FY13 Tentative Budget PORT OF THE ISLANDS
Community Improvement District
Annual Operating and Debt Service Budget
Fiscal Year 2013
Version 2-Modified Tentative Budget:
(Printed on 6/4/2012 at 5pm)
Prepared by:
SEVERN
TRENT
SERVICES
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PORT OF THE ISLANDS
Community Improvement District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 1-2
Budget Narrative 3-5
Exhibit A-Allocation of Fund Balances 6
Water and Sewer Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 7-8
Budget Narrative 9-12
Amortization Schedule 13
Exhibit B-Allocation of Fund Balances 14
SUPPORTING BUDGET SCHEDULES
2012-2013 Non-Ad Valorem Assessment Summary 15
CIP Schedule 16
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2013
PORT OF THE ISLANDS
Community Improvement District Genera!Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2013 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 MAY-2012 SEP-2012 FY 2012 FY 2013
REVENUES
Interest-Investments $ 9,977 $ 6,315 $ 2,090 $ 2,994 $ 1,497 $ 4,491 $ 2,177
Net Ina(Decr)In FMV-Invest 6,271 2,159 - 1,481 1,481 -
Interest-Tax Collector 1,429 166 24 - 24
SpecialAssmnts-Tax Collector 404,299 402,233 435,400 375,297 60,103 435,400 435,400
Special Assmnts-Refund (13,304) - - - - - -
Special Assmnts-Delinquent 3,795 - - - 66,290 66,290 -
Special Assmnts-Discounts (12,027) (11,128) (17,416) (12,013) - (12,013) (17,416)
Other Miscellaneous Revenues 3,277 3,676 - - - - -
TOTAL REVENUES 403,717 403,421 420,074 367,783 127,890 495,673 420,161
EXPENDITURES
Administrative
P/R-Board of Supervisors 6,400 5,700 7,000 4,500 2,500 7,000 7,000
FICA Taxes 490 436 536 344 191 535 536
ProfServ-Engineering 16,550 21,523 26,000 9,438 16,562 26,000 26,000
ProfServ-Legal Services 28,890 30,200 12,500 22,677 11,339 34,016 12,500
ProfServ-Mgmt Consulting Sery 26,084 26,867 27,539 18,359 9,180 27,539 28,365
ProfServ-Property Appraiser - 6,530 6,531 - 6,531 6,531
ProfServ-Special Assessment 8,500 8,755 8,974 8,974 - 8,974 9,243
Auditing Services 4,432 3,750 3,750 3,500 - 3,500 3,750
Communication-Telephone 69 22 100 16 8 24 100
Postage and Freight 1,280 1,129 1,500 743 372 1,115 1,500
Rental-Meeting Room 600 325 300 225 100 325 350
Insurance-General Liability 7,979 7,830 8,270 5,845 1,860 7,705 8,861
Printing and Binding 1,551 1,578 2,000 776 1,224 2,000 2,000
Legal Advertising 2,475 475 2,200 493 1,707 2,200 2,200
Miscellaneous Services 293 482 400 835 418 1,253 1,375
Misc-Assessmnt Collection Cost 1,944 (3,801) 8,708 7,266 1,442 8,708 8,708
Misc-Web Hosting - - - 119 - 119 1,000
Office Supplies 774 448 650 169 85 254 650
Annual District Fling Fee 175 175 175 175 - 175 175
Total Administrative 108,486 105,894 117,132 90,985 46,987 137,972 120,844
Field
Contracts-Mgmt Services 99,703 101,289 103,821 67,545 33,773 101,318 100,000
Contracts-Landscape 95,953 97,639 79,440 52,960 26,480 79,440 79,440
Electricity-Streetlighting 12,267 13,439 13,000 10,929 5,465 16,394 16,500
Utiity-Irrigation 9,248 6,559 7,200 9,258 4,628 13,884 12,600
R&M-Renewal and Replacement 19,567 17,126 20,000 8,577 4,289 12,866 10,000
R&M-Roads&Alleyways - - 6,000 - - - 4,000
R&M-Signage - - - - - •- 1,000
Capital Outlay 4,508 - 73,481 - - - 70,894
Total Field 241,246 236,052 302,942 149,267 74,634 223,901 294,434
TOTAL EXPENDITURES 349,732 341,946 420,074 240,252 121,620 361,872 415,278
Annual Operating and Debt Service Budget
Fiscal Year 2013
1
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2013 Proposed Budget
•
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 MAY-2012 SEP-2012 FY 2012 FY 2013
Excess(deficiency)of revenues
Over(under)expenditures 53,985 61,475 - 127,531 6,270 133,801 4,883
OTHER RNANCING SOURCES(USES)
Contribution to(Use of)Fund Balance - - - - - - 4883
TOTAL OTHER SOURCES(USES) - - - - - - 4,883
Net change in fund balance 53,985 61,475 - 127,531 6,270 133,801 4,883
FUND BALANCE,BEGINNING 1,046,687 1,100,672 1,162,147 1,162,147 - 1,162,147 1,295,948
FUND BALANCE,ENDING $1,100,672 $1,162,147 $1,162,147 $1,289,678 $ 6,270 $1,295,948 $1,300,831
Annual Operating and Debt Service Budget
Fiscal Year 2013
2
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2013
'REVENUES
Interest-Investments
The District earns interest on the monthly average collected balance for their operating accounts.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162,Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R-Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water&Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The Districts engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the
Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District,i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager.The fees will be split evenly with the Water&Sewer Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services,Inc.
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2013
EXPENDITURES
Administrative(continued)
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District Is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split evenly with the Water&Sewer Fund.
Communication-Telephone
Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending.
The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund.
Postage and Freight
This represents costs associated with actual postage and/or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund.
Rentals—Meeting Room
The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. This
fee will be split evenly with the Water&Sewer Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability,
storage tank and property insurance. The FY 2013 budget includes an estimated 15% increase of the actual FY 2012
premium.
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water&Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Miscellaneous-Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes,administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies,
data processing, computer equipment,postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater.
The FY2013 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
4
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2013
EXPENDITURES
Administrative(continued)
Miscellaneous-Web Hosting
The District expects to incur costs associated with Web Hosting.
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of$175 to the Department of Community Affairs.
Reid
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,620($79,440/year). The
remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur.
Electricity-Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street
lighting from Orchid Cove.
Account No. Service Address
0051120000 0 Eveningstar Cay
4941120000 Newport Drive
5741120000 262 Stella Maris
Utility-Irrigation
The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R&M-Renewal and Replacement
Various repair and maintenance costs incurred as needed including but-not limited to the entrance,monuments and lighting.
R&M-Roads&Alleyways
Expenses incurred while maintaining District roadways.
R&M-Signage
This category includes costs for maintaining or replacing signage throughout the District.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
5
PORT OF THE ISLANDS
Community Improvement District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amounk
Beginning Fund Balance-Fiscal Year 2013 $ 1,295,948
Net Change in Fund Balance-Fiscal Year 2013 4,883
Reserves-Fiscal Year 2013 Additions -
Total Funds Available(Estimated)-9/3012013 1,300,831
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve-First Quarter Operating Capital 103,820 t1)
Subtotal 103,820
Total Allocation of Available Funds 103,820
Total Unassigned(undesignated)Cash $ 1,197,012
Notes
(1)Represents approximately 3 months of operating expenditures
Annual Operating and Debt Service Budget
Fiscal Year 2013
6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues,Expenses and Changes in Net Assets
Fiscal Year 2013 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 MAY-2012 SEP-2012 FY 2012 FY 2013
OPERATING REVENUES
Interest-Investments $ 3,980 $ 6,244 $ 5,448 $ 2,192 $ 1,096 $ 3,288 $ 2,838
Water Revenue 41,656 41,379 40,000 29,887 $ 14,944 44,831 43,000
Sewer Revenue 59,903 58,819 60,000 46,296 $ 23,148 69,444 65,000
Irrigation Fees 102,220 93,829 100,000 54,840 $ 27,420 82,260 100,000
Net Inc((Deer)In FMV-Invest 11,677 4,021 - 2,757 - 2,757 -
Interest-Tax Cofactor 3,271 - - - - - -
Special Assmnts-Tax Collector 1,055,823 1,048,566 1,135,025 978,346 156,681 1,135,027 1,135,025
Special Assmnts-Refund (34,209) - - - - - -
Special Assmnts-Delinquent 9,912 - - - 172,964 172,964 -
Special Assmnts-Discounts (31,407) (29,009) (45,401) (31,316) - (31,316) (45,401)
Other Miscellaneous Revenues 11,552 19,379 - 3,535 - 3,535 -
TOTAL OPERATING REVENUES 1,234,378 1,243,028 1,295,072 1,086,537 396,252 1,482,789 1,300,462
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 6,400 5,700 7,000 4,500 2,500 7,000 7,000
FICA Taxes 490 436 536 344 191 535 536
Prof Serv-Engineering 25,531 37,564 26,000 9,438 16,562 26,000 26,000
ProfServ-Legal Services 29,076 30,200 12,500 22,677 11,339 34,016 12,500
ProfServ-Mgmt Consuking Sery 26,192 26,978 27,652 18,435 9,217 27,652 28,482
ProfServ-Property Appraiser - - 17,024 17,025 - 17,025 17,025
ProfServ-Special Assessment 7,250 7,468 7,655 7,655 - 7,655 7,885
ProfServ-Utility Billing 15,135 15,155 15,821 8,816 5,608 14,424 15,821
Auditing Services 3,568 3,750 3,750 3,500 - 3,500 3,750
Communication-Telephone 58 21 100 16 8 24 100
Postage and Freight 834 561 1,000 478 341 819 1,000
Rental-Meeting Room 600 325 300 225 100 325 350
Insurance-General LiabiUty 7,979 7,830 8,270 5,845 1,860 7,705 8,270
Printing and Binding 969 986 1,500 582 918 1,500 1,500
Legal Advertising 1,841 353 1,800 424 1,176 1,600 1,800
Miscellaneous Services 810 1,371 1,100 1,440 720 2,160 2,050
Misc-Assessmnt Collection Cost 37,904 20,371 22,701 18,941 3,760 22,701 22,701
Office Supplies 885 517 750 198 99 297 750
Depreciation Expense 253,166 308,309 - - - - -
Total Personnel and Administration 418,488 467,895 155,259 120,539 54,400 174,939 157,319
Water-Sewer Comb Services
Unemployment Compensation 271 - - - - - -
Contracts-MgmtServices 300,698 304,000 311,599 202,647 101,324 303,971 309,533
Contracts-Other Services - 1,750 2,000 1,750 250 2,000 2,000
Communication-Teleph-Field 3,918 3,867 3,768 2,261 1,131 3,392 3,768
Utility-General 76,559 79,963 80,000 54,289 27,145 81,434 80,000
R&M-Irrigation 7,134 28,121 10,000 35,317 10,000 45,317 10,000
R&M-Water Plant 27,693 21,415 10,000 21,849 10,000 31,849 10,000
R&M-Waste Water Plant 39,203 46,609 25,000 39,654 10,000 49,654 9,866
Misc-Bad Debt 15,359 - - 2,079 - 2,079 -
Annual Operating and Debt Service Budget
Fiscal Year 2013 7
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues,Expenses and Changes in Net Assets
Fiscal Year 2013 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU JUN- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 MAY-2012 SEP-2012 FY 2012 FY 2013
Misc-licenses&Permits - 4,375 4,500 4,375 - 4,375 4,500
Cap Outlay-Irrigation - - 10,000 - - - -
Cap Outlay-Water Plant - - 3,697,180 2,782,721 858,948 3,641,669 50,000
Cap Outlay-Waste Water Plant - - 30,796 10,136 20,660 30,796 -
Capital Reserve - - 25,000 - - - -
Total Water-Sewer Comb Services 470,835 490,100 4,209,843 3,157,078 1,039,457 4,196,535 479,667
Debt Service
Principal Debt Retirement - - 480,440 - - - 497,303
Interest Expense - 179,380 174,920 102,037 72,883 174,920 158,056
Cost of Issuance - - - - - - -
Total Debt Service - 179,380 655,360 102,037 72,883 174,920 655,360
TOTAL OPERATING EXPENSES 889,323 1,137,375 5,020,462 3,379,654 1,166,739 4,546,393 1,292,345
Operating income(loss) 345,055 105,653 (3,725,390) (2,293,117) (770,487) (3,063,604) 8,117
OTHER FINANCING SOURCES(USES)
Special Item(Gain) 106,000 - - - - - -
Contribution to(Use of)Fund Balance - - - - - - -
TOTAL OTHER SOURCES(USES) 106,000 - - - - - -
Change In net assets 451,055 105,653 (3,725,390) (2,283,117) (770,487) (3,063,604) 8,117
TOTAL NET ASSETS,BEGINNING 7,090,496 7,541,551 7,647,204 7,647,204 - 7,647,204 4,583,600
TOTAL NET ASSETS,ENDING $7,541,551 $7,647,204.1.19_24,814...$5,254 087 $ (770,487).115.8...1_3 6 $4,591,717
Annual Operating and Debt Service Budget
Fiscal Year 2013
8
PORT OF THE ISLANDS
Community improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2013
REVENUES
Interest-Investments
The District earns interest income on their operational accounts.
Water Revenue
Based on prior year's budget and water consumption and anticipated use.
Sewer Revenue
Based on prior year's budget and waste water consumption and anticipated use.
Irrigation Fees
Based on prior year's budget and irrigation water consumption and anticipated use.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162,Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R Board of Supervisor Salaries
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared
general maters only will be split evenly with the Water&Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District,i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services,Inc.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
9
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2013
EXPENDITURES
Administrative(continued)
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Professional Services-Utility Billing
The District sends invoices to customers for use of the utility system. This billing service, provided by Severn Trent
Services, Inc., includes calculating, printing and mailing of utility bills, posting and depositing cash receipts, customer
service and other related services.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split evenly with the General Fund.
Communication-Telephone
Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the General Fund based on the percent budgeted for each fund.
Postage and Freight
This represents actual postage and/or freight used for District mailings including agenda packages,vendor checks and
other correspondence. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split
with the General Fund based on the percent budgeted for each fund.
Rentals--Meeting Room
The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. This
fee will be split evenly with the General Fund.
Insurance-General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2013 budget includes an
estimated 15%increase of the actual FY 2012 premium.
Printing and Binding
Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount
for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent
budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
10
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2013
EXPENDITURES
Administrative(continued)
Miscellaneous-Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The
FY2013 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Other Services
Includes contract services provided by Superior Power plus a contingency.
Communication—Teleph—Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
Item:
Vendor Description Annual Amount
Century Link Plant Land Line (239-642-9219) $3,180
Century Link Plant Fax Line (239-642-9392) 504
Sprint Automated svc to notify Bob of power failures 84
Total $3,768
Utility-General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use.
Account No._ Service Address Svc.Type
9741120000 25000 E.Tamiami Irrigation
1941120000 0 Port of the Islands Irrigation
3841120000 119 Newport Drive Irrigation
7841120000 Union Road Irrigation
0941120000 245 Stella Maris Drive Lift Station
1841120000 0 Newport Drive Lift Station
7624900000 160 Cays Drive Lift Station
6941120000 0 Cays Drive Lift Station
3083520000 0 Newport Drive Lift Station
3941120000 86112700 P Islands Waste Water
R&M—Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
11
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2013
EXPENDITURES
Field(continued)
R&M—Water
Repair and maintenance costs associated with the water plant.
R&M—Waste Water
Repair and maintenance costs associated with the waste water plant.
Miscellaneous-Licenses&Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Capital Outlay—Water
Funds spent on capital improvement projects for the water plant.
• W-15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW
PREVENTION:
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating and Water/Sewer Budget
Fiscal Year 2013
12
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Period Coupon Debt Annual Debt
Ending Principal Rate interest Service Service
11/1/2012 $79,028.23 $79,028.23
5/1/2013 $497,303.14 3.510% $79,028.23 $576,331.37 $655,359.60
11/1/2013 $70,300.56 $70,300.56
5/1/2014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.61
11/1/2014 $61,266.55 $61,266.55
5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61
11/1/2015 $51,915.45 $51,915.45
5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62
11/1/2016 $42,236.12 $42,236.12
5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62
11/1/2017 $32,217.04 $32,217.04
5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60
11/1/2018 $21,846.30 $21,846.30
5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61
11/1/2019 $11,111.55 $11,111.55
5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62
Total $4,503,033.29 $739,843.60 $5,242,876.89 $5,242,876.89
Annual Operating Budget
Fiscal Year 2013 13
PORT OF THE ISLANDS
Community Improvement District Water Sewer Fund
Exhibit 18"
Allocation of Fund Balances
AVAILABLE FUNDS I nt
Beginning Fund Balance-Fiscal Year 2013 $ 4,583,600
Net Change in Fund Balance-Fiscal Year 2013 8,117
(1)Less:Cap Assets Net of Related Debt (4,547,734)
Total Funds Available(Estimated)•9/30/2013 43,983
ALLOCATION OF AVAILABLE FUNDS
Nonspendable Fund Balance
Deposits 32,950
I Total Allocation of Available Funds 32,950
Total Unassigned Cash $ 11,033
Notes
(1.)Capital assets less bond debt(not available to spend)
Annual Operating Budget
Fiscal Year 2013
14
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2013
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community improvement District
Non-Ad Valorem Assessment Roll
FY 2012-2013
Product Maint.ERC MaintIERC W/S ERC W/S Standby W/S Capital Total per
Type Allocation $ 400 Allocation I $1,124 I Product
$413 $711
Hotel Room 1.00 $400 0.60 $248 $427 $1,074
Condo Unit 1.00 $400 0.80 $330 $569 $1,299
Single Family 1.00 $400 1.00 $413 $711 $1,524
Comparison FY 2012 to FY 2013
Product Total Total increase %
Type FY 2013 FY 2012 (Decrease) Change
Hotel Room $1,074 $1,074 ($0) 0%
Condo Unit $1,299 $1,299 ($0) 0%
Single Family $1,524 $1,524 ($0) 0%
Annual Operating Budget
Fiscal Year 2013
15
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