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LAB Minutes 05/15/2013 2013 Library Advisory Board Minutes May 15 , 2013 Naples, Florida, May 15, 2013 LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Branch Library with the following members present: CHAIR: Doris J. Lewis — District 4 VICE - CHAIR: Loretta Murray — District 1 Carla Grieve — District 2 Connie Bettinger - Hennink — District 3 Lillian Cuevas — District 5 Roberta Reiss — Literacy Program ALSO PRESENT: Marilyn Matthes, Library Director Karen Tibbetts, Administrative Assistant APPROVAL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of April 17, 2013. A few minor corrections were noted. Ms. Bettinger - Hennink moved to approve the minutes, Mrs. Murray seconded and the motion was carried unanimously that the minutes be approved as corrected. LITERACY PROGRAM REPORT — Roberta Reiss • Mrs. Reiss reported that she attended the Florida Literacy Coalition Conference on May 7th. She presented a pre- conference program on "train the tutor trainer" as many trainers are retiring. It was an all day event and attendance was restricted to 15 people. • The conference is one of the best in the nation and was well attended from people all over the country. • She is working with the Literacy Volunteers of Collier County to create more conversation classes. As there are sometimes long wait lists, she tries to encourage the public to join a computer class while waiting. • Attendance at the conversation classes at SR has dwindled due to the season and is focused on civics and citizenship. Participants are learning about American History. Classes will run until the end of June. • Mrs. Matthes spoke at a Kiwanis Club meeting on Marco Island and attendees were surprised to learn that participants in the literacy classes are from a variety of ethnic backgrounds. • Teri Wides from HR would like to create literacy classes to train County employees. Mrs. Matthes gave her Roberta's contact information. • Roberta had classes available for employees in facilities in the past and has set up classes at NCH. • Mrs. Matthes commented that the County allows employees to be able to do monthly community service projects, which may help some employees to attend. REPORT OF OFFICERS • Mrs. Lewis reported that she attended the 85th Anniversary Celebration of the Tamiami Trail in Everglades City. She commented that this and the Time Capsule events were very enjoyable. 1 Mrs. Matthes added that Patti DeGroot and Denise McMahon did a wonderful job planning these events. She also mentioned that Jonathan Nickerson, Museum Assistant, Gary Vincent, Museum Manager and Lavah Hetzel, Communication & Customer Relations also contributed to the success of the Time Capsule event. Approximately 300 -350 people attended the event and 150 people signed the electronic guest book. • Mrs. Grieve also attended the Time Capsule Celebration and commented that the event was well done, and the re- enactors did a wonderful job educating those in attendance. COMMUNICATIONS a — Written — Carla Grieve • Mrs. Grieve stated that her article on the Summer Reading Program was published in the May issue of EBella Magazine and that she will have another article published in the Collier Citizen in June. • Mrs. Lewis commented that the article on the Volunteer Program in the Collier Citizen was well written and asked if there was any feedback. • Mrs. Matthes stated that as of May 7th the NDN requires registration to log into their online publication. b — Personal — None UNFINISHED BUSINESS 1) Employee of the Month - May • Ms. Bettinger- Hennink/Mrs. Grieve nominated Amanda Williamson at Immokalee for the May employee of the month. Mrs. Murray seconded the nomination and the motion passed unanimously. NEW BUSINESS 1) Budget Updates — Marilyn Matthes • Mrs. Matthes met with Steve Carnell to discuss the budget. She presented him with a 1 % and a 2% increase request should additional money become available for books. • Mrs. Matthes requested a 10% wage increase for some staff members whose duties have gone beyond their job description. She will be meeting with the County Manager next week to discuss this. The total would amount to $54,000 per year. There is generally a mid -year budget cut and the Library has given up personnel money in order to help other departments, so there should be money available for this request. • The budget includes replacing one delivery vehicle and replacing public and staff computers. • The County needs to be made aware that the Library has been putting off book purchases. a. Tech staff needs to withdraw and suppress book titles from the system that are damaged or dated. Titles will also need to be removed from the inter - library loan program and deleted so that they no longer continue to show up as a part of the collection. b. The Library has $400,000 in the budget for books, $100,000 for AV, and $40,000 for downloadable materials. 2) August program for LAB at Estates Branch — Children's book selection and programs 2 • Mrs. Matthes has invited Pamela Moore from HQ to the August LAB meeting to discuss children's book selection and programs. GENERAL CONSIDERATIONS Ms. Bettinger - Hennink reminded everyone that the Adult Summer Reading Program begins in 20 days. She encouraged everyone to participate and plans to beat her record from last year. Mrs. Grieve commented that approximately 5,000 books were checked out for the Summer Reading Program last year. Approximately 775 of the 1,000 participants were women. DIRECTOR'S REPORT — Mrs. Matthes reported the following: 1) Current Statistics Comparison to other Florida Libraries a. Mrs. Matthes handed out statistic information. Consumer Reports continues to be the most requested Zinio publication. b. The Library is willing to add more titles. c. Project Gutenberg titles are now a part of OverDrive. They are a non - profit producer of free e- books. • The Immokalee branch circulation continues to fluctuate partly due to Ave Maria residents and their home - school population. 2) Public Library Director's Academy, Orlando, and Florida Library Association Conference • Mrs. Matthes attended the Conference in Orlando and spoke with other Librarians throughout Florida. a. Circulation has declined throughout the State. • The State has provided less money for book purchases • Libraries are not able to replace books as often • There has been a decline in stocks ■ Libraries are making it easier for patrons to pick up reserved materials, and as a result, patrons do not browse as much. b. Mrs. Matthes is discussing with the State Library regarding what counts as a circulation item. She wants for electronic materials besides OverDrive to be included. • She wants the counting to be consistent state -wide. • Mango languages and Childers auto repair manuals are now being checked out on -line and should be appropriate to count. • Lee County subscribes to a music database and counts each music title download in circulation. • The Library usually has operating money available at the end of the year and Mrs. Matthes may subscribe to the Freegal Music database (approx. $35,000 per year). • The Library spends about $170,000 annually on databases including Zinio, and these downloads should be appropriate to count. • Heritage Quest Research Library provides more than just books, however, only the books have been counted. • Litfinder and Lit Resource Center has been cancelled due to poor usage. 3 c. Mrs. Matthes stated that the Florida Library Association has a great program on Succession Planning. 3) Computer and Internet Policy • Mrs. Matthes requested to make a change to the current computer and internet policy regarding the shut -down time of public use computers. #11 was added stating "Public - use Internet computers shut down automatically 15 minutes prior to closing time." • Ms. Bettinger - Hennink made a motion to accept the addition of #11 as written to the policy. Mrs. Lewis seconded the motion and it passed unanimously. 4) Staffing • Library Associates have been reclassified to be Library Technicians in order to help free up Reference staff and help the public with technology and computer assistance. This title change will not affect current staff in regards to their responsibilities; however, new employees will be hired with these responsibilities as part of their job duties. • Mrs. Matthes stated that personnel issues are most important and this change will also help with succession planning. 5) Comment Cards • Mrs. Matthes tries to read and respond to every comment received. • A complaint was received by a patron regarding certain areas of the library closing before the end of the scheduled hours of operation. Mrs. Matthes suggested for staff to be scheduled to begin work 10 minutes past the hour so that they could stay 10 minutes longer at the end of the day in order to assist patrons. • Some patrons have complained about children attending adult programs. • Some patrons want longer hold times for materials. Mrs. Matthes provided several alternative options: • Patrons can call circulation staff to check the materials out for them and put them on the hold shelf. However, this takes away from patron usage time. • Materials can be delivered to a location closer to where the patron could pick them up. • Patrons can have someone else pick up their materials. • Mrs. Matthes discussed lockers to put materials in for patrons to pick up after hours. 6) New Web Page • Mrs. Matthes stated that Robert Rodriguez is working on redesigning the Library website. The County has given their approval to use a different format to be more useful. • Ms. Bettinger - Hennink was happy to see that there has been more Twitter activity. Chris Serio has been in charge of this account. • The Library's Facebook account should be updated soon. • SWFLN and Library Associates have helped support state legislators and representatives, and state aid to Libraries has gone up, close to $1 million. REPORT OF THE FRIENDS — Mrs. Grieve Mrs. Grieve reported that an event similar to the Nick Linn Lecture Series was sponsored and held at "Vi" at Bentley Village last week. 4 • Bentley Village pays for the luncheon and encourages people to attend in order to view their facility. 400 people were in attendance. • The speaker was author Lisa Scottoline, and her discussion was similar to a stand -up comic act. Her program was well received by attendees. • Bentley Village bought 200 of her books, and put a "dot" on some coffee saucers which entitled the holder to a free book. Raffle prizes were available as well. Each attendee received a free Bentley bag inviting two people to come there for lunch and tour the facility. • The Friends of the Library passed around a collection envelope for donations. • Bentley pays the Friends for these events, and also pays the presenter. Members of the Friends are able to reserve early, and most attendees are members. These events usually sell out completely. • Board members discussed that there are many retirement communities throughout the county that are marketing to people that may be interested in their facilities. • Mrs. Grieve shared color- changing pencils with the Friends Board members. ADJOURNMENT There being no further business to come before the Library Advisory Board. Ms. Bettinger - Hennink moved to adjourn, Mrs. Murray seconded and the motion was carried unanimously. The meeting was adjourned at 11:30 a.m. Approved by: Doris J. Lewis Chair, Library Advisory Board 11