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Agenda 08/17/2012 I I AGENDA Port of the Islands Community Improvement District Friday Orchid Cove Clubhouse August 17,2012 25005 Peacock Lane 10:00 a.m. Naples,Florida 1. Roll Call 2. Approval of the Minutes of the July 20,2012 Meeting 3. Audience Comments 4. Public Hearing to Adopt the Budget for Fiscal Year 2013 A. Consideration of Resolution 2012-6 Adopting the Budget for. Fiscal Year 2013 B. Consideration of Resolution 2012-7 Levying the Assessments for Fiscal Year 2013 5. Old Business A. Review of Landscape Maintenance Performance B. Update on Well Problems and Retrofitting of Well#3 C. Update on U.S. 41 Median Flooding D. Update on Proposals for Sandblasting and Painting of Buildings at POI Utility Site 6. New Business 7. District Manager's Report A. Approval of July 31,2012 Financial Statements and Check Register B. Meeting Schedule for Fiscal Year 2013 8. Field Manager's Report A. Discussion of July 2012 Operations Report PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Meeting Agenda Friday,August 17,2012 PAGE 2 B. Update on Leaking/Rusting of Fire Hydrants 9. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Lot 45 Drainage Swale Agreement C. Update on Sunset Cay Utility Dedication Report 10. Engineer's Report A. Update on New Water Treatment Plant B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 11. Supervisors' Requests 12. Audience Comments 13. Adjournment RESOLUTION 2012-6 A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June 2012, submitted to the Board of Supervisors (the "Board") a Proposed Budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and WHEREAS, at least sixty(60) days prior to the adoption of the Proposed Annual Budget and any proposed long-term financial plan or program of the District for future operations (the "Proposed Budget") the District did file a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b),Florida Statutes; and WHEREAS, on May 18, 2012, the Board set August 17, 2012, as the date for a Public Hearing thereon and caused notice of such Public Hearing to be given by publication pursuant to Section 190.008(2)(a)Florida Statutes; and WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year, the District Board by passage of the Annual Appropriation Resolution shall adopt a Budget for the ensuing Fiscal Year and appropriate such sums of money as the Board deems necessary, based on the advice and report of its consulting engineer,to defray all expenditures of the District during the ensuing Fiscal Year; and WHEREAS, the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the Budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the Fiscal Year; and WHEREAS, Section 190.021, Florida Statutes provides the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be- incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District finds and determines the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by, and flow to, the parcels of property from the systems, facilities and services being provided, and the special and peculiar benefits are apportioned in a manner which is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS, the Chair of the Board of Supervisors may designate the District Manager or other person to certify the Non-Ad Valorem Assessment Roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than 15 September 2012 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed;and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the Port of the Islands Community Improvement District; and WHEREAS,the Tax Collector, under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments; and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls, that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes, and Rule 12D-18, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; Section 1. The provisions of the whereas•clauses are true and correct and are incorporated herein as dispositive. Section 2. Budget a. The Board of Supervisors has reviewed the District Manager's Proposed Budget, a copy of which is on file with the Office of the District Treasurer and the Office of the Recording Secretary, and is hereby attached to this Resolution, and hereby approves certain amendments thereto,as shown in Section 3 below. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures 2 contained in the Adopted Budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2012 and/or revised projections for Fiscal Year 2013. c. The Adopted Budget, as amended, shall be maintained in the Office of the District Treasurer and the District Recording Secretary and identified as "The Budget for the Port of the Islands Community Improvement District for the Fiscal Year Ending September 30,2013, as Adopted by the Board of Supervisors on August 17, 2012." Section 3. Appropriations That there be, and hereby is appropriated out of the revenues of the Port of the Islands Community Improvement District, for the Fiscal Year beginning October 1, 2012, and ending September 30, 2013 the sum of One Million, Six Hundred Ninety-two Thousand, Five Hundred Twenty-eight Dollars ($1,692,528) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ 415,260 ENTERPRISE FUNDS/WATER& SEWER $1,277268 Total All Funds $1,692,528 Section 4. Supplemental Appropriations The Board may authorize by Resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the Fiscal Year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand Dollars ($10,000) or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable Department Director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. 3 Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. The Fiscal Year 2013 maintenance special assessment levy (the "assessment levy") for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. Said assessment levy shall be distributed as follows: General Fund 0 &M $ [See Assessment Levy Resolution 2012-7] Debt Service Fund $ [See Assessment Levy Resolution 2012-7] b. The designee of the Chair of the Board of Supervisors of the Port of the Islands Community Improvement District shall be the Manager or the Treasurer of the District designated to certify the Non-Ad Valorem Assessment Roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197, Florida Statutes) and applicable rules (Rule 12D- 18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy, as required by and pursuant to law. Introduced, considered favorably, and adopted this 17th day of August, 2012. Port of the Islands Community Improvement District( ie/ Richard C. Zi Chairman Ad°6-e-le.se de. Charles Custer Assistant Secretary 4 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2013 Version 4-Final Budget: (Adopted at 8/17/2012 meeting) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 Exhibit B-Allocation of Fund Balances 14 SUPPORTING BUDGET SCHEDULES 2012-2013 Non-Ad Valorem Assessment Summary 15 CIP Schedule 16 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2013 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUL-2012 SEP-2012 FY 2012 FY 2013 REVENUES Interest-Investments $ 9,977 $ 6,315 $ 2,090 $ 3,514 $ 703 $ 4,217 $ 2,177 Net Incr(Deer)In FMV-Invest 6,271 2,159 - 1,708 - 1,708 - Interest-Tax Collector . 1,429 166 - 24 - 24 - Special Assmnts-Tax Collector 404,299 402,233 435,400 402,231 33,169 435,400 435,400 Special Assmnts-Refund (13,304) - - - - - - Special Assmnts-Detnquent 3,795 - - - 66,290 66,290 - Special Assmnts-Discounts (12,027) (11,128) (17,416) (11,205) - (11,205) (17,416) Other Miscellaneous Revenues 3,277 3,676 - - - - TOTAL REVENUES 403,717 403,421 420,074 396,272 100,162 496,434 420,161 EXPENDITURES Administrative P/R-Board of Supervisors 6,400 5,700 7,000 5,500 1,500 7,000 7,000 FICA Taxes 490 436 536 421 115 536 536 ProfServ•Englneering 16,550 21,523 26,000 18,040 7,980 26,000 26,000 ProfServ-Legal Services 28,890 30,200 12,500 32,664 6,533 39,197 12,500 ProfServ-Mgmt Consulting Sera 26,084 26,867 27,539 22,949 4,590 27,539 28,365 ProfServ-Property Appraiser - 8,530 6,531 - 6,531 6,531 ProfServ-Special Assessment 8,500 8,755 8,974 8,974 - 8,974 9,243 Auditing Services 4,432 3,750 3,750 3,500 - 3,500 3,750 Communication-Telephone 69 22 100 20 4 24 100 Postage and Freight 1,280 1,129 1,500 937 187 1,124 1,500 Rental-Meeting Room 600 325 300 275 75 350 350 Insurance-General Liability 7,979 7,830 8,270 7,890 - 7,690 8,844 Printing and Binding 1,551 1,578 2,000 987 1,013 2,000 2,000 Legal Advertising 2,475 475 2,200 493 1,707 2,200 2,200 Miscellaneous Services 293 482 400 835 187 1,002 1,375 Misc-Assessmnt Collection Cost 1,944 (3,801) 8,708 7,821 887 8,708 8,708 Misc-Web Hosting - - - 119 - 119 1,000 Office Supplies 774 448 650 215 43 258 650 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 108,486 105,894 117,132 118,146 24,781 142,927 120,826 Field Contracts-Mgmt Services 99,703 101,289 103,821 82,748 16,666 99,414 100,000 Contracts-Landscape 95,953 97,639 79,440 66,200 13,240 79,440 79,440 Electricity-Streetlighling 12,267 13,439 13,000 13,563 2,713 16,276 18,500 Utility•Irrigation 9,248 6,559 7,200 12,253 2,451 14,704 12,600 R&M-Renewal and Replacement 19,567 17,126 20,000 9,936 1,987 11,923 10,000 R&M-Roads&Alleyways - - 6,000 - - - 4,000 R&M-Signage - - - - - 1,000 Capital Outlay 4,508 - 73,481 - - - 70,894 Total Field 241,246 236,052 302,942 184,700 37,056 221,756 294,434 TOTAL EXPENDITURES 349,732 341,946 420,074 302,846 61,837 364,683 415,260 Annual Operating and Debt Service Budget Fiscal Year 2013 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2013 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUL-2012 SEP-2012 FY 2012 FY 2013 Excess(deficiency)of revenues Over(under)expenditures 53,985 61,475 - 93,426 38,325 131,751 4,901 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - - - - - 4,901 TOTAL OTHER SOURCES(USES) - - - - - - 4,901 Net change in fund balance 53,985 61,475 93,426 38,325 131,751 4,901 - FUND BALANCE,BEGINNING 1,046,687 1,100,672 1,162,147 1,162,147 - 1,162,147 1,293,898 FUND BALANCE,ENDING $1,100,672 $1,162,147 . $1,162,147 $1,255,573,,$38,325 $1,293,898 $1,298,799 Annual Operating and Debt Service Budget Fiscal Year 2013 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2013 'REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162,Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITU RES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending. The fees for shared general maters only will be split evenly with the Water&Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.5%of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2013 3 PORT OF THE ISLANDS Community Improvement District Genera!Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative(continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the Water&Sewer Fund. Communication-Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. This fee will be split evenly with the Water&Sewer Fund. Insurance--General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2013 budget includes an estimated 15% increase of the actual FY 2012 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2013 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2013 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2013 I EXPENDITURES Administrative(continued) Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Community Affairs. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,620($79,440/year). The remainder of the budgeted expenditures is to cover any incidental landscape expenditures that the district may incur. Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various repair and maintenance costs incurred as needed including but not limited to the entrance,monuments and lighting. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water/Sewer Budget Fiscal Year 2013 5 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS mou Beginning Fund Balance-Fiscal Year 2013 $ 1,293,898 Net Change in Fund Balance-Fiscal Year 2013 4,901 Reserves-Fiscal Year 2013 Additions - (Total Funds Available(Estimated)-913012013 1,298,799 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,815 nl Subtotal 103,815 Total Allocation of Available Funds 103,815 Total Unassigned(undesignated)Cash $ 1,194,984 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2013 13 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2013 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUL-2012 SEP-2012 FY 2012 FY 2013 OPERATING REVENUES Interest-Investments $ 3,980 $ 6,244 $ 5,448 $ 2,434 $ 487 $ 2,921 $ 2538 Water Revenue 41,656 41579 40,000 36,341 $ 7,268 43,609 43,000 Sewer Revenue 59,903 58,819 60,000 54,460 $ 10,892 65,352 65,000 Irrigation Fees 102,220 93,629 100,000 70,426 $ 14,085 84,511 100,000 Meter Fees - - - 2,500 - 2,500 - Net[ncr(Decr)In FMV-Invest 11,677 4,021 - 3,180 3,180 - Interest-Tax Collector 3,271 - - - - - - Special Assmnts-Tax Collector 1,055,823 1,048,566 1,135,025 1,048,559 86,468 1,135,027 1,135,025 Special Assmnts-Refund (34,209) - - - - - Special Assmnts-Delinquent 9,912 - - - 172,964 172,984 - Special Assmnts-Discounts (31,407) (29,009) (45,401) (29,209) - (29,209) (45,401) Other N6scellaneous Revenues 11552 19,379 - 4,485 - 4,485 - TOTAL OPERATING REVENUES 1,234,378 1,243,028 1,295,072 1,193,176 292,164 1,485,340 1,300,462 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,400 5,700 7,000 5,500 1,500 7,000 7,000 FICA Taxes 490 436 536 421 115 536 536 ProfSery-Engineering 25,531 37,564 26,000 18,040 7,960 26,000 26,000 ProfServ-Legal Services 29,076 30,200 12,500 32,664 6,533 39,197 12,500 ProfServ-Mgmt Consulting Sery 26,192 26,978 27,652 23,043 4,609 27,652 28,482 ProfSery-Property Appraiser - - 17,024 17,025 - 17,025 17,025 ProfServ-Special Assessment 7,250 7,468 7,655 7,655 - 7,655 7,885 ProfServ-Utility Billing 15,135 15,155 15,821 9,053 9,053 - Auditing Services 3,568 3,750 3,750 3,500 - 3,500 3,750 Communication-Telephone 58 21 100 20 4 24 100 Postage and Freight 634 561 1,000 545 109 654 1,000 Rental-Meeting Room 600 325 300 275 75 350 350 Insurance-General Liability 7,979 7,830 8,270 7,690 - 7590 8,270 Printing and Binding 969 986 1,500 740 760 1,500 1,500 Legal Advertising 1,841 353 1,600 424 1,176 1,600 1,600 Miscellaneous Services 810 1,371 1,100 1,876 375 2,251 2,050 Misc-Assessmnt Colection Cost 37,904 20,371 22,701 20,387 2,314 22,701 22,701 Mice Supplies 885 517 750 252 50 302 750 Depreciation Expense 253,166 308,309 - - - - - Total Personnel and Administration 418,488 467,895 155,259 149,110 25,580 174,690 141,498 Water-Sewer Comb Services Unemployment Compensation 271 - - - - - - Contracts-Mgmt Services 300,698 304,000 311,599 250,637 51,589 302,226 309,533 Contracts-Other Services - 1,750 2,000 1,750 250 2,000 2,000 Communication-Teleph-Field 3,918 3,867 3,768 3,304 661 3,965 4,512 Utility -General 76,559 79,963 80,000 67,937 13,587 81,524 80,000 R&M-Irrigation 7,134 28,121 10500 35,472 7,500 42,972 10,000 R&M-Water Plant 27,693 21,415 10,000 22,669 7,500 30,169 10,000 RAM-Waste Water Plant 39,203 46,609 25,000 40,258 7,500 47,758 9,866 Annual Operating and Debt Service Budget Fiscal Year 2013 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2013 Adopted Budget ADOPTED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET TNRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2010 FY 2011 FY 2012 JUL-2012 SEP-2012 FY 2012 FY 2013 Misc-Bad Debt 15,359 - - 2,079 • 2,079 - Misc-Licenses&Permits - 4,375 4,500 4,375 - 4,375 4,500 Cap Outlay-Irrigation - - 10,000 - - - - Cap Outlay-Water Plant - - 3,697,180 3,022,690 635,533 3,658,223 50,000 Cap Outlay-Waste Water Plant - - 30,796 18,635 12,161 30,796 - Capital Reserve - - 25,000 - - - - Total Water-Sewer Comb Services 470,835 490,100 4,209,843 3,469,806 736,281 4,206,087 480,411 Debt Service Principal Debt Retirement - - 480,440 - - 497,303 Interest Expense - 179,380 174,920 102,037 72,883 174,920 158,058 Cost of Issuance - - - - - - - Total Debt Service - 179,380 655,360 102,037 72,883 174,920 655,360 TOTAL OPERATING EXPENSES 889,323 1,137,375 5,020,462 3,720,953 834,744 4,555,697 1,277,268 Operating income(loss) 345,055 105,653 (3,725,390) (2,527,777) (542,580) (3,070,357) 23,194 OTHER FINANCING SOURCES(USES) Special Item(Gain) 106,000 - - - - - - Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) 106,000 - - - - - - Change in net assets 451,055 105,653 (3,725,390) (2,527,777) (542,580) (3,070,357) 23,194 TOTAL NET ASSETS,BEGINNING 7,090,496 7,541,551 7,647,204 7,647,204 - 7,647,204 4,576,847 TOTAL NET ASSETS,ENDING $7,541,551, $7,647,204 $3,921,814 $5,119,427 $ (542,580) $4,576,847 $4,600,041 Annual Operating and Debt Service Budget Fiscal Year 2013 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162,Florida Statues,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive$200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees for shared general maters only will be split evenly with the Water&Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District,i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating and Water/Sewer Budget Fiscal Year 2013 9 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2013 budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. This fee will be split evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2013 budget includes an estimated 15%Increase of the actual FY 2012 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2013 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Water/Sewer Budget Fiscal Year 2013 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Administrative(continued) Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Other Services Includes contract services provided by Superior Power plus a contingency. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of Dower failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Repair and maintenance costs associated with the water plant. R&M—Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating and Water/Sewer Budget Fiscal Year 2013 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2013 EXPENDITURES Field(continued) Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Water Funds spent on capital improvement projects for the water plant. • W-15 $50,000 NEW WATER METER REPLACEMENT PROGRAM TO INCLUDE BACKFLOW PREVENTION: Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water/Sewer Budget Fiscal Year 2013 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate interest Service Service 11/1/2012 $79,02823 $79,028.23 5/1/2013 $497,303.14 3.510% $79,028.23 $576,331.37 $655,359.60 11/1/2013 $70,300.56 $70,300.56 5/1/2014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.61 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $81,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2018 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4,503,033.29 $739,843.60 $5 242,876.89 $5,242,876.89 Annual Operating Budget Fiscal Year 2013 13 PORT OF THE ISLANDS Community Improvement District Water Sewer Fund Exhibit"B" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2013 $ 4,576,847 Net Change in Fund Balance-Fiscal Year 2013 23,194 (1)Less:Cap Assets Net of Related Debt (4,547,734) Total Funds Available(Estimated)-9/30/2013 52,307 ALLOCATION OF AVAILABLE FUNDS Nonspendable Fund Balance Deposits 32,950 Total Allocation of Available Funds 32,950 Total Unassigned Cash $ 19,357 Notes (1)Capital assets less bond debt(not available to spend) Annual Operating Budget Fiscal Year 2013 14 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2013 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2012-2013 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 400 Allocation I $1,124 I Product $413 $711 Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2012 to FY 2013 Product Total Total Increase % Type FY 2013 FY 2012 (Decrease) Change Hotel Room $1,074 $1,074 ($0) 0% Condo Unit $1,299 $1,299 ($0) 0% Single Family $1,524 $1,524 ($0) 0% Annual Operating Budget Fiscal Year 2013 15 4 , i� . 6 �Y a t 5 c 5 TT a a o c�:* 4 P a 5 CO LO G ig" 1 s nIr . g a nnam .., .: Li LL 1k o d w Nw N.n wN NNH W pw w !17'4 w .n N wwwN . 4. www w i I . i . i i . . 00 Obi�6 Obi o o F o 0 0 ,.,R;u, eNI 1- F. w o- * g o o o. LI, _ S S 2 rm _va °zs Wy .�S' .n N w 00 0000.00» 0 0 w w Q `�. .. C 4 rc o �m - a N . y &"(1). s p r-- n m 2 .i2 � y v a Eco E a 4 d Z O - 7, ..N a. N w a N w .n N w w''w w w w � �O_ 'Pr. H N .--,,rn m ° H UE � } �'. LL N m e e o t- - - M.0 ci La a to i= a a a dpi — j — -- Z o_ a %.,,;" r�, a a w w .�w N N w..,w a N ... Q - yr .� E �, c N� S°gym w 6 E E } v N > E .°� ° u.U " w ., _ w w Li- ` w.»w NN ww ww w ww N.nw w cc Q ry d.` o �i .n rr ry o .n LL m - W m w LL mww NN N N N N w m 04 ww.» O r 11ii O c q o o ��yq� o Q e ¢ ° o ¢ o a p n ,a 0 1.4 ' o (7 `o c a a O `, cc '0,-° a•p ca a r2.- __`E 'z' _U' a ° - a a 3 i�q i,-a `a UI K Q 3 3�y m v 2 2 2 m N` ms, 8'�ora a$ f w E 2 , 3 o E p m E �LL ° E vm >S USa>cn c7�Si— co Er= V T y <m 2o ar r Q v r ry rz NEN,-,, os 2° . z° s 3 3RI3§ °z RESOLUTION 2012-7 A RESOLUTION LEVYING AND IMPOSING A NON-AD VALOREM MAINTENANCE SPECIAL ASSESSMENT FOR THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2013 Preamble WHEREAS, certain improvements existing within the Port of the Islands Community Improvement District and certain costs of operation, repairs and maintenance are being incurred; and WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District finds the District's total General Fund Operation Assessments, taking into consideration other revenue sources during Fiscal Year 2013, will amount to $435,400; $1,135,025 in the Water& Sewer Fund; and WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District finds the non-ad valorem special assessments it levies and imposes by this Resolution for maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the systems, facilities and services apportioned in a manner which is fair and reasonable, in accordance with the applicable assessment methodology;and WHEREAS, the District Board understands this Resolution levies only the maintenance assessments for 2013, the Chair of the District, or the designee of the District Manager, shall certify a total Non-Ad Valorem Assessment Roll in a timely manner to the Tax Collector in and for Collier County for collection to include all assessments levied and approved by the District on the property including those for debt service as well as for special maintenance assessments. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. All of the whereas clauses are incorporated herein and are dispositive. Section 2. A special assessment for maintenance as provided for in Chapter 190.021(3), Florida Statutes, (hereinafter referred to as assessment) is hereby levied on the lands within the District. Section 3. The collection and enforcement of the aforesaid assessments shall be by the Tax Collector serving as agent of the State of Florida in Collier County and shall be at the same time and in like manner as ad valorem taxes and subject to all ad valorem tax collection and enforcement procedures which attend the use of the official annual tax notice. Section 4. The levy and imposition of the maintenance special assessments on lands within the District will be combined with the debt service non-ad valorem assessments which were levied and certified as a total amount on the Non-Ad Valorem Assessment Roll to the Collier County Tax Collector by the designee of the Chair of the Board on compatible medium no later than 15 September 2012, which shall then be collected by the Tax Collector on the tax notice along with other non-ad valorem assessments from other local governments and with all applicable property taxes to each platted parcel of property. Section 5. The proceeds therefrom shall be paid to the Port of the Islands Community Improvement District. Section 6. The Chair of the Board of the Port of the Islands Community Improvement District designates the District Manager to perform the certification duties. Section 7. Be it further resolved, a copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. PASSED AND ADOPTED this 17th day of August 2012,by the Board of Supervisors of the Port of the Islands Community Improvement District, Collier County,Florida. WeGUege-Ad, Charles Custer Richard C.Z. Assistant Secretary Chairman 2 1060 Soto's Lawn Service, Inc Estimate Soto S fthS} 9' ? QI Estiate# •. Naples, FL 34120 1 08/16/2012 1646 Lawn Service Inc.. / L. - (239)354-1080 Exp.Date info@sotolawn.com www.sotoiawn.com -�---- Address Port of the Islands CID Accounts Payable Specialist _ Severn Trent Services _.. i 210 N.University Drive,Ste 702 -may i- Coral Springs,FL 33071 __ Activity Quantity Rate Amount • Noiesfor`sthe month of August 2012 • Soto's Lawn has completed Hardwood Tree trimming at CID. If any questions/concerns,please do not hesitate to contact us. • Soto's will be doing a complete fertilization application on shrubs and turfs as soon as the black out period is complete. • At 41 Median, due to the amounts of rain we continue to recieve,we are unable to mow some areas at this time. Grass is to saturated,some areas with standing water. We will continue to monitor and mow as soon as weather permits. • Soto's will be trimming Palms that have a lot of fronds and/or undergrowth at Union Road. • We have treated areas with recent trench bug activity. • All irrigation timers remain in the"OFF"position. We will continue to monitor rain fall. y I i 1 E AD Estimates must be signed and returned prior to start of -: Total project. pth Accepted Byr ----> -.— .- Accepted Date: 1 • -...- '', .r.-'•'•-,...,--. 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J._,..... --- .: i . .,...._.., .4.._x ,\ --------- , D 1. z i Q \I 1, •.i 1 1 i ' *0-4- I • _ ! .hz -- ck yli 0 4.1i 1-i • 'CI-4-' • I V) ' NAI •-.1:1 4- '-...., .,-1 i • Z - i w n 1 1--- %..._ , ...) t '..• . 'i Z' t I -4- --0 I ;-1 i 1 d j \ , •Zi ...r. C. _____ ...... , ..... _ ____. ..._.. . .„.. ....____. , 1 , 1 1 ,..1 ..,_ ve ....) 4-- t z 3 I'd_ ± i , 2 z ..7; .5 z 1 . i E 4.1 faa... • .,..3 I 1 i 1. . . . , FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS ST IRST NAME--MIDDLE NAME NAME OF BOARD,COUNCIL COMMISSION,AUTHORITY,OR COMMITTEE _Za37=, :4 Ce,s7Eze1 C/214X- Co. ixvX)..r MAILING ADDRESS THE BOARD COUNCIL,C dAAMI I O OR f 0NV .3/f IX /A WHICH I SERVE ISA UNIT OF: P 1�✓• cm- COUNTY (]CITY (]COUNTY:. O OTHER LOCAL AGENCY d I,[eLF-3 fl��f 6,p,e ok NAME OF POLITICAL SUBDIVISION: DDAATTTEn00 WHICH VOTE OCCURRED 7 ! MY P"OSn ON I$: l// A U5 C"S / /17, . [2/, II ELECTNE O APPOINTIVE WHO MU T FILE FORM 8B. This form is for use by any person serving at the county,city,o other local level of government on an appointed or elected board,council, commission,authority,or committee.It applies equally to me rs of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143,Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For th'•= reason,please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE ITH SECTION 112:3143, FLORIDA STATUTES A person holding elective or appointive county,municipal,or •Cher local public-office-MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss:Each elected 'r appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal(oth=r than a government agency)by whom he or she is retained(including the parent organization or subsidiary of a corporate principal by ich he-or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate.Co missioners of community redevelopment agencies under Sec.163356 or 163357,F.S.,and officers of independent special tax districts elected on a one-acre;one-vote basis are not prohibited from voting in that capacity. For purposes of this law,a'relative"includes only the officer' father,mother,son,daughter,husband,wife,brother,sister,father-in-law, mother-in-law,son-in-law;and daughter-In-law:A"business a ociate'means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer,coown- of property,or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). * a • * * • * * * • * * • • * * ELECTED OFFICERS: In addition to abstaining from voting in the situations describe.above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your Interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting,who should incorporate-the form in the minutes. * .* a t * • • *' • • * * • * * • APPOINTED OFFICERS: Although you must abstain from voting in the situations,des above,you otherwise-may:participate in these matters.However,you must disclose the nature of the conflict before making any att.mpt to Influence the decision,whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE HE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any empt to influence the decision)with the person responsible for recording the minutes of the meeting,who will Incorporate the form in Minutes. (Continued on other side) CE FORM 88-EFF.1/2000 PAGE-1 APPOINTED OFFICERS(continued) • A copy of form must be provided immediately to the oth-r members of the agency. • The form must be read publicly at the next meeting after th=form is filed. IF YOU MAKE NO ATTEMPT TO'INFLUENCE THE DECISIO EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict In the m asure before participating. • You Must complete form and;file it e vote..occurs;with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A• py of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next mee'ng after the form is filed. DISCLOSURE OF •CAL OFFICER'S INTEREST I,C,'•14-4 z 5 R_ ,hereby .isclose that on ./4-Gl ' % /!7� ,20/'� (a)A measure came or will come before my agency which(ch ch one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, '✓,inured to the special gain or loss of my relative, q Nf C , C vs"77:S P • inured to the special gain or loss of by whom I am retained;or _ inured to the special gain or loss of ,which is the parent organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is asfollows: 5 Al e 7 A) C- C-• v 5 ie. 275 /-71 3046-- u IZ m F 1.).5'l. ?i UF) 37-RVCT bh..) T//, tA.) H` G L' t y & C, C A,' 5 z t) EAF L, cxxZ T/"r' P7"141 iT az. PPP145, F •R y o r;e4cr /moo i T •d. A A?v- - e.da .c./ T}' L,u p r o=" Li "vi Ai r 7- r 7 -. u A-- � � , Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUT S§112.317,A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNI•HED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE.OR EMP •YMENT,DEMOTION,REDUCTION IN SALARY,REPRIMAND,OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM GB-EFF.1/2000 PAGE 2 Custer Construction Inc Price Quote 970 9th St. SW Naples,FL 34117 Date Quote# 8/3/2012 8109 Name/Address Severn Trent Services 12600 Union Road Naples,FL 34114 Port of the Islands Water Reclamation Plant-Revised Project Description Total Custer Construction Inc.proposes to supply materials and labor to properly clean,prep/treat and paint all 39,132.00 surfaces as discussed with Bert Underwood at the Port of the Islands Water Reclamation Plant. Scope of Work: Power wash surfaces of all structures using a pressure washer with approximately 4009 psi tip and special rotating tip on rusted areas on tanks and pipes.A wire brush will be used on areas not accessible by pressure washer.Cracks will be patched on concrete surfaces. Areas and objects not to be painted will be taped and or masked off to prevent overspray and unwanted paint.A sealer will be applied to all to be painted surfaces and a rust inhibitor on all metal areas where bare metal has been exposed or had rust.A top coat of paint will then be applied to all to be painted surfaces down to grade of structures. Job site will remain clean and all debris remove daily. Paint color TBD and price adjusted according to coverage if applicable. Estimate is good for 60 days and may be adjusted if scope of work is changed or material prices change should this estimate be accepted. Attached are specifications for materials recommended for this project supplied by Sherwin-Williams. Note:To exclude the metal building from the scope of work;deduct$3200.00 from the below price. 0.00 A 33%deposit will be required upon acceptance followed by an additional 33%at the half way point and 0.00 34%upon completion. Total $39,132.00 Acceptance signature C!,y4Zee Phone# Fax# E-mail 239-877-8924 custersc @aol.com • S E R V I C E 12140 Metro Parkway,Suite K Fort Myers, Florida 33966 111111111111111111111k { s Phone: (239) 939-7622 r-) P1DA Fax: (239)939-1543 Date: August 3,2012 To: Severn Trent Services Attn: Robert Edge QUOTATION Port of the Islands R.O. WTP As previously requested,Service Painting of Florida is pleased to provide a quote for the following scope of work at Port of the Islands WTP: RECLAIMED WATER TANK#1 (200,000 GAL): 1.Pressure wash exterior walls to remove all dirt and surface contaminants 2.Mechanically abrade corroded areas to remove all surface rust and loosely adhering paint 3.Spot prime all exposed metal after surface prep is complete 4.Apply one base coat of Sherwin Williams Macropoxy 646 Fast Cure Epoxy(3.0-5.0 mils) 5.Apply one finish coat of Sherwin Williams Acrolon 218 HS Polyurethane(2.0-3.0 mils) x r xrFF +.�;,. 6iash�,at�imp'' Pa sr,�' -hF`4,-�+.y,`, 74. Vnt` ,.7,2' fir'. .� R j r rk � ,.cam r "rc.. .c-{e�-i'� -c� E'- 'Y' ,�, 1. a,r r xl.�rr+F'�° ''�ti '< fi. 'gs4 Tx," etas z.. de_,rte k}yy�L '' '`"�X'` z '}st. '3 —.... FILTERS DISINFECTION AND BIOLOGICAL TREATMENT: -Exterior Ductile Iron Piping: 1.Pressure wash to remove all dirt and surface contaminants 2.Mechanically abrade piping to remove all surface rust and loosely adhering paint Applies only where piping is attached to structure 3. Spot prime all exposed metal after surface prep is complete 4.Apply one base coat of Sherwin Williams Macropoxy 646 Fast Cure Epoxy(3.0-5.0 mils) 5.Apply one finish coat of Sherwin Williams Acrolon 218 HS Polyurethane(2.0-3.0 mils) 4'4 � a 4�f AX gp1i +{� f i rf TJ:k __A -'i1 `.yy—stir;' ,�'wtwa+ 1"°'c Page 1 of 3 -Exterior Tank Walls: 1.Pressure wash exterior walls to remove all dirt and surface contaminants 2.Apply one base coat of Sherwin Williams Loxon Conditioner(200-300 SFPG) 3.Apply one finish coat of Sherwin Williams Loxon Acrylic Coating(3.0-4.0 mils) *Concrete crack and spall repair,not included - __,I-4 4 y�..}} t3 C s�- T . '� s % i 1 µxi' ,.,.�t s x ` q _ "� ,•`\,+ '�`7 xq ,, i SLUDGE TANK(30,000 GAL): 1.Pressure wash exterior walls to remove all dirt and surface contaminants 2.Mechanically abrade corroded areas to remove all surface rust and loosely adhering paint 3.Spot prime all exposed metal after surface prep is complete 4.Apply one base coat of Sherwin Williams Macropoxy 646 Fast Cure Epoxy(3.0-5.0 mils) 5.Apply one finish coat of Sherwin Williams Acrolon 218 HS Polyurethane(2.0-3.0 mils) r - +: a 'i. T 3,` : �v.c' •r '4,$'`5,,,is t aN;.— - - rte 'fir& ALTERNATE-STEEL BUILDING EXTERIOR: 1.Pressure wash exterior walls to remove all dirt and surface contaminants 2.Apply one finish coat of Sherwin Williams DTM Alkyd Enamel(3.0-5.0 mils) V', x to ri Rx 1-x w ....-.... ti 1'w3 ., `maI-1 .. u;, ruaµ°,,; t'ri'ad ., ',S , �t 2�L 'r . Y yy n�, -..'t. t_ ryes. # ,, , .y^ r ....-....:,..1„ r '�- „. t,,,.. , € ,- 3 �-i i �'"^ ?ba., a ... r�' 7 � fi A' M��9^ A''''-'"....-x �� ?+ i..� -?.;' ,3.say tp '' � t s !+ '. .k.pr�,"" �l iP ss + V. ?v wr >- t K,' ltu -s'4.» ^.,'`t .: .Td f ,.� �a s ai l � *The structure is showing severe signs of corrosion,particularly at doors and the base of the building. The price for painting of this building does not include surface prep or repair of these corroded areas. Any necessary steel repairs shall be performed by others. (See page 3 for photo examples) Page 2 of 3 (Steel Building Continued) {Lx 2,%i,"S�''44 s`t}„��n^ ,1n''`7b.r?'ffi ' k ej f s. : .� g.i..4.,40,.,'A a '44 . 4i- xt a 3 h 'r, .xu. _vi 3�: � 4, E K'�.a.°'.s.}- r x -4. -, 4445;k z Mr"''A. ` yv ..A- '.5 1 J, ; i'C iii.,. med g5 Y•r -,,,;{^,o-a r -7''''..-.. r • am' - ; "Y�^-k` ��' SR ii 4 '4. "lam 3` - ./..,..,A-4174.4,-- r Yr„s ,5. Flo fr�, e # x a° s ,-,,, & ? 8 w > e !cG rs, P1 7Y .,Lir J� 1:'' 6 PRICING: -Base Bid: 1.Reclaimed Water Tank#1 2.Filters Disinfection&Biological Treatment 3.Sludge Tank TOTAL: $38,306 -Alternate: 1.Steel Building Exterior TOTAL: $7,008 EXCLUSIONS: 1.Signage and graphics. 2.Parking lot,vehicular,and pedestrian markings. 4.Coatings for stainless steel,aluminum,galvanized,and FRP surfaces. 5.Painting of any current unpainted surfaces. 6.Total removal of existing coatings. 7.Interior painting/coatings at tanks and steel building 8.Painting of any piping that is not attached to the exterior walls of a tank. If you have any questions,please call me. SERVICE PAINTING OF FLORIDA ANEW cr 01311, e Industrial Project Manager 12140 Metro Parkway,Suite K Fort Myers,FL 33966 239-939-7622 PH 239-939-1543 FAX E-mail:iasontiket servicepaintinq.net Web Site:www.servicepainting.net Page 3 of 3 J ` Port of the Islands Community Improvement District Financial Report July 31,2012 • Prepared by SEVERN IMMO SERVICES • Port of the Islands Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-AU Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 2-3 Trend Report Page 4-5 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 6-7 Trend Report Page 8-9 SUPPORTING SCHEDULES Check Register Page 10-11 Special Assessments-Collection Schedule Page 12 Construction Schedule Page 13-14 CIP Status Report Page 15-16 Cash Flow Projections Page 17-18 Cash Flow Projections-5 year Page 19 Monthly Activity Report Page 20-25 Accounts Receivable Ageing Report(90+days outstanding) Page 26-27 Repair and Maintenance Detail Reports Page 28-31 Port of the Islands Community Improvement District Financial Statements (Unaudited) July 31, 2012 i PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS JULY 31,2012 GENERAL WATER AND TOTAL SEWER ASSETS $ $ $ CURRENT ASSETS: CASH 199,228 51,285 250,513 ACCOUNTS RECEIVABLE 834 6,648 7,482 DUE FROM OTHER FUNDS 184,475 - 184,475 INVESTMENTS: CERTIFICATE OF DEPOSIT-540 DAYS 151,050 - 151,050 MONEY MARKET ACCOUNT 706,450 6,562 713,012 SBA ACCOUNT 3,673 2,618 6,291 SBA ACCOUNT(RESTRICTED) 13,086 27,295 40,381 SBA RESERVES 1,701 - 1,701 SBA RESERVES(RESTRICTED) 1,571 - 1571 CONSTRUCTION FUND - 857,936 857,936 FMV ADJUSTMENT (2,470) (4,599) (7,069) PREPAID ITEMS - 558 558 TOTAL CURRENT ASSETS 1,259,598 948,303 2,207,901 NONCURRENT ASSETS: INTANGIBLE ASSETS,NET - 38,627 38,627 CAPITAL ASSETS: LAND - 288,459 288,459 CONSTRUCTION IN PROGRESS - 1,835,968 1,835,968 IMPROVEMENTS,NET - 6,777,592 6,777,592 EQUIPMENT,NET - 110,121 110,121 TOTAL NONCURRENT ASSETS - 9,050,767 9,050,767 TOTAL ASSETS 1,259,598 9,999,070 11,258,668 LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE 25 75 100 ACCRUED EXPENSES 4,000 4,000 8,000 RETAINAGE PAYABLE - 154,978 154,978 DUE TO OTHER FUNDS - 184,475 184,475 DEPOSITS - 32,950 32,950 BONDS AND LOANS PAYABLE CURRENT - 497,303 497,303 OTHER CURRENT LIABILITIES - 132 132 TOTAL CURRENT LIABILITIES 4,025 873,913 877,938 NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE,LONG-TERM - 4,005,730 4,005,730 TOTAL NONCURRENT LIABILITIES - 4,005,730 4,005,730 TOTAL LIABILITIES 4,025 4,879,643 4,883,668 NET ASSETS INVESTED IN CAPITAL ASSETS,NET OF RELATED DEBT - 4,547,735 4,547,735 RESERVES-ASSET REPLACEMENT - 50,000 50,000 UNRESTRICTED - 521,693 521,693 ASSIGNED OPERATING RESERVE 105,018 - 105,018 UNASSIGNED 1,150,555 - 1,150,555 TOTAL NET ASSETS $ 1,255,573 $ 5,119,428 $ 6,375 0 0 NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS Page 1 REPORT DATE:812/2012 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF JULY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,742 $ 3,514 $ 1,772 168.13% $ 1 Net Incr(Decr)In FMV-Invest - - 1,708 1,708 0.00% - Interest-Tax Collector - - 24 24 0.00% - Special Assmnls-Tax Collector 435,400 435,400 402,231 (33,169) 92.38% 540 Special Assmnts-Discounts (17,416) (17,416) (11,205) 6,211 64.34% 16 TOTAL REVENUES 420,074 419,728 398,272 (23,454) 94.33% 557 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 5,833 5.500 333 78.57% 500 FICA Taxes 536 446 421 25 78.54% 38 ProfSery-Engineering 26,000 21,667 18,040 3,627 69.38% 2.000 ProfServ-Legal Services 12.500 10,417 32,664 (22,247) 261.31% 8,179 ProfServ-Mgmt Consulting Sery 27,539 22,949 22,949 - 83.33% 2,295 ProfServ-Property Appraiser 6,530 6,530 6,531 (1) 100.02% - ProfServ-Special Assessment 8,974 8.974 8,974 - 100.00% - Auditing Services 3,750 3,750 3.500 250 93.33% - Communication-Telephone 100 83 20 63 20.00% - Postage and Freight 1,500 1,250 937 313 62.47% 113 Rental-Meeting Room 300 250 275 (25) 91.67% 25 Insurance-General Liability 8,270 8.270 7,690 580 92.99% 1,845 Printing and Binding 2,000 1,667 987 680 49.35% 100 Legal Advertising 2,200 1,833 493 1,340 22.41% - Miscellaneous Services 400 333 835 (502) 208.75% - Misc-Assessmnt Collection Cost 8,708 8,708 7,821 887 89.81% 11 Misc-Web Hosting - - 119 (119) 0.00% - Office Supplies 650 542 215 327 33.08% 23 Annual District Filing Fee 175 175 175 - 100.00% - Total Administrative 117,132 103,677 118,146 (14,469) 100.87% 15,129 Field Contracts-Mgmt Services 103,821 86,518 82,748 3,770 79.70% 8,333 Contracts-Landscape 79,440 66,200 66,200 - 83.33% 6,620 Electricity-Streetlighting 13,000 10,830 13,563 (2,733) 104.33% 1,470 Utility-Irrigation 7,200 6,000 12,253 (6,253) 170.18% 1,356 R&M-Renewal and Replacement 20,000 16,667 9,936 6,731 49.68% 656 R&M-Roads&Alleyways 6,000 5,000 - 5,000 0.00% - Capital Outlay 73,481 61,234 - 61,234 0.00% - Total Field 302,942 252,449 184,700 67,749 60.97% 18.435 TOTAL EXPENDITURES 420,074 356,126 302,846 53,280 72.09% 33,564 Report Date:8/2/2012 Prepared by: Page 2 Severn Trent Management Services PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JULY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 63,600 93,426 29,826 0.00% (33,007) Net change in fund balance $ - $ 63,600 $ 93,426 $ 29,826 0.00% $ (33,007) FUND BALANCE,BEGINNING(OCT 1,2011) 1,162,147 1,162,147 1,162,147 FUND BALANCE,ENDING $ 1,162,147 $ 1,225,747 $ 1,255,573 Report Date:8/2/2012 Prepared by: Page 3 Severn Trent Management Services • a N py a N ^ O N •� ' N CD OD CO r m N N OO N 9 m v Q c.I a a to p �l tg 6 ? 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I c g i © ) kA % § ) 7 � 2 CO 2 § o | a. 2 § § ƒ • PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending July31,2012 ANNUAL YTO ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(:) AS A%OF JULY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 5,448 $ 4,540 $ 2,434 $ (2,106) 44.68% $ 1 Water Revenue 40,000 33,333 36,341 3,008 90.85% 2,859 Sewer Revenue 60,000 50,000 54,460 4,460 90.77% 4,169 Irrigation Fees 100,000 83,333 70,426 (12,907) 70.43% 7,880 Meter Fees - - 2,500 2,500 0.00% 2,500 Net Incr(Decr)In FMV-Invest - - 3,180 3,180 0.00% - Special Assmnts-Tax Collector 1,135525 1,135,025 1,048,559 (86,466) 92.38% 1,408 Special Assmnts-Discounts (45,401) (45,401) (29,209) 16,192 64.34% 42 Other Miscellaneous Revenues - - 4,485 4,485 0.00% 625 TOTAL OPERATING REVENUES 1,295,072 1,260,830 1,193,176 (67,654) 92.13% 19,484 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 5,833 5,500 333 78.57% 500 RCA Taxes 536 446 421 25 78.54% 38 ProfServ-Engineering 26,000 21,667 18,040 3,627 69.38% 2,000 ProfServ-legal Services 12,500 10,417 32,664 (22,247) 261-31% 8,179 ProlServ-Mgmt Consulting Sery 27,652 23,044 23,043 1 83.33% 2,304 ProfServ-Property Appraiser 17,024 17,024 17,025 (1) 100.01% - ProfServ-Special Assessment 7,655 7,655 7,655 - 100.00% - ProfServ-Utility Billing 15,821 13,184 9,053 4,131 57.22% 237 Auditing Services 3,750 3,750 3,500 250 93.33% - Communication-Telephone 100 83 20 63 20.00% - Postage and Freight 1,000 833 545 288 54.50% 14 Rental-Meeting Room 300 250 275 (25) 91.67% 25 Insurance-General Liability 8,270 8,270 7,690 580 92.99% 1,845 Printing and Binding 1,500 1,250 740 510 49.33% 75 Legal Advertising 1,600 1,333 424 909 28.50% - Miscellaneous Services 1,100 917 1,876 (959) 170.55% 147 Misc-Assessmnt Collection Cost 22,701 22,701 20,387 2,314 89.81% 29 Office Supplies 750 625 252 373 33.60% 27 Total Personnel and Administration 155,259 139,282 149,110 (9,828) 96.04% 15,420 Water-Sewer Comb Services Contracts-Mgmt Services 311599 259,666 250,637 9,029 80.44% 25,794 Contracts-Other Services 2,000 2,000 1,750 250 87.50% - Communication-Teleph-Field 3,768 3,140 3,304 (164) 87.69% 550 Utility -General 80,000 66,667 67,937 (1,270) 84.92% 7,461 R&M-Irrigation 10,000 8,333 35,472 (27,139) 354.72% - R&M-Water Plant 10,000 8,333 22,669 (14,336) 226.69% 505 R&M-Waste Water Plant 25,000 20,833 40,258 (19,425) 161.03% - Misc-Bad Debt - - 2,079 (2,079) 0.00% - Report Date:8/2/2012 Prepared by: Page 6 Severn Trent Management Services PORT OF THE ISLANDS Water And Sewer Fund Community Improvement District Statement of Revenues,Expenses and Changes In Net Assets For the Period Ending July 31,2012 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JULY-12 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Misc-Licenses&Permits 4,500 4,500 4,375 125 97.22% - Cap Outlay-Irrigation 10,000 8,333 - 8,333 0.00% Cap Outlay-Water Plant 3,697,180 3,080,983 3,022,690 58,293 81.76% 49,909 Cap Outlay-Waste Water Plant 30,796 25,663 18,635 7,028 60.51% 4,845 Capital Reserve 25,000 20,833 - 20,833 0.00% - Total Water-Sewer Comb Services 4,209,843 3,509,284 3,469,806 39,478 82.42% 89,064 Debt Service Principal Debt Retirement 480,440 480,440 - 480,440 0.00% - Interest Expense 174,920 174,920 102,037 72,883 58.33% - Total Debt Service 655,360 655,360 102,037 553,323 15.57% - TOTAL OPERATING EXPENSES 5,020,462 4,303,926 3,720,953 582,973 74.12% 104,484 Operating income(loss) (3,725,390) (3,043,096) (2,527,777) 515,319 67.85% (85,000) Change in net assets $ (3,725,390) $ (3,043,096) $ (2,527,777) $ 515,319 67.85% $.210.202. TOTAL NET ASSETS,BEGINNING(OCT 1,2011) 7,647,204 7,647,204 7,647,204 TOTAL NET ASSETS,ENDING $ 3,921,814 $ 4,604,108 $ 5,119,427 Report Dale:8/2/2012 Prepared by: Page 7 Severn Trent Management Services S tO .411 0 O O NO O . ti O t�f QQ N N N N O S p O 0 0 0 S O lC 11_i Z Q m w •- pf pp p iV O 2 N < S N m 2 O ` 4' g N O M 'n E 0 3 3 E v° N m g cE o `" g o M v_v •- .n ct '7� v S o .o o m v n Q 5 ^ N o ri vi a 'ri m �' r�oS c� n cQi v `1) _ y 3 g _irs CO M us .- 8828 �p W G ' 0.1 -V4 . O lea 8 A • , N • • r- N 4 N . N N NFt N n .n f� N A(V CO N m ff in Q es o ' O N . . tf m N • • S N G p S N N m . co 11 o1 r.: W N O t0 _N M 0 Vg (N� 8 p p 0 N a U ca z H .n .n ' ^o N O' .n :i }� • P . . � . . t0 m • . .� . I!�`�1, '�+� N a� N r ^ n]N fV N NGp vI 2 m _ C V c7 3 W 3 E ' M1 s s b .pn m M A ' N ' Q m p p� N O. In a Ti P M Qf O • ll') ITl O O N - . Y'! 0 Iy �' = H Q Y n e~O ONO vi N [V lei r N I V S. o m C LL Q 'C co O^ • Q M S 13 ii- A • ' ' • tOD N 1 N N tD tV O d 9. 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PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Non Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2012 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Water/Sewer ' Received Received Amount Costs Received Fund Fund Assessments Levied FY 2012 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation% 100% 28% 72% • 10/26/11 $ 8,861 $ 501 $ 181 $ 9,543 $ 2,646 $ 6,897 11/15/11 $ 142,077 $ 6,040 $ 2,900 $ 151,017 $ 41,869 $ 109,148 11/30/11 $ 487,695 $ 20,735 $ 9,953 $ 518,383 $ 143,721 $ 374,661 12/08/11 $ 306,388 $ 13,013 $ 6,253 $ 325,653 $ 90,287 $ 235,366 12/22/11 $ 36,014 $ 1,263 $ 735 $ 38,012 $ 10,539 $ 27,473 01/25/12 $ 57,463 $ 1,622 $ 1,173 $ 60,258 $ 16,707 $ 43,552 02/28/12 $ 31,900 $ 585 $ 651 $ 33,136 $ 9,187 $ 23,949 03/29/12 '63,314 $ 79 $ 1,292 64,685 17,934 46,751 04/27/12 $ 140,164 5, (206) $ 2,860 142,818 39,596 103,222 05/21/12 $ 10,233 $ (304) $ 209 10,138 2,811 7,327 06/14/12 5 96,092 5 (2,856) $ 1,961 $ 95,197 $ 26,393 $ 68,804 07/05/12 $ 1,967 $ (58) $ 40 $ 1,949 $ 540 $ 1,408 TOTAL $ 1,382,168 $ 40,414 $ 28,207 $ 1,450,789 $ 402,231 $ 1,048,559 %Collected 92.38% 92.38% 92.38% TOTAL OUTSTANDING $ 119,638 I$ 33,169 I$ 86,468 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy Total Delinquent Parcels 239,255 Report Date:8/2/2012 Page 12 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through July 31,2012 Bond Issued(Construction Account) $5,500,000.00 Source of Funds:Interest Earned $7,797.69 Use of Funds: COI ($42,700.00) COI(costs transferred to checking account but not yet paid) ($5,000.00) Disbursements Water Treatment Plant ($4,602,161.28) ($4,649,861.28) Adjusted Balance in Construction Account July 31,2012 $857,936.41 2.Funds Available For Construction at July 31,2012 Book Balance of Construction Account at July 31,2012 $857,936.41 Construction Funds available at July 31,2012 $857,936.41 3.Investments-BB&T at July 31,2012 Estimated Type Yield Principal Construction Fund: 0.12% $857,936.41 ADJ:Outstanding Amounts Due $0.00 Balance at July 31,2012 $857,936.41 Page 13 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF CAPITAL Water Treatment REQ.# Date CONTRACTOR REQUISITION OUTLAY COI Plant COI 10/20/10 Greenberg Traurig $19000.00 $10,000.00 COI 10/20/10 BUJ $2,700.00 $2,700.00 COI 10/20/10 Severn Trent Management Svcs $15,000.00 $15,000.00 COL 11/02/10 Dan Cox $16000.00 $15,000.00 1 11/09/10 Port of the Islands CID(reimb) $321,537.00 $321537.00 $321,537.00 2 11/18/10 South Florida Excavation $26,503.75 $26,503.75 $26,503.75 3 11/24/10 Naples Daily News $151.02 $151.02 $151.02 4 01/04/11 Century Link $26,310.88 $26,310.88 $26,310.88 5 12/16/10 South Florida Excavation $18,008.90 $18,008.90 $18,008.90 6 02/01/11 Hole Mantes $2,561.25 $2,561.25 $2,561.25 7 02101/11 Hole Monies $16,200.00 $16,200.00 $16,200.00 8 02/01/11 Hole Monies $13,208.91 $13,206.91 $13,206.91 9 02/10/11 Benchmark EnviroAnalytical,Inc. $1,019.00 $1,019.00 $1,019.00 10 02/17/11 Hole Monies $1,982.50 $1,982.50 $1,982.50 11 03/07/11 Hole Monies $6,250.00 $6,250.00 $6,250.00 12 03/16/11 South Florida Excavation $12,762.00 $12,762.00 $12,762.00 13 03/29/11 Cardinal Contractors $27,000.00 $27,000.00 $27,000.00 14 04/06/11 Hate Monies $13,850.00 $13,850.00 $13,850.00 15 05/05/11 South Florida Excavation $18,587.25 $18,587.25 $18,587.25 16 05/16/11 Cardinal Contractors $95,028.60 $95,028.60 $95,028.60 17 05/19/11 Hole Monies $39,565.00 $39,565.00 $39,565.00 18 06/14/11 KW Controls $1,038.60 $1,038.60 $1,038.60 19 08/14/11 Cardinal Contractors $198,572.08 $196,572.08 $186,572.08 20 07/06/11 Hole Monies $19,575.00 $19,575.00 $19,575.00 21 07/22/11 Cardinal Contractors $170,192.15 $170,192.15 $170,192.15 22 07/27/11 Hole Monies $22,325.00 $22,325.00 $22,325.00 23 08/19/11 Cardinal Contractors $156,352.50 $156,352.50 $156,352.50 24 08/30/11 Hole Monies $19,700.00 $19,700.00 $19,700.00 25 09/16/11 South Florida Excavation $6,971.40 $6,971.40 $6,971.40 26 09/16/11 South Florida Excavation $4,601.85 $4501.85 $4,601.85 27 09/16/11 Cardinal Contractors $278,892.77 $278,892.77 $278,892.77 ' 28 09/27/11 Michael Evans Computers $3,255.00 $3,255.00 $3,255.00 29 10/17/11 Cardinal Contractors $85,416.29 $85,416.29 $85,41629 30 11/03/11 Hole Monies $832.50 $832.50 $832.50 31 11/03/11 Hole Monies $43,975.00 $43,975.00 $43,975.00 33 11/23/11 KW Controls $24,337.00 $24,337.00 $24,337.00 I Total FY2011 $1,717,261.20 $1,674,561.20 $42,700.00 $1,674,561.201 32 11/14/11 Cardinal Contractors $266,314.14 $266,314.14 $266,314.14 34 12/15/11 South Florida Excavation $4,601.85 $4,601.85 $4,601.85 35 12/15/11 8CI Technologies $7,121.33 $7,121.33 $7,121.33 36 12/15/11 ITT Water Equipment Tech $588,766.70 $586,766.70 $588,766.70 37 12/16/11 Cardinal Contractors $647,523.09 $647,523.09 $647,523.09 38 12/30/11 HoleMontes $43,672.50 $43,672.50 $43,672.50 39 01/24/12 Hole Monies $25,609.59 $25,609.59 $25,609.59 40 01/24/12 Cardinal Contractors $174,822.68 $174,822.68 $174,822.68 41 01/30/12 KW Controls $73,011.00 $73,011.00 $73,011.00 42 02/24/12 Cardinal Contractors $240,418.36 $240,416.36 $240,416.38 43 03/15/12 Cardinal Contractors $248,740.07 $246,740.07 $246,740.07 44 04/05/12 Hole Mantes $48,232.19 $48,232.19 $46,23219 45 04/23/12 Cardinal Contractors $89,577.03 $89,577.03 $89,577.03 46 05/09/12 ITT Water Equipment Tech $30,577.50 $30,577.50 $30,577.50 47 05/16/12 Cardinal Contractors $62,829.20 $62,529.20 $82,629.20 . 48 05/17/12 KW Controls $12168.50 $12,166.50 $12,168.50 49 06/12/12 Hole Monies $65,276.80 $65,276.80 $65,276.80 50 06/12/12 Severn Trent Environmental Svcs $9,027.29 $9,027.29 $9,027.29 51 06/12/12 BCI Technologies $20,000.00 $20,000.00 $20,000.00 52 06/13/12 Cardinal Contractors $207,111.76 $207,111.76 $207,111.76 53 06/29/12 Soto's Lawn Service,Inc. $19,680.00 $19,680.00 $19,880.00 54 07/18/12 Cardinal Contractors $13,632.50 $13,632.50 $13,632.50 55 07/25/12 W.E.Johnson Equipment $33,088.00 $33,088.00 $33,088.00 I Total FY 2012 $2,927,600.08 $2,927,600.08 $0.00 $2,927,600.08 1 Grand Total $4,644,861.28 $4,602,161.29 $42,700.00 $4,802,161.28 . 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'?Y"' Y 3 3 az° c�c� 333z3333i 33 0 0 08 0 z z z d z Port of the Islands Improvement District Cash Flow Projections Genera/fund 31-Aug 30-Sep 2012 2012 Cash Beginning Balance $911,052 $1,061,217 Cash Inflow $352 $99,811 Cash Outflow ($30,637) ($31,205) CD Investment $0 $0 Add:Prepaid Items $0 $0 Add: Due from W5 Fund $184,475 $0 Less;Current Liabilities(as of 7/31/12) ($4,025) $0 Total Estimated Cash Balance $1,061,217 $1,129,823 Cash Receipts Special Assessments-Levy $0 $33,169 Special Assessments-Delinquent(prior yr) $0 $66,290 Special Assessments-Discount $0 $0 Interest $352 $352 Total Cash Inflow $352 $99.811 Operating Expenditures Administrative P/R-Board of Supervisors $500 $1,000 FICA Taxes $38 $77 ProfServ-Engineering $3,980 $3,980 ProfSery-Legal Services $3,267 $3,267 ProfSery-Mgmt Consulting Sery $2,295 $2,295 Annual Audit $0 $0 Telephone $2 $2 Postage and Freight $94 $94 Rental-Meeting Room $25 $50 Insurance-General Liability $0 $0 Printing&Binding $507 $507 Legal Advertising $854 $854 Miscellaneous Services $84 $84 Misc:Assessmnt Collection Cost $444 $444 Office Supplies $21 $21 Total Administrative $12,108 $12,675 Maintenance Contracts-Mgmt Services $8,333 $8,333 Contracts-Landscape $6,620 $6,620 Electricity-Streetlighting $1,357 $1,357 Utility-Irrigation $1,226 $1,226 R&M-Renewal&Replacement $994 $994 R&M-Roads $0 $0 CIP* $0 $0 Total Maintenance $18,529 $18,530 Total Cash Outflow $30,637 $31,205 'NOTES Estimated CIP costs for the anticipated FY 2012 projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in September 2012. Actual receipt date unknown. The District has a CD maturing in September 2013 in the amount of$151,050. • Page 17 Port of The Islands Improvement District Cash Flow Projections Water and Sewer Enterprise Fund 31-Aug 30-Sep 2012 2012 Cash Beginning Balance $918,401 $536,281 Cash Inflow $16,502 $275,934 Cash Outflow-Expenses ($55,519) ($706,344) Add:Prepaid Items $558 $0 Less:Due to General Fund ($184,475) $0 Less:Current Liabilities(as of 7/31/12) ($159,185) $0 Total Estimated Cash Balance $536,281 $105,871 Cash Receipts Special Assessments-Levy $0 $86,468 Special Assessments-Delinquent(prior yr.) $0 $172,964 Special Assessments-Discount $0 $0 Water/Sewer/Irrigation Revenue $16,258 $16,258 Interest/Miscellaneous $244 $244 Total Cash Inflow $16,502 $275,934 Operating Expenditures Administrative P/R-Board of Supervisors $500 $1,000 FICA Taxes $38 $77 ProfServ-Engineering $3,980 $3,980 Profsery-Legal Services $3,267 $3,267 Prof Serv-Mgmt Consulting Sery $2,304 $2,304 Utility Billing $0 $0 Annual Audit $0 $0 Telephone $2 $2 Postage and Freight $55 $55 Rental-Meeting Room $25 $50 Insurance-General Liability $0 $0 Printing&Binding $380 $380 Legal Advertising $588 $588 Miscellaneous Services $188 $188 Misc.-Assessmnt Collection Cost $0 $2,314 Office Supplies $25 $25 Total Administrative $11,351 $14,230 Maintenance Contracts-Mgmt Services $25,794 $25,794 Contracts-Other Services $0 $250 Communication-Teleph-Field $331 $331 Utility-General $6,794 $6,794 R&M-Irrigation $3,750 $3,750 R&M-Water Plant $3,750 $3,750 R&M-Waste Water Plant $3,750 $3,750 Capital Reserve $0 $0 CIP+ $0 $647,695 Total Maintenance $44,168 $692,114 Debt Service Principal and Interest $0 $0 Total Debt Service $0 $0 Total Cash Outflow $55,519 $706,344 *NOTES: Estimated CIP costs for the anticipated FY 2012 projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in September 2012. Page 18 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Operating Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,090 $2,177 $10,964 $11,656 $12,247 Total Operating Revenues $420,074 $420,161 $428,948 $429,640 $430,231 Operating Expenditures Administrative $117,132 $119,844 $123,439 $127,142 $130,957 Maintenance $224,461 $229,423 $236,306 $243,395 $250,697 Total Operating Expenditures $341,593 $349,267 $359,745 $370,537 $381,653 Capital Expenditures CIP Projects $78,481 $70,894 $0 $0 $0 Total Capital Expenditures $78,481 $70,894 $0 $0 $0 Estimated Beginning Cash Balance $945,348 $1,096,398 $1,165,601 $1,224,704 'Estimated Ending Cash Balance* $945,348 $1,096,398 $1,165,601 $1,224,704 $1,273,281 WATER AND SEWER ENTERPRISE FUND Adopted Proposed Proposed Proposed Proposed FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Operating Revenues Assessments $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 Water/Sewer/Irrigation Revenue $200,000 $208,000 $208,000 $208,000 $208,000 Interest/Miscellaneous $5,448 $2,838 $529 $428 $259 Total Operating Revenues $1,295,072 $1,300,462 $1,298,153 $1,298,052 $1,297,883 Operating Expenditures Administrative $155,259 $157,319 $157,319 $157,319 $157,319 Maintenance $471,867 $437,783 $450,916 $464,444 $478,377 Total Operating Expenditures $627,126 $595,102 $608,235 $621,763 $635,696 Capital Expenditures CIP Projects $3,737,976 $50,000 $54,796 $54,796 $64,796 Total Capital Expenditures $3,737,976 $50,000 $54,796 $54,796 $64,796 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $105,871 $105,872 $85,634 $51,768 1Estimated Ending Cash Balance $105,871 $105,872 $85,634 $51,768 ($6,201)1 *Includes$151K CD maturing in September 2013. 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O Ts is as \ ® § o 111 ) 2 co / k� e = 0).,8 k -•a f e .OS7_ �kEu22 k "4 �27JJ 0 I- & T " t■ 2 U 2 k t770 2 J22 k Severn Trent Environmental Services Port of the Islands Process Residue Disposal Applied against budget account,copies of Invoices available upon request Cap$15,000.00 Imr.Date Vendor Description invoiced Invoice$ Month Total Grand Total 2012-2013.xds 3520 Sludge Page 30 T S. A ... >. T T >. >. '.. a, >. a+ 7G j- ar C m G M 0 0 0 0 0 {d 0 a3 ca ai co I- C C C C 0 2 es es as -a -a -aa g g MY as C N w$ $ $ G $ g $ g ° S oo °, as v i ) $ ° o ° ° 8 941 m § N p p pN g oo a " ti n N Y co h G No N O p o N la r V U) N ° r r r CO ID KNi M p M (0 01 r N cc Id e�of _ o ,�, Q) c9 N N. a0 C N .11 10 V 1� Pi. N j` m to cD N. r CO r CO CO 0 1$� N n 0 0 °) 7 �j C') C Q r M sr Y "R VN' Y Y V 7 4 V v v R a C o 0 $a U c a a a. ° s g Z. 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U L : c.E v e ° E 3 c a N o m L H Z n Q 0 § p m N > E Ir 5 S = 7) m a g 0 _ - o m o H ° c o w 2 3 w 32 c n c ° E v c o c c o U 'N E "W C W!a m m V A c C n. d d 0 p'0 N• Qc t < z' a ° .mac Q a o tY 0 h e J u w 5 am � C = .Y O N 1 i i G C 8 q i. v.3 m ry Tai y PP Q.T. a W 0 90 N N 4! 0 N i 0) CO y 0 a .'=_a 1 € 1 W § I 1 1 I I I I 1 I i .1 w 1 i r r- F- N. g H H F F F F i- F t^ i- 1- N. t- F F i- U D N 0 0 3 3 V C m A L C,° _ 5 ca m o iS c 5• Z �3 3 i m ro S m m N e0 m C4 N N N 04 N N N N N N N N N N N 04 N N 0 N i.". p R rn N 04 E . g o r) 0 8 a U) a s o n a a c o o t`�d —° a ua ua c a 0 n v) n u) 8 8 0 a a 0 a 0 a 0 0 0 0 0 0 0 Page 1 of 1 Swade, Janice From: Swade, Janice Sent: Tuesday,August 21, 2012 8:56 AM To: Rehe, Stephanie; Manza, Diane Subject: POI CID FY 2013 MEETING SCHEDULE Attachments: POI FY 2013 Meeting Schedule.pdf Attached for posting on the"Master Calendar"is the approved FY 2013 Meeting Schedule for POI. The meeting room has been reserved. Note to Board Members-As all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. Janice Swade District Recording Secretary Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, FL 33071 (954)753-5841 Ext. 3058(Telephone) (954)345-1292(Fax) • 8/21/2012 Page 1 of 2 Swade, Janice From: Swade, Janice Sent: Tuesday,August 21, 2012 8:47 AM To: 'Anthony Davis' Subject: RE: POI CID FY 2013 MEETING SCHEDULE Thank youl Note to Board Members-As all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all"button, in order to avoid an unintentional violation of the Sunshine Law. Janice Swade District Recording Secretary Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, FL 33071 (954)753-5841 Ext. 3058(Telephone) (954)345-1292 (Fax) From: Anthony Davis [mailto:Anthony @jadavis.com] Sent: Monday,August 20, 2012 6:12 PM To: Swade,Janice Cc: Teague, Cal; Baldwin, Alan Subject: RE: POI CID FY 2013 MEETING SCHEDULE The Clubhouse at Orchid Cove has been reserved for the 2013 Scheduled meetings for the CID-POI. Anthony (239)430-0806 www.jadavis.com From: Swade,Janice [mailto:jswade©severntrentms.com] Sent: Monday,August 20, 2012 4:47 PM To: anthony@jadavis.com Cc:Teague, Cal; Baldwin, Alan Subject: POI CID FY 2013 MEETING SCHEDULE Attached is the Port of the Islands CID's FY 2013 Meeting Schedule. Can you confirm whether or not the Orchid Cove Clubhouse can be reserved for the meetings? Janice 8/21/2012 Page 1 of 1 Swade, Janice From: Swade, Janice Sent: Tuesday,August 21, 2012 9:08 AM To: 'rcziko @embargmail.com'; 'Dillon Norine'; 'crcuster @aol.com'; 'Dale Lambert; 'Ted Bissell'; 'Ron Benson'; 'Dan Cox'; Dick, Robert; Casey, Bob; Edge, Robert; Bloom, Stephen; Baldwin, Alan; Randel, Helena; Pepin, Christopher; 'kehlmeier @basicisp.net'; 'patmolberg @aol.com' Cc: Teague, Cal; Colao, Barbara; Ritter, Wendy; Holden, Deanna; LaCap, Luvinia; Hodza,Rose; Manza, Diane; Rehe, Stephanie Subject: POI CID FY 2013 MEETING SCHEDULE Attachments: POI FY 2013 Meeting Schedule.pdf Attached for your use and information is the Fiscal Year 2013 Meeting Schedule for the Port of the Islands Community Improvement District. Note to Board Members-As all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. Janice Swade District Recording Secretary Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, FL 33071 (954)753-5841 Ext. 3058(Telephone) (954)345-1292(Fax) 8/21/2012 NOTICE OF MEETINGS PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2013 at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples,Florida 34114 at 10:00 a.m. on the third Friday of each month as follows: October 19, 2012 November 16,2012 December 21, 2012 January 18, 2013 February 15, 2013 March 15,2013 April 19, 2013 May 17,2013 June 21, 2013 July 19,2013 August 16,2013 September 20,2013 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Improvement Districts. Meetings may be continued to a date,time and location to be specified on the record at the meeting. There may be occasions when one or more Supervisors will participate via telephone. Any person requiring special accommodations at any of these meetings because of a disability or physical impairment should contact the District Management Company, Severn Trent Services at (954) 753-5841 at least two (2) calendar days prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at (800) 955-8770 for aid in contacting the District Office at least two (2)days prior to the date of the meetings. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and accordingly, the person may need to ensure a verbatim record of the proceedings is made including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager SEVERN Port of the Islands TRENT July 2012 Field Managers Report SERVICES Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.880 MG for the month of July, which is an average of 0.060 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.223 MG for the month of June,which is an average of 0.039 MGD Reuse System Operations and Maintenance The reuse system delivered 6.009 MG for the month of June,which is an average of 0.194 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met CONSTRUCTION UPDATE:Paving of the North area of Water Plant was completed. S *-4,A �E ¢ ryS jr ) ; f r''."41,77 3 g ylf{ 441 e i Yaa� ¢4 CS �jLYs 5 .f 3�t � Yh �� ..� r a-ay-.L 'Y'J�x •;Tit S f f' f` $`� � 9T"3b 3. 1,f .M a;A4 � .� >f �t�, ? t ,. f ' fr�s .. 44 „ 4 .. rz ��*'i `:r"4 z b ,`^ ¢, -,e ".'"h�""•• r f'.t- v` ‘z..41 : Tx.a�ik::�` Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 1 Fax 239-642-9469•www.sevemtrentservices.com SEVERN Port of the Islands rTRENT : : . July 2012 Field Managers Report SERVICES CONSTRUCTION UPDATE:New fence poles and landscaping around North area of Water Plant. 7vu' L�t3 —, k1: fr, :u�1 7L k 2 “"_ a " , £ i '? L /yc Y � i„ F aae 2 r S 1 s i - . +`1 - ! S f III $} `i 1.,!...'...:,.. y, � .Ga S . i "5. � -s lq fsF t e- - ,.,r .4,,,",1 sy t ;„, Irs+*`, ' �, 's'n1<Ni.']^ '.' ':. f .. "f a -,x cY., , „�y, w. �.�7^''+ ri' ,�r5 y v z.,n. rh�r�.0 �p GG,,y��,�'t�h�a`�"}x;^f�.x+- ��.L'�'* 'y.:: ' y�°�s ��'� ,.� "5ii.� r CONSTRUCTION UPDATE:Landscaping around South area of Water Plant. • 5.:-...":',7',.-.+. I 24 'i-yr. ri'�4,aF sot -"ggiviT 0r 'a. ;Q',- N. i "} s srs r a. P:...K' +5ma '" " x :q a,' .r f e ,, y . '' 5 � k " ` d' 3 x' a,4 : x3 F J c£ Vx :: 2-' ' 17t h a� . " „,� ;� „:.f:;. m �% Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 2 Fax 239-642-9469•www.severntrentservices.com SEVERN Port of the Islands TRENT July 2012 Field Managers Report SERVICES CONSTRUCTION UPDATE:Crew Hydro seeding around the plant site. 2.: 'Y5 $�.i^! ."..�� E".k T4s.+ E ��-:.�Y* -.*:''4,$'0,4%::.,2,::-.:1.10:,'I-.; • ?', F..'y.. " .... A i,'i'wbvf• .F' .AF�}TX'T� .... .7 a i �-.. `�... ..5 ,... .` . x ? T .4:'''''t; i. � s.4 r ho Y tC "W r}sk- ';4.;�Tory „ly r > ¢ ..k�w<t��s_ Our New Forklift! I Gcar}a .N ~d( --. 4k y4 P5._ .40'''''' '' rim 3• �, '1 ? � z a+�" ]rte,. r`' - i s A t 1..... r3X.x' ' lit °, :,...„..„-,-,-.,...7-,,,,.,,,,,,,z-:;,-' , y '� .�, €:0 t ,,. s b - 1 iiA a:A 1 I fit° s ..' --s> Er'''' t : .;a. S:-4 rah '' r"`g a wf� -c , i c i .1 C. r ''4 A' .• 7"�'o SY 5,-Y .,e;! v. ti �do >�1 tZt-..,7, .t e i r MI . +P" Lz z r - + . tod fit.... t-` t� ,�.-'.,1, ✓ a�5n-qtr. {5� ...i y ^�- Jam y}� r�re'"T`5:4 * .rtli cs rti rte , i��i ... !Y' s°nw'��"°`a. -;,4-zri';-5 4' 40-.4_44 - at -2. �*' s aiv�" ?' 'ur' ? ,y_e,TA "t.crr -�+.s w�.-r t,s.cn �.e Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 3 Fax 239-642-9469•www.severntrentservices.com .� .� Port of the islands .. ....... ..... ... .... . . TRENT July 2012 Field Managers Report SERVICES In Our Community UPDATE:Soto's Landscaping has not started on this'Uplifting'project,but Mr.Soto informed me that they will begin the project during week of August 13th. '3 -- bL ff f ir , ..g. ' n „.t I u ,: ,i T,,n 14„ 4 x L. ] ,t 9 3 r„ ia” q .4-, l a n E K � .i.,jN.,r J"i -d �� ', ,� l �„y c y r `r' i '. a-s 3z a+a 0+e ' r.*,, �i h srvr "te x S4.-4.11;4:-.111.0g. °r , $F . _ x pt '.m -t "a, a Y� .x .1ti it'....". ' a r' t. .„i. r d 4 + �1 i106:..iti ft k # 4 It 1,.` �{'."%i. h+p.„ x x C .c KY� i, .. .3' r l.3.'" °«1'S. ^'L. ..try; »i,^' r, We are still operate some flushing systems throughout our system,in order to maintain proper water quality and chlorine residuals! ,c s --,4,--1"k$ o` q}ti r rqr. 4 '&4- s.t .,3¢yW�"�,,� __['fY sr r y'+ ''Y= 1 .,n„a!'4,r "n '4. + , 'r°. �r.'i.d�'5,6.;.�. t s pt x 1`y g- T'`t`-1y ¢� • `-c t.--t rr 45 iz,� 4-1 i k 3'rV.*4,7 4.s -'iJ: z., y. : :';''Y ' 't•t•s ° kx' d vs,y,,, at`rr !g�s.c d i"tr'.' .,'? .k 7.ir 1 u`,K1 ,: fr''''''':*',V.7"'s .- k 4k I. ; 1 rt.'-',3-) Srtl j yrv,t f' 7 F ,r �J. .5 rj ;%' ., }c{ V �r,+i 5, -,+0'r r 1 d,.g..i t ;1 7 m ? l t x . C1 r'�r}•` # !'` ?.4,d iit �Ki4NS,a'r~�? �t .it:L te /. r ., r : �';a !LJ !'� *S {st.$A:' it 2 r fi!f'A �4 ii Y, '• ( .7.1";,:--t!,)!%:.,H 1, f F Y try . .01' R f a z�''S� ' t"-'A.t*'s :4 a .rx .i+v b qS',,n`,',''Y i x .r.;;'V,c jt�tl a 1.« s• ¢ � q � ' ik4g !a S �ti. .. rte+ < 'YY +s.teN F 1,1 R,t f .,'y2 �F�i"t . 1A. ..yy a rte �""�'9{° ��r�' �,y'( y�Ayy �k �� }M� s/r✓. Severn Trent Services-12600 Union Road Naples,Florida 34114•Tel 239-642-9219 4 Fax 239-642-9469-www.sevemtrentsery ices.com SEVERN Port of the Islands ..... ...... .. ... .... ..... .... TRENT July 2012 Field Managers Report SERVICES Water Loss Reports Potable Water Report 5- 4.5 4 uJ 3.5 1 147 c 4 m 3 2.539 2.69.# 2-e2 gg 2.5 6 • .. 0 2.002 2- 1.822 1.823 J_ - - 1.88 1.5 1.03 I 222 %94 X94 1_:65 1.391 .496 1.544 7 1 a1 - ..f" 0.5 22% 15% 1% 4% 12% 1U% 6./. 3% 5% T% 4% 6% 0 • - ...._ Aug-11 Sep-11 Oct-11 Nov-11 Deo-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jii-12 -S-Water Produced t Water Billed ---%Water Loss Irrigation Water Report 9.0- 8.218 8.0 203 7.432 7.409 6.991 6.930 7.0 G.400 grg 019 6.953 6.0 s.'gop y 6.33 4 c a 5.0-a c 5.449 5.400 5.322 3.93 025 c 4.0 0 3.0 3.756 4 574 Z 3.224 2.0 1.0 20% 17% 4% 22% 24% 3% 2% 10% 6% 9% 8% 0.0 —r d90/ _ - , Jul-11 Aug-11 Se 1 Oct-11 Noel Dee-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 -1.0 - -a-Irrigation Meter -a-irrigation Billed -a-%Water Loss New business: I have received two quotes for the painting of the Wastewater Treatment Plant,Tanks and Old Operations Building. Severn Trent Services•12600 Union Road Naples,Florida 34114•Tel 239-642-9219 5 Fax 239-642-9469•www,sevemtrentservices.com Prepared by i"eavrotr b2-4.4.5 HOLE MONTES R.O. WATER TREATMENT PLANT EN0° R PLANNERS' 0RS PORT OF THE ISLANDS, FLORIDA PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT MONTHLY PROGRESS REPORT August 17, 2012 A. Project Schedule--Overview • Construction Schedule: Schedule prepared using critical path method and Oracle (Primavera) software. Baseline schedule has been approved. Updated schedule being submitted each month. • Primary Activities Last Month — Cardinal: Painting inside the building continued, Site Landscaping almost completed, Old Water Treatment Plant demolition is complete, excavation and paving on the North side of the New Water Plant completed. • Primary Activities Last Month — ITT: ITT personnel were onsite the week of July 23rd. Flowmeters were waterproofed, Membrane cleaning was conducted on RO skid #1, and testing of the air system for Calcite Contactors 1 and 2 were conducted. • Functional Completion: Substantial Completion as per the current construction contract shall occur no later than December 14, 2011, which includes a time extension request for approximately one month previously granted. Substantial Completion occurred on May 11, 2012. An additional time extension will be necessary due to ITT material delivery. • Anticipated Facility Startup: FDEP certification was received on June 5, 2012. Water has been created and distributed to the community since June 6, 2012. • Anticipated Demolition of the `old" Water Treatment Plant: Demolition has been completed. B. Field Progress • Procurement: Materials procurement (shop drawing submission, approvals, and manufacturing lead time) is complete with 162 technical submittals received from the contractor. • Field Activities: Preliminary Acceptance punch list has been submitted to Cardinal Contractors for completion. Upon completion of these items, the Engineer will perform a Final Inspection of the facility. • ITT: ITT has been provided a series of informal (e-mail) lists of uncompleted items and items requiring correction. Some items remain on this list. • Safety Record: No safety incidents to report. • Stormwater Pond: Retention area substantially complete. C. Project Costs • Construction Contract: Sixteen payments (Total of $2,958,221.13) [91%] have been made to date on contract amount of$3,417,563. 1111m-data\HMDATA-NP 12011\20110031EMC CorrespondencelC1 Client Correspondence120120817-August Monthly Progress Report BOS.doc • ITT Contract: Two payments (Total of$617,344.20) have been made to date on contract amount of$780,225. • Other Contracts: Seven payments (Total of $156,436.83) [50%] have been made to date on contract amounts of$315,388.40. Severn Trent Services 0.00 Evans Computers 3,255.00 BCI 27,121.33 KW Controls 109,516.50 TOTAL $139,892.83 W.E. Johnson (forklift) $16,544.00 • Project Allowances—Cardinal Contractors Allowance—Owner Directed Work Contract Amount $300,000.00 Total to Date ($257,698.15) Balance $ 42,301.85 Allowance— Building Permit Contract Amount $25,000.00 Total to Date ($16,607.92) Balance $ 8,392.92 Total Balance Available $54,411.77 \1hm-data\HMDATA-NP12011120110031EN1C Correspondence\C1 Client Correspondence\20120817-August Monthly Progress Report BOS.doc