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CCAA-AB Agenda 09/10/2012'01 COLUER COUNTY AIRPORT AUTHORITY Cf ADVISORY BOARD MEETING SEPTEMBER 10, 2012 1:00 P.M. MARCO ISLAND EXECUTIVE AIRPORT, 2005 MAINSAIL DRIVE, NAPLES, FL 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER —1:00 PM — REGULAR SESSION 3. . INTRODUCTIONS OF GUESTS 4. ADOPTION OF AGENDA S. APPROVAL OF MINUTES — August 6, 2012 ......... ..............................1 6. UPDATE /ACKNOWLEDGEMENT OF AIRPORT INFORMATION — No Advisory Board Action Required • DBE Goals for Fiscal Years 2013 -2015 ........ ............................... 5 • Update on USDA Building at IMM • Update on runway options at IMM • Oil, Gas and Mineral Rights Lease Update 7. DIRECTOR'S REPORT— Advisory Board action requested • Recommend that the BCC accept an FAA Grant in the amount of $713,565 for the Runway 9 -27 at IMM Rehabilitation Design (90% of $792,850) ...................6 • Recommend that the BCC accept an FAA Grant in the amount of $635,625 for the Runway 17 -35 at MKY and Associated Apron rehabilitation Design (90% of $ 706, 250) ................................. .............................10 8. FINANCE REPORT FOR MONTH ENDED JULY 31, 2012 ............................14 9. PUBLIC COMMENTS 10. NEXT MEETING — October 1, 2012 at the Immokalee Regional Airport 11. ADJOURNMENT .1 mw%- Collier County Airport Authority Advisory Board Meeting Immokalee Regional Airport 165 Airpark Boulevard, Immokalee, FL August 6, 2012 Meeting Minutes 1. Pledge of Allegiance. 2. Call to Order. Lloyd Byerhof, Chairman, called the to order at 1:00 p.m. Advisory Board Members Present: Lloyd Byerh lein, Jim Murray, Dave Gardner, Karl Geng and Floyd Crews. Advisory Board Members Absent /Excused: Halas and B eade Staff: Chris Curry, Bob Tweedie, and De ueggeman Others Present: See attached sign -in she 3. 4. 5. 6. Action: A quorum was Introduction of Guests. All Action: as being Mr. Murray seconded, and the tion 13Wrove the minutes for the June 4, 2012 meeting. motion, and it passed by unanimous vote. agenda are for informational purposes. No Advisory Board • TSA Temporaestrictions (TFR) August 26, 2012 — August 30, 2012 Advisory Board m tubers were provided a copy of the TSA Temporary Flight Restrictions effective August 26, 2012 through August 30, 2012 due to the Republican National Convention being held in Tampa. This TFR will not impact the Collier County Airports. It was provided as a general update to the flying populous. • IMM Update. - Grant application submitted to the FAA for the design, permitting and bidding of Runway 9 -27 restoration 1of3 The FAA has announced /set aside $1.25M for this project. The FAA share of funding has recently been revised from 95% FAA funding to 90 %. About five engineering firms responded to a Request for Proposal for the design, permit, and bidding of the restoration of both Runway 9 -27 at IMM and 18 -36 at MKY. Several companies that the Airport Authority has done business with over time teamed up. Hole Montes -URS was selected for the projects. Grant applications have been submitted to the FAA for both projects. It is anticipated that the FAA will write the grant within the next several weeks. The Advisory Board discussed various opti primary runway designation. Lighting Rehabilitation Project The project was completed a cou $160,000, which was 80% funde The rotating beacon was replaceI REILs were repaired and replaced USDA Building 1 The BCC approved th Construction was awar Purchasing ss, bu be com-- sh coupling the runways and the eeKS ago. i r and 20% by t system was insta av 18Aftinstalied cost was approximately port Authority /County. Runway 18 -36, and way 36. least a month ago. Once Source ,�umes nt were delayed within the approval. The project should ot1 o Proceed. pancy on July 31, 2012, and is up and running. F u st 1, 2012. Code enforcement performed t the park and the front entrance to the ich is about the level of noise of a car coming oject of the Year lRoject was the recipient of the FDOT's General Aviation Project of ich was announced at the annual FAC conference. - Grant Application submitted to the FAA for the design, permitting and bidding of the runway restoration. As indicated above, a grant application has been submitted to the FAA for this project, and the Airport Authority anticipates being offered the grant within the next several weeks. The same consultant(s) is doing the design work for the IMM and MKY runway restoration projects. 2of3 MW Update on "Special Treatment" process for taxiway project The Clerk of Courts asserted that a portion of the newly constructed taxiway was in a Special Treatment (ST) area, which required an ST permit. As directed by the BCC, the Airport Authority worked with the County Permitting Group to obtain an "after -the- fact" ST permit, which went through the Environmental Advisory Committee and Planning Advisory Committee. It is scheduled set to go BCC for approval in September. • X01 Update - Grant Application for completion of the South T The FAA has indicated that the Airport A must do a minor update to the Airport Layout Drawing before submittin plication for construction of the South portion of the taxiway. The A o plan ave this completed and the project bid prior to the next FAA gr ding cycle in January 2013. 7. Finance Re orts — Month ended May 31 Advisory Board members were provided a May 31, 2012 and the quarter ed June 30, will increase now that Turbo up and Action: Mr. Gardner Murr ca 8. Public Comm None. 9. 10. COLLIE COLLIE Lloyd A. Byerhof, Chairman is Report the month ended ited that J141bel sales at IMM ce reports as presented. Mr. 10, 2012 at the Marco Island 1:45 p.m. without objection. ADVISORY BOARD 3of3 Airport Advisory Board Meeting August 6, 2412 Public sign -ln sheet I/ AGENDA SUMMARY September 10, 2012 Agenda Item: 6. UPDATE /ACKNOWLEDGEMENT OF AIRPORT INFORMATION —No Advisory Board action required • DBE Goals for FY 2012 The Airport Authority establishes Disadvantaged Business Enterprise (DBE) goals for federally assisted projects every three years, beginning on October 1, and ending on September 30. The overall goals for fiscal years 2013 -2015 have been set utilizing methodologies described in CRF 49, Part 26. The DBE goals for FY 2013 -2015 are: 4.4% for Immokalee Regional Airport 4.2% for Marco Island Executive Airport 3.1% for Everglades Airpark These goals have been advertised in the Naples Daily News for 45 days. Following the September 10, 2012 Advisory Board meeting, which will allow for public comment on these goals, these DBE goals will be transmitted to the Federal Aviation Administration. s EXECUTIVE SUMMARY Recommendation to approve an after - the -fact acceptance of the attached Federal Aviation Administration (FAA) grant offer for $713,565 for the desi n and bidding of Runway 9 -27 pavement restoration at the Immokalee Regional Airport, and associated budget amendments. OBJECTIVE: To prepare design plans and specifications and bid documents; permit; and bid the restoration of Runway 9 -27 at the Immokalee Regional Airport. CONSIDERATIONS: The BCC approved the submittal of a grant application to the FAA for this project on March 27, 2012, Agenda Item No. 14A3. The Collier County Airport Authority (CCAA) received a grant offer of $713,565 from the FAA for this project on August 20, 2012, The FAA required execution of the grant agreement no later than September 7, 2012. Runway 9 -27 at the Immokalee Regional Airport is currently rated as being in very poor condition by the Florida Department of Transportation Aviation Office. This grant will enable the CCAA to significantly enhance safety at the airport by improving paved surfaces currently in "very poor" condition, upgrading the airfield lighting system, improving drainage, and providing emergency power backup. Under new legislation, the federal share of funding for general aviation airports has been revised from ninety -five percent (95 %) to ninety percent (90 %). The total estimated cost of this design, permit and bid project is $792,850. The FAA grant award is for $713,565. The required match of $79,285 is available in Immokalee Infrastructure Fund 497. FAA Grant Award $713,565 Local Match 1 79,285 Total Project Cost $792,850 The CCAA will request five percent (5 %) funding from the Florida Department of Transportation (FDOT) for this project. The local match required will be reduced by five percent of the project cost ($39,642), if CCAA is awarded FDOT funds for this project. Collier County CMA #5330 authorizes the County Manager to sign a grant agreement when the grantor requires execution of the agreement within one month or less, and the deadline has been missed for the next available Board of County Commissioners meeting. This grant offer was received by the Airport Authority on August 20, 2012 and the executed grant agreement was due to the FAA by September 7, 2012. FISCAL IMPACT: Budget Amendments for FY2012 are necessary to recognize this FAA grant revenue for the project in the amount of $713,565 in Fund 498 (Airport Grant) to and local match in the amount of $79,285 in Fund 499 (Airport Match), and to move the local match of $79,285 from Fund 497 to Fund 499. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with the Board's approval of the Authority's requests. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally sufficient and requires majority vote for approval. - JAK RECOMMENDATION: That the Collier County Board of County Commissioners approve after - the -fact acceptance of a Federal Aviation Administration (FAA) grant offer for $713,565 and associated budget amendments, to fund the design, permitting, and bidding of the restoration of Runway 9 -27 at the Immokalee Regional Airport. Prepared by: Chris Curry, Executive Director, Collier County Airport Authority 7 X� U.S. Department of Transportation Federal Aviation Administration August 16, 2012 Mr. Chris Curry Executive Director Collier County Airport Authority 2005 Mainsail Drive, Suite 1 Naples, FL 34114 Dear Mr. Curry: RE: Immokalee Regional Airport, Immokalee, Florida AIP Number 3- 12- 0031 -007 -2012 Grant Offer Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822 -5003 Phone: (407) 812 -6331 Fax: (407) 812 -6978 We are enclosing the original and one copy of a Grant Offer for AIP Project No. 3 -12- 0031 - 007 -2012 for Immokalee Regional Airport, in response to your Application for Federal Assistance dated July 22, 2012. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $713,565 (Federal share). Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed /stamped, the attorney for the Collier County Airport Authority must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than September 7, 2012. To assist us in administrative reporting requirements, you are requested to notify this office by emailing a PDF of signature page of the grant immediately upon executing the grant. Only the original executed grant needs to be returned to this office. The remaining copy is for your file. Please note that this grant offer may be funded all or in part with funds from the Small Airport Fund. Please allow approximately 30 days after returning final executed grant to this office before attempting any drawdowns from the letter -of- credit account. If a drawdown is necessary before this time, please contact the Orlando Airports District Office prior to initiating the draw. Sincerely, rt Vernace P. E. Manager 2 Enclosures cc: Wenclosure (grant) Kristi Smith, FDOT /1 0 v � August 24, 2012 Ms. Kristi A. Smith Aviation /lntermodal Agency Liaison Modal Development Office FDOT - District One 801 North Broadway Ave Bartow, FI 33830 Dear Mrs. Smith: COLLIER COUNTY AIRPORT AUTHORITY 2005 Mainsail Drive, Suite 1 Naples, Fl. 34114 -8955 (239) 642 -7878 Fax (239) 394-3515 www.collieEaviation.com The purpose of this letter is to request assistance from the Florida Department of Transportation to help fund a recent grant received from the Federal Aviation Administration. The Collier County Airport Authority is in receipt of a FAA grant to "Rehabilitate Runway 09/27- Design Phase at the Immokalee Regional Airport. The AiP number associated with this project is #3 -12 -0142 -009 -2012. We have been informed by the FAA that the percentage criteria for general aviation airports have changed from 95% to 90 %. In previous years, FDOT has funded 2.5% which resulted in one -half of the non - federal match funding. We are now asking that you continue to fund one -half of the non - federal match funding which amounts to 5% or $39,642.00. The cost break -down is depicted below: IMM Runway 9 -27 Rehab -- Design FAA Grant Award (90%) $713,565 FDOT (5 %) $ 39,642 Local Match (5 %) S 39,643 Total Project Cost $792,850 Thanks for your consideration and if you have further questions please let me know. Sincerely, chw� 0/ Chris Curry Executive Director Marco Island Executive Airport Immokalee Regional Airport Everglades Park 2005 Mainsail Drive, Suite 1 165 Airpark Boulevard P.O. Box 689, 650 EC Airpark Blvd Naples, FL 34114 -8955 Immokalee, FL 34142 Everglades City, FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax K EXECUTIVE SUMMARY Recommendation to accept a Federal Aviation Administration (FAA) grant offer for $635,625 for the design, permitting and bidding of Runway 17 -35 pavement restoration at the Marco Island Executive Airport, and approve associated budget amendments. OBJECTIVE: To prepare design plans and specifications and bid documents; permit; and bid the restoration of Runway 17 -35 and aircraft aprons at the Marco Island Executive Airport. CONSIDERATIONS• The BCC approved the submittal of a grant application to the FAA for this project on March 27, 2012, Agenda Item No. 16G4. The Collier County Airport Authority (CCAA) has received a grant offer of $635,625 from the FAA for this project. The runway at the Marco Island Executive Airport is currently rated as being in very poor condition, and aircraft apron surfaces are currently rated as being in fair condition by the Florida Department of Transportation Aviation Office. This grant will enable the CCAA to significantly enhance safety at the airport by improving the runway safety /object free areas, and providing emergency backup power. Under new legislation, the federal share of funding for general aviation airports has been revised from ninety -five percent (95 %) to ninety percent (90 %). The total estimated cost of this design, permit and bid project is $706,250. The FAA grant award is for $635,625. During the FY12 budget cycle CCAA requested funds for mitigation maintenance and monitoring at the Marco Island Executive Airport (Project 50088), for which the cost is substantially lower than expected. There are sufficient funds remaining in Project 50088 to fund the required local match portion of this project. FAA Grant Award $635,625 Local Match 70 625 Total Project Cost $706,250 The CCAA will request five percent (5 %) funding from the Florida Department of Transportation (FDOT) for this project. The local match required will be reduced by five percent of the project cost ($35,312), if CCAA is awarded FDOT funds for this project FISCAL IMPACT: Budget Amendments for FY2012 are necessary to recognize this FAA grant revenue for the project in the amount of $635,625 in Fund 498 and local match in the amount of $70,625 in Fund 499. Budget Amendments are also needed to reallocate $70,625 from the Fund 496 - MKY Mitigation Maintenance & Monitoring, Project 50088 to Match Fund 499. 10 GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with the Board's approval of the Authority's requests. LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney, is legally sufficient, and requires majority support for approval. -JAK RECOMMENDATION: That the Collier County Board of County Commissioners accept and authorize the Chairman to execute a Federal Aviation Administration (FAA) grant offer for $635,625, and associated budget amendments, to fund the design, permitting, and bidding of the restoration of Runway 17 -35 and aircraft aprons at the Marco Island Executive Airport. Prepared by: Chris Curry, Executive Director, Collier County Airport Authority li C U.S. Department of Transportation Federal Aviation Administration August 20, 2012 Mr. Chris Curry Executive Director Collier County Airport Authority 2005 Mainsail Drive, Suite 1 Naples, FL 34114 Dear Mr. Curry: RE: Marco Island Airport; Naples, Florida AIP Number 3- 12- 0142 -009 -2012 Grant Offer Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822 -5003 Phone: (407) 812 -6331 Fax: (407) 812 -6978 We are enclosing the original and one copy of a Grant Offer for AIP Project No. 3-12- 0142 - 009 -2012 for Marco Island Airport, in response to your Application for Federal Assistance dated July 22, 2012. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $635,625 (Federal share). Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed /stamped, the attorney for the Collier County Airport Authority must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than September 14, 2012. To assist us in administrative reporting requirements, you are requested to notify this office by emailing a PDF of signature page of the grant immediately upon executing the grant. Only the original executed grant needs to be retumed to this office. The remaining copy is for your file. Please note that this grant offer may be funded all or in part with funds from the Small Airport Fund. Please allow approximately 30 days after returning final executed grant to this office before attempting any drawdowns from the letter -of- credit account. If a drawdown is necessary before this time please contact the Orlando Airports District Office prior to initiating the draw. Sincerely, Bart Vernace P. E. Manager 2 Enclosures cc: w /enclosure (grant) Dionne Richardson, FDOT /6 - v� 'Gs v � August 24, 2012 Mrs. Kristi A. Smith Aviation /Intermodal Agency Liaison Modal Development Office FDOT - District One 801 North Broadway Ave Bartow, Fl 33830 Dear Mrs. Smith: COLLIER COUNTY AIRPORT AUTHORITY 2005 Mainsail Drive, Suite 1 Naples, FL 34114 -8955 (239) 642 -7878 Fax (239) 394 -3515 www.collier via i n.com The purpose of this letter is to request assistance from the Florida Department of Transportation to help fund a recent grant received from the Federal Aviation Administration. The Collier County Airport Authority is in receipt of a FAA grant to "Rehabilitate Runway 17/35 and Associated Apron — Design Phase" at the Marco Island Airport, The AIP number associated with this project is #3 -12- 0142 -009 -2012. We have been informed by the FAA that the percentage criteria for general aviation airports have changed from 95% to 90%. In previous years, FDOT has funded 2.5% which resulted in one -half of the non - federal match funding. We are now asking that you continue to fund one -half of the non - federal match funding which amounts to 5% or $35,312.00. The cost break -down Is depicted below: MKY Runway 17 -36 Rehab - Design FAA Grant Award (90 %) $635,625 FDOT (5 %) $ 35,312 Local Match (5 %) S 35 313 Total Project Cost $706,250 Thanks for your consideration and if you have further questions please let me know. Sincerely, Chris Curry Executive Director Marco Island Executive Airport Immokalee Regional Airport Everglades Park 2005 Mainsail Drive, Suite 1 165 Airpark Boulevard P.O. Box 689, 650 EC Airpark Blvd Naples, FL 34114 -8955 Immokalee, FL 34142 Everglades City, FL 34139 239.394.3355 239.657.9003 239.695.2778 239.642.5427 Fax 239.657.9191 Fax 239.695.3558 Fax 14,000 13,000 12,000 11,000 10,000 O 9,000 cc 0 8,000 7,000 5,000 4,000 Monthly Fuel Sales CCAA 2011 -2012 Aviation Gas 4 .•/ ?'{ j�i','A.�'44:..,,,'S4 .��r, ..i: � �, _it'_ - '�'v.+_s uv.'. - .-- „_= ,`ieh_ ":S'.FSli r�'�.. T° .ry •. ,. Y � ,tka �. � f C+Jfiwp � "4+. 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":!": .:.• 3 .�,'i `n(k}- �'v""''��y' "s�� sb�i" - 'RV:., 'fr�,°L .; er -.,.. ` 19' IV --41�— Actual —.— Forecast PJ� �j 9 Monthly Fuel Sales Marco Island 2011 -2012 Jet A 411 cpti � Oeo �111 <"00 vs� 40 1J1 1J1 — A— Current Year f- Previous Year 60,000 50,000 Y t� va 40,000' 0 30,000 YV 20,000 .� sY 10,000 a PJ� �j 9 Monthly Fuel Sales Marco Island 2011 -2012 Jet A 411 cpti � Oeo �111 <"00 vs� 40 1J1 1J1 — A— Current Year f- Previous Year 50,000 45,000 40,000 35,000 30,000 N 25,000 cc 20,000 15,000 10,000 5,000 Forecast Volumes Marco Island 2011 -2012 Jet A �� V �' a r}f- ?,;# ..t rya y A i+,,. "�akl" Y^ � yr S' �". q r .� .ir�i �� d , ..7- 3. � / •.: iM✓ t��iMY4 ,.At[f t } `F .�a.ut �� ;� l�f, y.xll i 5� T� . a R r� ,n '�," �� Y :: \ 1tt@. 'ice ;� T� �k �# 5 19 � -./ � \' '£� t � �mn,? iuy��!� 3 , .,k �t.��b�.4� Tai- � � =- T�Y++1�'95��'•�� 1e��5'' O7 Y �.0 ��4Fh � #�C� F Y� � Sva 1Z ��P�S II� �'•�t ;'J, '4.. x Lr / �.pi. S Ri; xtID�'s. 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