $
Balance at March 31, 2013 $ 197,369
4. General Bond Information
Issued: 2010
Matures: 2020
Bond Interest Rate: 3.81%
FY 2013 budgeted bond payment as % of total assessments: 41 %
13
Port of the Islands Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL Water Treatment
REO. # Date CONTRACTOR REQUISITION OUTLAY I COI I Plant
Co:
10,120110
Greenberg Traurig
S
10,000,00
3
10,000,00
cc i
14120110
BBdT
S
2,700.00
3
21700,00
Cot
10724110
Severn Trent Management Svcs
$
15.000,00
3
15,000.00
cot
1110200
Dan Cox
$
15,000,00
$
15,000.00
$
321,537,00
1
1 M9110
Pori of the Islands CID (raimb)
s
321,537,00 $
321 „537.00
$
28,503,75
2
11/18/10
South Florida Excavation
S
28.503.75 $
26,81)3.75
3
11724/10
Naples Daily Navin;
$
151.02 S
151.,02
$
$.
151,02
26,310.88
4
01iO4it1
Century Link
$
26.310.88 3
26,31008
$
18,00890
5
12116;10
South Florida Excavation
$
15,C.0&90 $
18,006,90
$
2,561,25
6
02101111
dole Mantes
$
2:561.25 $
2,561.25
S
16,200,00
7
02701/11
Hole Mantes
S
16.200.00 $
16,200,00
5
13,206.91
6
02t01111
Hole Mantes
3
13 206.91 $
13,208 91
.
$
1,01900
9
02/10711
Benchmark EnviroAralytiral, :'nc.
S
1,019,00 $
1,019.00
3
1,982.50
10
02/17/11
Hole Mantes
$
1,982,50 S
1 982,50
S
6,250.00
11
0310711
Hole Mantes
$
8,250.00 $
6,250:.00
$.
12,752.00
12
03116111
South Florida Excavation
$
12,762.00 3
12,762 00
$
27,00000
13
03129/11
Cardinal Contractors
S
27,000,00 3
27,000,00
S
13,850,00
14
04108711
Hole Modes
$
13,850,00 S
13,850,00
S
18,507.25
15
05105111
South Florida Excavation
$
18,587.25 S
18,587,25
$
95,02660
16
05/16711
Cardinal Contractors
$
95,028.90 $
95.D23 60
$
39,565.00
17
05119111
Hole Monies
S
39,56500 $
39,555.40
S
1,038.60
18
W14111
KW Comrols
S
1,038,60 S
1,038,60
S
196,572.08
19
06114/11
Cardinal Contractors
$
196,572,08 S
196,572.08
$
19,57500
20
07106111
Hole Mantes
S
19,575.00 $
19,575.00
S
170,19215
21
07/22/11
Cardinal Contractors
$
170,192..15 $
170, 19215
S
22,325.00
22
07/27111
Hole Mantes
It
22,325.00 S
22,325.00
$
156,352.50
23
08119/11
Cardinal Contractors
S
156,352,50 S
158,352.50
S
19,700.00
24
08130/11
Hole Monies
$
19,700,00 3
19,700.00
3.
6,97140
25
09116141
South Florida Excavation
$
6,971..40 $
6,971,40
S
4,601,85
20
09/16111
South Florida Excavation
$
4,601,85 $
4,601 >85
$
278,892,77
27
09i16r11
Cardinal Contractors
3
278,092.77 $
278,892.77
$
3,255.00
26
0912711'
Michael Evans Computers
3
3,255,00 S
3,255.01)
3
85,41629
29
10717111
Cardinal Contractors
S
65,416,29 S
85,416,29
i.
832.50
30
11/0311/
Hole Monies
$
832.50 $
832.50
S
43,975,00
31
1170311/
Hole Mantes
$
43,975,00 $
43,975,00
$
24,337,00
33
11723/11
KW Controls
S
24,337,00 $
24,337,W
Total ry 2011
3
11,71 120 4
1 644 561.20 $
42 tQO: $
74 561.20
32
11114111
Cardinal Contractors
S
266,314,14 S
266,314.14
$
266,314,14
34
121151':1
South Florida Excavation
S
4,601,85 $
4,601.,85
S
4,601.85
35
72115711
BCi Technologies
$
7,121,33 3
?,12133
S
7,121,33
36
12/15/11
ITT Water Equipment Tech
S
586,766,70 $
586,766..70
S
586,766,70
37
12/16/11
Cardinal Contractors
It
647,523,09 S
647,523,09
$
3
643,523,09
38
12130111
Hole Mantes
S
43,672.50 5
43.672.50
S
25,609.59
39
01)24!12
Hole Mantes
S
25,609,59 S
25,609,59
$
174.822,68
40
01124112
Cardinal Contractors
$
174,622.68 $
$74,62268
$.
73,011,00
41
01130/12
KW Controls
$
73,011.x1 $
73,011.00
S
240,418 36
42
02/24112
Cardinal Contractors
$
240,416,36 $
240,416-36
S
246,740.07
43
03115712
Cardinal Contractors
$
246,740.07 3
246,740.07
$
48,232,.19
44
04/05712
slate Monies
$
48,232.,19 $
48,232.19
S
89,577.03
45
04/23112
Cardinal Conuaciors
$
69,57703 $
69,577,03
$
30.57750
46
05409712
ITT Water Equipment Tech
S
30,577,50 $
30,577.50
47
05/16712
Cardinal Contractors
S
62,629,20 S
62,629,20
S
62,1
48
05117112
KW Controls
S
12,168.50 $
12,168,50
3
$
12,168.50
65,276.80
49
06112112
Hole Monies
S
65,27680 $
$5,276.80
S
9,027.29
5o
06112112
Severn Trent Environmental Svcs
6
9,027.29 $
9,027.29
$
20,000,00
51
0602112
BCl Technologies
S
20,000.00 $
20,000:00
207,111.76
52
06213112
Cardinal Contractors
S
207,111,76 6
207,11136
5
$
19,680,00
53
06129/12
Sato's Lawn Service. Inc..
3
19,880.00 S
19,680,00
S
13,63250
54
37118712
Cardinal Contractors
$
13,63250 S
13,632.50
S
33.088,06
55
01125112
W . Johnson. Equipment
$
33,088,00 S
33,068.00
;
49.981,80
56
08iG3112
Hole Mantes
$
49,981.00 S
49,961,80
$
3 045,00
57
09104112
Severn Trent Environmental Svcs
5
3,045,00 S
3045,00
$
195,269.60
58
09104/12
Cardinal Contractors
$
195,269,60 S
195.269.60
3
21,3350.41
59
09719712
Hale Mantes
$
21,350.41 5
21 350,41
$
33,278,67
60
09/19112
SCI Technologies
S
33,278,67 $
33:278.87
$
52.400,10
61
09/19/12
Cardinal Contractors
S
52,400,10 S
52:400.10
Total FY 2012
8
3.26Z90.85 66 5
S
3 945.66
62
10116112
RMA Geological Consultants
S
5,990,71 S
5,969,71
$
5,989,71
83
10/16112
Cardinal Contractors
3
151,058.93 S
151,858.83
S
S
151,658,93
10,027,10
64
11101/12
Hole Mantes
$
10,02710 3
10,027.10
3
48,566,70
65
12111712
Sevem Trent
6
48,566,70 S
48,588.70
S
9,170,00
66
01/09713
RMA Geological Consultants
3
9,170,00 $
9,170.00
S
8,136,33
67
01/17113
Hole Mantes
$
8,136,33 $
8,13833
S
16,745,71
68
01117113
RMA Geological Consultants
S
16,745.71 6
16,745.71
$
1,568,75
69
01117113
Severn Trent
S
1,568.75 3
1,568.75
$
26,70515
70
02,05113
Cardinal Contractors
3
26,705,15 3
26,705,,15
$
12,180,50
71
02105713
KW Controls
$.
12,168.50 3
12,168:50
3
2,532.57
72
02105113
Hole Monies
S
2.532.57 S
2,532.57
S
12,16850
13
02721113
KW CCMMIS
S
12,168.50 S
12.168.50
Total FY 2013
$
345,639.96 $
303639:95 S.
6
Grand Total
$
5305 :8t $ 3263146 -at 3
42700.00 S
5.251146.81
,Interest
.��.�•,,,,
, , .,
FY 2011 Interest
$
5,743.88
FY 2012 Interest
$
2,291.47
FY 2013 Interest
$
180,54
S
A,215 09
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IN
PORT OF THE ISLANDS
Community Improvement District
General Fund
$ 8,333 $
8,333 $
Cash Flow Projecdorts
8,333 $
8,333 $
8,333
P/R -Board of Supervisors
$ 1,000 $
30-Apr
31-May
30-Jun
31-Jul
31 -Aug
3G W
77
38
2013
2013
2013
2013
2013
2013
Cash Beginning Balance
$
1,003,142
$ 1,256,349
$ 1,330,275
$ 1,269,494
$ 1,241,949
$ 1,215,815
Cash Inflow
1,042
185,079
99,640
181
181
181
181
Cash Outflow
2,364
(30,602)
(25,715)
(60,962)
(27,726)
(26,315)
(62,325)
CD Investment
-
-
-
-
-
-
151,050
Add: Prepaid Items
Annual Audit
-
-
-
-
-
-
Add: Due from WS Fund
8
111,569
-
-
-
-
-
Less: Current Liabilities (as of 3131/13)
125
(12,839)
125
-
-
Rental - Meeting Room
50
Total Estimated Cash Balance
$
1,256,349
$ 1,330,275
$ 1,269,494
$ 1,241,949
$ 1,215,815
$ 1,304,721
Cash Recalom
2,211
-
-
Printing & Binding
167
167
167
Special Assessments - Levy
$
184,898
$ -
$ -
$ -
$ -
$ -
Special Assessments - Delinquent (prior yr)
800
Miscellaneous Services
99,459
-
-
-
-
Special Assessments - Discount
Misc: Assessmnt Collection Cost
2,773
-
-
-
-
-
Interest
54
181
181
181
181
181
181
Total Cash Inflow
$
185,079
$ 99,640
$ 181
$ 181
$ 181$
181
Operafl ng_Exnenditures
Administrative
$ 8,333 $
8,333 $
8,333 $
8,333 $
8,333 $
8,333
P/R -Board of Supervisors
$ 1,000 $
500 $
500 $
500 $
500 $
1,000
FICA Taxes
77
38
38
38
38
77
ProfServ- Engineering
2,167
2,167
2,167
2,167
2,167
2,167
ProfSery -Legal Services
1,042
1,042
1,042
1,042
1,042
1,042
ProfSery -Mgmt Consulting Sery
2,364
2,364
2,364
2,364
2,364
2,364
ProfServ- Property Appraiser
-
-
-
-
-
-
ProfServ- Special Assessment
-
-
-
-
-
-
Annual Audit
1,750
-
-
-
-
-
Telephone
8
8
B
8
8
8
Postage and Freight
125
125
125
125
125
125
Rental - Meeting Room
50
25
25
25
25
50
Insurance - General Liability
-
-
-
2,211
-
-
Printing & Binding
167
167
167
167
167
167
Legal Advertising
-
200
-
-
800
800
Miscellaneous Services
115
115
115
115
115
115
Misc: Assessmnt Collection Cost
2,773
-
-
-
-
Office Supplies
54
54
54
54
54
54
Total Administrative
$ 11,691 $
6,804 $
6,604 $
8,815 $
7,404 $
7,967
Maintenance
Contracts - Mgmt Services
$ 8,333 $
8,333 $
8,333 $
8,333 $
8,333 $
8,333
Contracts - Landscape
6,902
6,902
6,902
6,902
6,902
6,902
Electricity - Streetlighting
1,375
1,375
1,375
1,375
1,375
1,375
Utility- Irrigation
1,050
1,050
11050
1,050
1,050
1,050
R&M - Renewal & Replacement
833
833
833
833
833
833
R&M - Roads
333
333
333
333
333
333
R&M - Signage
83
83
83
83
83
B3
CIP`
-
35,447
-
-
35,447
Total Maintenance
$ 18,911 $
18,911 $
54,358 $
18,911 $
18,911 $
54,358
Total Cash Outflow
$ 30,602 $
25,715 $
60,962 $
27,726 $
26,315 $
62,325
'NOTES:
Estimated CIP costs for the anticipated projects are shown quarterly.
Delinquent assessments from hotel parcel are reflected as received in May 2013. Actual receipt date unknown.
17
PORT OF THE ISLANDS Water and Sewer Fund
Community Improvement District
Casts Flow Projections
Special Assessments - Levy $ 482,003 $ - $ - $ - $ - $
Special Assessments - Delinquent (prior yr.: - 259,432 - -
Special Assessments - Discount - - "
Water /Sewer /irrigation Revenue 17,333 17,333 17,333 17,333 17,333 17,333
Interest/Miscellaneous 237 237 237 237 237 237
Total Cann Inflow $ 499,573 $ 277,002 $ 17,570 $ 17,570 $ 17,570 $ 17,570
Ooeatino Expenditures
Administrative
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessments
AnnualAudft
Telephone
Postage and Freight
Rental - Meeting Room
Insurance - General Liability
Printing & Binding
Legal Advertising
Miscellaneous Services
Misc.- Assessmnt Collection Cost
Office Supplies
Total Administrative
Maintenance
Contracts - Mgmt Services
Contracts - Other Services
Communication - Teleph - Field
Utility - General
R &M - Irrigation
R &M - Water Plant
R &M - Waste Water Plant
Misc.-Licenses & Permits
CIP'
Total Maintenance
$ 1,000
30 Apr
31-May
30-Jun
31Jul
31 -Aug
30-Sep
1,000
2013
2013
2013
2013
2013
2013
Cash Beginning Balance
$ 391,449 $
695,374 $
353,976 $
215,830
$ 189,259 $
164,322
Cash Inflow
499,573
277,002
17,570
17,570
17,570
17,570
CashOutflow - Expenses
(53,467)
(618,401)
(155,716)
(44,140)
(42,507)
(156,861)
Add: Prepaid Items
2,364
2,364
2,364
1,750
-
Less: Due to General Fund
(111,569)
-
-
-
8
Less: Current Liabilities (as of 3131113)
(30,612)
-
-
-
-
-
Totai Estimated Cash Balance
$ 695,374 $
353,976 $
215,830 $
189,259
$ 164,322 $
25,031
Special Assessments - Levy $ 482,003 $ - $ - $ - $ - $
Special Assessments - Delinquent (prior yr.: - 259,432 - -
Special Assessments - Discount - - "
Water /Sewer /irrigation Revenue 17,333 17,333 17,333 17,333 17,333 17,333
Interest/Miscellaneous 237 237 237 237 237 237
Total Cann Inflow $ 499,573 $ 277,002 $ 17,570 $ 17,570 $ 17,570 $ 17,570
Ooeatino Expenditures
Administrative
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessments
AnnualAudft
Telephone
Postage and Freight
Rental - Meeting Room
Insurance - General Liability
Printing & Binding
Legal Advertising
Miscellaneous Services
Misc.- Assessmnt Collection Cost
Office Supplies
Total Administrative
Maintenance
Contracts - Mgmt Services
Contracts - Other Services
Communication - Teleph - Field
Utility - General
R &M - Irrigation
R &M - Water Plant
R &M - Waste Water Plant
Misc.-Licenses & Permits
CIP'
Total Maintenance
$ 1,000
$ 500
$ 500
$
500
$ 500
$
1,000
77
38
38
38
38
77
2,167
2,167
2,167
2,167
2,167
2,167
1,042
1,042
1,042
1,042
1.042
1,042
2,364
2,364
2,364
2,364
2,364
2,364
1,750
-
8
8
8
8
8
8
83
83
83
63
83
83
50
25
25
25
25
50
-
-
-
2,211
-
125
125
125
125
125
125
144
-
576
576
171
171
171
171
171
171
7,230
-
-
69
70
71
72
73
74
$ 16,135
$ 6,736
$ 6,593
$
8,805
$ 7,171
$
7,736
$ 25,794
$ 25,794
$ 25,794
$
25,794
$ 25,794
$
25,794
2,000
-
-
-
-
-
382
383
384
385
386
387
6,667
6,667
6,667
6,667
6,667
6,667
833
833
833
833
833
833
833
833
833
833
833
633
822
822
822
822
822
822
-
113,788
-
-
113,788
$ 37,332
$ 35,333
$ 149,122
$
35,335
$ 35,336
$
149,125
18
PORT OF THE ISLANDS
Community Improvement District
Water and Sewer Fund
30-Apr 31-May 3"un 31-Jul 81 -Aug 30-S"
2013 2013 2013 2013 2013 2013
Debt Service
Principal and Interest $ $ 576,331 $ - $ - $ $
Total Debt Service $ - $ 576,331 $ - $ - $ - $
Total Cash Ou& w $ 53,467 $ 81$,401 $ 155,716 S 44,140 $ 43.507 $ 1561601
*NOTES:
Estimated CIP costs for the anticipated projects are shown quarterly.
Delinquent assessments from hotel parcel are raflected as received In May 2013. Actual receipt date unknown.
19
PORT OF THE ISLANDS
Community Improvement District
PROJECTIONS
All Funds
GENERAL FUND
Adopted
Proposed
Proposed
Proposed
Proposed
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Operating Revenues
Assessments
$417,984
$417,984
$417,984
$417,984
$417,984
Interest/Miscellaneous
$2,177
$13,047
$13,811
$14,475
$15,037
Total Operating Revenues
$420,161
$431,031
5431,795
$432,459
$433,021
Operatina Expenditures
Administrative
$120,826
$124,451
$128,184
$132,030
$135,991
Maintenance
$223,540
$230,248
$237,154
$244,268
$251,596
Total Operating Expenditures
$344,366
$354,697
$355,336
$375,298
$387,587
Capital Expenditures
$70,894
$0
$0
$0
$0
CIP Projects
Total Capital Expenditures
$70,894
$fl
$0
$0
$0
Estimated glnninq Cash Balance $1,304,721 $1.381,055 $1,447,512 31,bu"3.01y
Estlrnated Endlno Cash Balance* $1,304,721 $1,381,055 $1,447,512 $1,603,673 $1,549,107
WATER AND SEWER ENTERPRISE FUND
20
Adopted
Proposed
Proposed
Proposed
Proposed
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Operating Revenues
Assessments
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$1,089,624
Water /Sewer /irrigation Revenue
$206,000
$208,000
$208,000
$208,000
$2,838
$208,000
$2;838
Interest/Miscellaneous
$2838
$1,300,482
$2,838
$1,300,462
$2,838
$1,300,462
$1,300,462
$1,300,462
Total Operating Revenues
Operating Expenditures
Administrative
$141,498
$141,498
$141,498
$141,498
$141,498
Maintenance
$430,411
$439,019
$447,800
$456,756
$465,891
Total Operating Expenditures
$571,909
$580,517
$589,298
$598,254
$6070389
Capital Expenditures
CIP Projects
$50=0
$64,796
$54,796
$64,796
$64,796
Total Capital Expenditures
$60,000
554,796
$54,796
$64,796
$64,796
Debt Service
Principal and Interest
$655.360
$655,360
$665,360
$655,360
$655,360
Total Debt Service
$655,360
$655,360
$655,360
$655,360
$655,360
Estimated ReginrOng Cash Balance
$2$,031
$34,820
$35,829
$17,882
Estimated Ending Cash Balance
$25,031
$34,820
$35,829
$17,882
49.201
20
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Severn Trent Environmental Services
Port of the Islands
Process Residue Disposal
Applied against budget account, copies of Invoices available upon request
Clap =15,000.00
9,005.57 Total
9,00547 Grand Total
2012 2013 (3) 3520 SludV
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Teague, Cal
From:
Dan Cox < dhcox @gtcom.net>
Sent
Thursday, April 18, 2013 1:51 PM
To:
'Norine & Joe'
Cc:
Teague, Cal
Subject
RE: Friday Meeting
The next hearing in t i Motwani c' se is May 21. If they haven't prepared an executable plan of reorganization
consistent with the t we ha previously approved the judge is dismissing the case that day. I expect they will
present something prior to t e May 17 Board meeting.
Dan
Daniel H. Cox, P.A., Attorney at Law
P.O. Drawer CC
206 West 6th Street
Carrabelle, FL 32322
Telephone: 850 -697 -5555
Cell: 239 -370 -0842
Facsimile: 850 -697 -2171
dhcox @gtcom.net
From: Norine & Joe jmailto•dillonpoMembaMmail com]
Sent: Thursday, April 18, 2013 10:54 AM
To: Dan Cox
Subject: Re: Friday Meeting
But what about our deal with Bacardi?
On Apr 18, 2013, at 10:48 AM, Dan Cox wrote:
There hasn't been any activity on the Motwani case. I think they have realized that their proposal can't be done and
they are willing for the case to be dismissed.
Dan
Daniel H. Cox, P.A., Attorney at Law
P.O. Drawer CC
206 West 6th Street
Carrabelle, FL 32322
Telephone: 850- 697 -5555
Cell: 239 -370 -0842
Facsimile: 850-697-2171
dhcox @gtcom.net
1
PORT OF THE ISLANDS
Community Improvement District
Annual Operating and Debt Service Budget
Fiscal Year 2014
Version 1 - Draft Budget:
(Printed on 4/1812013 3prn)
Prepared by:
FORT OF THE ISLANDS
Community Improvement District
Table of Contents
OPERATING BUDGET
General Fund
Page #
Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2
BudgetNarrative ................. ...........,................. .. ........................... .......... ,............. 3 -5
Exhibit A - Allocation of Fund Balances ............................................. ............................... 6
Water and Sewer Fund
Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 7 -8
BudgetNarrative .......................................................................... ............................... 9 -12
Amortization Schedule ............................... ............................ ...... ..................... 13
SUPPORTING BUDGET SCHEDULES
2013 -2014 Non -Ad Valorem Assessment Summary ......................... ............................... 14
CIPSchedule ................ ......... ......... .................... ..................... 15
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District Genera! Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Draft Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014
REVENUES
interest - Investments
$ 6,315 $
5,018 $
2,177 $
1,057 $
1,057 $ 2,114 $
2,090
Net Incr (Deer) In FMV- Invest
2.159
3,456
5,700
1,053
1,053
3,900
Interest - Tax Collector
166
34
FICA Taxes
15
- 15
536
Special Assmnis- Tax Collector
402,233
402,231
435,400
250,502
184,898 435,400
435,400
Special Assmnis- Discounts
(11,126)
(11,204)
(17,416)
(9,327)
- (9,327)
(17,416)
Other Miscellaneous Revenues
3,676
17,015
17,015
1,575
1.575
-
TOTAL REVENUES
403,421
398,535
420,161
244475
185,954 430,830
420074
EXPENDITURES
Administrative
101,289
98,536
100,000
50,000
50,000
100,000
100,000
PIR -Board of Supervisors
5,700
6,200
7,000
3,900
3,000
6,900
7,000
FICA Taxes
436
474
536
296
230
528
536
ProfServ- Engineering
21,523
22,923
26,000
10,273
10,273
20,546
26,000
PrrfSery -Legal Services
30,200
38,472
12,500
17,015
17,015
34,030
12,500
ProfServ-Mgmt Consulting Sery
26,867
27,539
28,365
14,183
14,182
28,365
29,216
ProfServ- Property Appraiser
6,531
6,531
6,531
-
6,531
6,531
ProfServ- Special Assessment
8,755
8,974
9,243
9,243
9,243
9,520
Auditing Services
3,750
3,500
3,750
109,580
3,750
3,750
3,750
Communication - Telephone
22
36
100
13
13
26
100
Postage and Freight
1,129
1,071
1,500
580
580
1,160
1,200
Rental - Meeting Room
325
325
350
150
150
300
350
Insurance - General Liability
7,830
7,690
8,844
5,840
2,011
7,851
9,028
Printing and Binding
1,578
1,239
2,000
421
842
1,263
1,300
Legal Advertising
475
831
2,200
135
865
1,000
1,000
Miscellaneous Services
482
890
1,375
565
690
1,255
1,380
Misc- Assessmnt Collection Cost
(3,801)
4,816
8,708
4,824
3,884
8.708
8,708
Misc -Web Hosting
119
1,000
1,000
1,000
1,000
Office Supplies
448
261
650
70
70
140
500
Annual District Filing Fee
175
175
175
175
175
175
Total Administrative
105,694
132,066
120,827
74,216
58,554
132,770
119,794
Field
Contracts -Mgmt Services
101,289
98,536
100,000
50,000
50,000
100,000
100,000
Contracts - Landscape
97,639
83,115
79,440
40,567
41,415
81,982
82,830
Electricity - Streetlighting
13,439
16,615
16,500
9,576
9,576
19,152
19,000
Utility - Irrigation
6,559
12,670
12,600
5,246
6,246
12,492
12,600
R &M- Renewal and Replacement
17,126
12,325
10,000
3,191
6,809
10,000
30,851
R &M -Roads & Alleyways
-
4,000
4,000
4,000
4,000
R &M- Signage
1,000
1,000
1,000
1,000
Capital Outlay
-
70,894
50,000
Total Field
236,052
223,261
294,434
109,580
119,046
228,626
300,280
TOTAL EXPENDITURES
341,946
355,327
415,261
183,7%
177,600
361,396
420,074
Excess (deficiency) of revenues
Over(under)expenditures 61,475 44,208 4,900 61,079 8,355 69,434
Annual Operating and Debt Service Budget
Fiscal Year 2014 1
FORT OF THE ISLANDS
Community Improvement District
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014
Draft Budget
ADOPTED ACTUAL PROJECTED
TOTAL ANNUAL
ACTUAL ACTUAL
BUDGET THRU APR
PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012
FY 2013 MAR -2013 SEP -2013
FY 2013 FY 2014
OTHER FINANCING SOURCES (USES)
Contribution to (Use ot) Fund Balance
4,900
TOTAL OTHER SOURCES USES
4 900
Net change in fund balance 61,475 44,208
4,900 61.079 8,355
69,434
FUND BALANCE, BEGINNING 1,100,673 1,162,148
1,206,356 1,206,356 -
1,206,356 1,275,790
FUND BALANCE, ENDING 31,162,148 31,206,356
511211,256 $1,267,435 $ 8,355
$1,275790 1,275 790
Annual Operating and Debt Service Budget
2
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2014
REVENUES
Interest - Investments
The District earns interest on the monthly average collected balance for their operating accounts,
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments- Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
P/R -Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water & Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65% of payroll.
Professional Services - Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water &
Sewer Fund.
Professional Services -Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent
budgeted for each fund.
Professional Services - Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc.
Professional Services - Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Professional Services - Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. Costs will be split evenly with the Water & Sewer Fund.
Communication - Telephone
Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending.
Costs will be split evenly with the Water & Sewer Fund.
Postage and Freight
This represents costs associated with actual postage and /or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund.
Rentals - Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The
district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund.
Insurance -General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability,
storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013
premium.
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water & Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Miscellaneous- Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.
Annual Operating and Water/Sewer Budget 4
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Budget Narrative
Fiscal Year 2014
General Fund
EXPENDITURES
Administrative (continued)
Miscellaneous -Web Hosting
The District expects to incur costs associated with Web Hosting.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of $175 to the Department of Community Affairs.
Field
Contracts -Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount
are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district.
Contracts - Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year).
Electricity - Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street
lighting from Orchid Cove.
Account No.
Service Address
0051120000
0 Eveningstar Cay
4941120000
Newport Drive
5741120000
262 Stella Maris
Utility - Irrigation
The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R &M- Renewal and Replacement
Various repair and maintenance costs incurred as needed including but not limited to the entrance, monuments and lighting.
R &M -Roads & Alleyways
Expenses incurred while maintaining District roadways.
R &M- Signage
This category includes costs for maintaining or replacing signage throughout the District.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 5
PORT OF THE ISLANDS
Communitv Improvement District
Exhibit "A"
Allocation of Fund Balances
General Fund
AVAILABLE FUNDS
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 1,275,790
Net Change in Fund Balance - Fiscal Year 2014
Reserves - Fiscal Year 2014 Additions
Total Funds Available (Estimated) - 9130/2014 1,275,790
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve - First Quarter Operating Capital 105,018 t1i
Subtotal 105,018
Total Allocation of Available Funds 105,018
Total Unassigned (undesignated) Cash $ 1,170,772
Notes
(1) Represents approximately 3 months of operating expenditures
Annual Operating and Debt Service Budget 6
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2014 Draft Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014
OPERATING REVENUES
Interest - Investments
$ 6,244 $
2,686
$ 2,838 $
195 $
195
$ 390
$ 578
Water Revenue
41,379
41,089
43,000
22,077
22,077
44,154
45,000
Sewer Revenue
58,819
62,574
65,000
34,936
34,936
69,672
70,000
Irrigation Fees
93,629
82,528
100,000
46,900
46,900
93,800
100,000
Meter Fees
26,978
2,500
28,482
14,241
-
28,482
29,336
Net incr (Deer) In FMV- Invest
4,021
6,435
17,025
1,961
9:720
1,961
17,025
SpecialAssmnls - Tax Collector
1,048,566
1,048,559
1,135,025
653,023
482,004
1,135,027
1,135,025
Special Assmnts- Discounts
(29,009)
(29,206)
(45,401)
(24,315)
(24,315)
(45,401)
Other Miscellaneous Revenues
19,379
5,045
3,750
4.360
3,750
4,360
3,750
TOTAL OPERATING REVENUES
1 t243,028
1,222,210
1,300 482
759137
588112
1,32$ 249
1,306,W2
OPERATING EXPENSES
Personnel and Administration
P/R -Board of Supervisors
5,700
6,200
7,000
3,900
3,000
6,900
7,000
FICA Taxes
436
474
536
298
230
528
536
ProfServ- Engineering
37,564
22,923
26,000
10,273
10,273
20,546
26,000
ProfServ-Legal Services
30,200
38,472
12,500
17,015
17,015
34,030
12,500
ProfServ-Mgmt Consulting Sery
26,978
27.652
28,482
14,241
14,241
28,482
29,336
ProfServ- Property Appraiser
21,415
17,025
17,025
17,025
9:720
17,025
17,025
ProfServ- Special Assessment
7,468
7,655
7,885
7,885
25,548
7,885
8,122
ProfServ- Utility Billing
15,155
9,053
-
1,267
1,267
Auditing Services
3,750
3,500
3,750
3:375
3,750
3,750
3,750
Communication - Telephone
21
36
100
12
13
25
100
Postage and Freight
561
696
1,000
382
382
764
1,200
Rental - Meeting Room
325
325
350
150
150
300
350
Insurance - General Liability
7,830
7,690
8,270
5,461
2,011
7,472
9,028
Printing and Binding
986
930
1,500
315
630
945
1,300
Legal Advertising
353
670
1,600
98
702
800
1,000
Miscellaneous Services
1,371
2,265
2,050
1,284
1,284
2,568
2,600
Misc- Assessmnt Collection Cost
20,371
12,660
22,701
12,574
10,127
22,701
22,701
Office Supplies
517
305
750
82
82
164
500
Depreciation Expense
308,309
321,266
Total Personnel and Administration
467,895
479,797
1411499
90,995
63,869
154,884
143,047
Water -Sewer Comb Services
Contracts -Mgmt Services
304,000
299,592
309,533
154,766
154,766
309,532
309,533
Contracts -Other Services
1,750
1,750
2,000
2,000
2,000
1,750
Communication - Teleph - Field
3,867
4,033
4,512
2,182
2,182
4,364
4,512
Utility - General
79,963
81,516
80,000
41,183
41,183
82,366
83,000
R &M- Irrigation
28,121
38,517
10,000
4,117
5,883
10,000
20,500
R &M -Water Plant
21,415
45,712
10,000
9.720
9:720
19,440
14,000
R&M-Waste Water Plant
46,609
82,093
9,1366
25,548
25,548
51,096
45,000
Misc -Bad Debt
2,079
-
1,267
1,267
Misc- Licenses & Permits
4,375
5,375
4,500
3:375
1,125
4,500
4.500
Cap Outlay - Irrigation
-
25,916
1,600
27,516
Annual Operating and Debt Service Budget
Fiscal Year 2014 7
PORT OF THE ISLANDS
Community Improvement District
Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2014 Draft Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU APR PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014
Cap Outlay -Water Plant 50,000 125,730 225,977 351,707 4,000
Cap Outlay -Waste Water Plant 20,000
Total Water -Sewer Comb Services 490,100 560,667 480,411 393,604 469,964 863,788 506,795
Debt Service
Principal Debt Retirement
-
497,303
497,303
497,303
514,758
Interest Expense
179,380 174,899
158,056
13,171
144,885
158,056
140,601
Total Debt Service
179,380 174,899
655,359
13,171
642,168
655,359
655,360
TOTAL OPERATING EXPENSES
1,137,375 1,215,363
1 277 269
497,970
1,176 061
1,674 031
1.305.202
Operating income (lass) 105,653 6,847 23,193 241,167 (589,950) (348,783) 0
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
TOTAL OTHER SOURCES USE
Change in net assets
TOTAL NET ASSETS, BEGINNING
TOTAL NET ASSETS, ENDING
105,653 6,847 23,193 241,167 (589,950) (348,783) 0
7,541,546 7,647,201 7,654,048 7,654,048 7,654,048 7,305265
$ 7,647,201
$7654048 $7 $789S215 $ (589,950) $ 7,305,265 $ 7,305,265
Annual Operating and Debt Service Budget
Fiscal Year 2014 $
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
REVENUES
Interest-Investments
The District earns interest income on their operational accounts.
Water Revenue
Based on prior year's budget and water consumption and anticipated use.
Sewer Revenue
Based on prior year's budget and waste water consumption and anticipated use.
Irrigation Fees
Based on prior year's budget and irrigation water consumption and anticipated use.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments - Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
P/R Board of Supervisor Salaries
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65% of payroll.
Professional Services - Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split
evenly with the General Fund.
Professional Services -Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund.
Professional Services - Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 9
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Professional Services - Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services - Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split evenly with the General Fund.
Communication - Telephone
Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the General Fund based on the percent budgeted for each fund.
Postage and Freight
This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and
other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund.
Rentals — Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The
district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund.
Insurance — General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust, The FY 2014 budget includes an
estimated 15% increase of the actual FY 2013 premium.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund
based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Miscellaneous- Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The
FY2014 budget for collection costs was based on a maximum of 2 %, of the anticipated assessment collections.
Annual Operating and Water /Sewer Budget 10
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Budget Narrative
Fiscal Year 2014
Water and Sewer Fund
EXPENDITURES
Administrative (continued)
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
F_
Contracts -Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount
are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district.
Contracts -Other Services
Preventative generator maintenance services will be provided by Superior Power.
Communication — Teleph — Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
item:
Vendor Description Annual Amount
Century Link Plant Land Line (239- 642 -9219) $3,180
Century Link Plant Fax Line (239 -642 -9392) 504
Simplex Grinnell Alarm Monitoring 744
Sprint Automated svc to notify Bob of power failures 84
Total $4,512
Utility - General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use.
Account No.
Service Address
Svc. Type
9741120000
25000 E. Tamiami
Irrigation
1941120000
0 Port of the Islands
Irrigation
3841120000
119 Newport Drive
Irrigation
7841120000
Union Road
Irrigation
0941120000
245 Stella Maris Drive
Lift Station
1841120000
0 Newport Drive
Lift Station
7624900000
160 Cays Drive
Lift Station
6941120000
0 Cays Drive
Lift Station
3083520000
0 Newport Drive
Lift Station
3941120000
86112700 P Islands
Waste Water
R &M — Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant..
R &M — Water
Repair and maintenance costs associated with the water plant.
R &M — Waste Water
Repair and maintenance costs associated with the waste water plant.
Annual Operating and Water /Sewer Budget 11
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Field (continued)
Miscellaneous - Licenses & Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Capital Outlay —Water Plant
Funds spent on capital improvement projects for the water plant.
• W -22 $4,000 FIRE HYDRANT REPLACEMENT
Capital Outlay — Waste Water Plant
Funds spent on capital improvement projects for the waste water plant.
• Ww -24 $20,000 MBR MEMBRANES
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 12
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Period
Coupon
Debt
Annual Debt
Ending
Principal
Rata
interest
Service
Service
111112012
$79,02823
$79,02813
511/2013
$497,303.14
3,510%
$79,028.23
$576,331.37
$655,359.60
111112013
$70,300.58
$70,3000
511/2014
$514,758.49
3.510%
$70,300.36
$5W059.05
5855,359.81
111112014
$61,266.55
$61,266.55
5/1/2015
$532,826.51
3.510%
$61,266.55
$594,093,06
$655,359.61
11/112015
$51,915.45
$51;915.45
5/1/2016
$551,528.72
3.510%
$51,915.45
$603,444.17
$655,359.62
1111/2016
$42,236.12
$42,236.12
5/1/2017
$570,887.38
3.510%
$42,236.12
$613,123.50
$655,359.62
11/1/2017
$32,217.04
$32,217.04
5/1/2018
$590,925.52
3.510%
$32,217.04
$623,142.56
$655,359.60
1111/2018
$21,846.30
$21,846.30
5/1/2019
$611,667.01
3.510%
$21,846.30
$633,513.31
$655,359.61
11/1/2019
$11,111.55
$11,111.55
5/1/2020
$633,136.52
3.510%
$11,111.55
$644,248.07
$655,359.62
Total
$4,005,730.15
$739,84180
$5,242,978.99
$5,242,876.89
Annual Operating and Debt Service Budget
Fiscal Year 2014 13
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community Improvement District
Non -Ad Valorem Assessment Roll
FY 2013 -2014
Product
Type
Maint. ERC
Allocation
MainVERC
$ 400 1
W/S ERC
Allocation
W/S Standby W/S Capital
F- $1,124
$413 $711
$1,074
Total per
Product
Hotel Room
1.00
$400
0.60
$248
$427
$1,074
Condo Unit
1.00
$400
0.80
$330
$569
$1,299
Single Family
1.00
$400
1.00
$413
$711
$1,524
Comparison FY 2013 to FY 2014
Product
Type
Total
FY 2014
Total Increase
FY 2013 (Decrease)
%
Change
Hotel Room
$1,074
$1,074 $0
0%
Condo Unit
$1,299
$1,299 $0
0%
Single Family
$1,524
$1,524 $0
0%
Annual Operating and Debt Service Budget
Fiscal Year 2014 14
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April 2013 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 3.160 MG for the month of March, which is an average of
0.102 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 2.248 MG for the month of March, which is an average of 0.073 MGD
Reuse System Operations and Maintenance
The reuse system delivered 8.565 MG for the month of March, which is an average of 0.276 MGD.
Permit Compliance:
Water Treatment Plant:
All permit requirements met
Wastewater Treatment Plant
All permit requirements met
In the community
The accident report on the US 41 median has been found. It was forwarded to our attorney
and district manager.
• 1 spoke with Robert Soto concerning his reports getting to the Board in a timelier manner.
1 also spoke with him concerning our irrigation timers being changed to reflect day light savings
time. He assured me that they were complete.
• The pressure washing of sidewalks will begin during the week of 4/15/13.
12600 Union Road Naples, Florida 34114 • Tel 239.642 -9219 • Fax 239 - 642 -9469 • www.sevemtrentsenrices.com
or*
April 2013 Field Managers Report
This is the vibration analyzer which was approved at last meeting. I have used it a few times so far, and have
found 2 motors in need of repair:
1. Our 40 HP reuse motor was repaired — bearings were replaced. After speaking with the repair shop,
I was informed that the repair would have been an additional $700 +, if the motor failed as a result of
ignoring the wom bearings.
2. Well #2 Motor bearings were replaced. We saved a tremendous amount of money on this repair,
since it was just the bearings going bad. In times past, the inability to know when problems were
arising with the bearings ultimately ended up breaking shafts and sometimes causing pump failure
also. Those repair costs were usually over $5,000.00 — so I'd say we saved a great deal by catching
the symptoms early!!
CMMS Work Order Report
Summary
Total # of WO's 209
Total Completed 209
Total Corrective 0
Total Hours 41.50
12600 Union Road Naples, Florida 34114 - Tel 239 -64® 239 -642 -9469 - www.severntrentservices.com
April 2013 Field Managers Report
3/15/2013 4345 Well 2 - Well Corrective Robert Migdal
Notes: Limit switch shutting down well motor unnecessarily.
* Made adjustment on limit switch, in order to prevent unnecessary well pump shut downs.
3/15/2013 4346 LS 1 - Lift Station Corrective Robert Migdal
Notes: RTU was not communicating to the plant SCADA system.
* Problem was repaired
3/29/2013 4326 RM - 1 DU - Roto Corrective Plant Staff /Special Services
Roto Mesh Drive Unit
Notes: Drive unit failing. Gears are worn. Ordered new drive unit as well as large driven sproket. Will install drive unit when delivered.
Will install large sproket at a later time.
* Replaced reducing drive unit. Rotomesh working properly at this time.
3/27/2013 4327 RP- 1M- Reuse Corrective Special Services
Pump #1 Motor
Notes: After performing vibration test on Irrigation motor (40hp), I found that the bearings are not satisfactory, and they are
making a bit of an abnormal noise also. Motor was pulled and sent to repair shop.
* Motor is back with new bearings, and also has been dipped and baked. Motor has been installed and is operating properly.
3/22/2013 4328 Well 1 -Well Corrective Special Services
Notes: After performing a vibration test on this motor, I found the bearings were unsatisfactory, as well as extremely noisy.
Special Services removed the motor and took for repair.
* Bearings were replaced. Motor was installed, and placed back into service. Motor /Pump is now running fine.
3
12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 - 642 -9469 • www.sevemtrentservices.co
or*
April 2013 Field Managers Report
Water Loss Reports
90
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70
60
050
040
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7-
20
10
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-10
Irrigation Water Report 8.697 $760
�...IrrigatRat r'!Asir 1q; rixi &lied
4
12600 Union Road Naples, Florida 34114 - Tel 239 - 642 -9219 - Fax 239 -642 -9469 - www,sevemtrentservices.com